CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding
INVOCATION: Offered by Pastor Curtis West, Holsey Chapel of Columbus, Georgia
PLEDGE OF ALLEGIANCE: Led by Mayor Henderson
MINUTES
PRESENTATIONS:
CITY ATTORNEY’S AGENDA
ORDINANCES
PUBLIC AGENDA
CITY MANAGER'S AGENDA
Approval is requested of the resolution for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate.
Approval is requested to submit and accept grant funding from the Georgia Environmental Protection Division for reimbursement of $195,184.00 for the purchase of 3,456 recycling carts to expand the recycling program.
PURCHASES
EMERGENCY PURCHASES
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Emergency Purchases – Information Only
1)FORD MAVERICKS FOR FIRE & EMS AND INSPECTIONS AND CODE
On September 23, 2022, the City Manager approved the emergency purchase of three (3) Ford Mavericks; one (1) for the Fire and EMS Department, and two (2) for Inspections and Code Department/Special Enforcement Division, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement.
Inspections and Code Department/Special Enforcement Division was approved to purchase two (2) Ford F-150s in the FY23 Budget for use by staff in the performance of their daily duties. However, due to the rise in cost for the 2023 F-150 model and the closing of the order bank, the department requested to purchase the Ford Maverick which is priced $2,650.00 cheaper than the F-150 and is better suited for their needs.
Likewise, the Fire Department was approved for a Ford Explorer; but they too have determined that the Ford Maverick will be better suited for their needs.
The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on September 21, 2022, that the Order Bank for these vehicles will close on September 22, 2022, after only being open since September 15, 2022. Consequently, the vehicles had to be ordered as soon as possible.
The Ford Maverick is not available on any of the Cooperative Contracts; however, Allan Vigil Ford has offered to sell us these trucks at their price which is $2,650.00 less than the 2023 Ford F-150.
The vehicles will be purchased from Allan Vigil Ford at the unit prices as follows: one (1) at a unit price of $26,340.00; two (2) at a unit price of $24,429.00, and a total price of $48,858.00; for a grand total of $75,198.00. These are replacement vehicles.
Funding is available as: Lost-Public Safety Fund – Fire & EMS – Public Safety-LOST – Automobiles; 0102-410-9900-LOST-7721 - $26,340.00; and General Fund – Community Development – Special Enforcement – Light Trucks; 0101-240-2400-SENF-7722 - $48,858.00.
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2) FORD ESCAPES FOR TAX ASSESSOR’S OFFICE – Cooperative Purchase - Georgia Statewide Contract
On September 23, 2022, the City Manager approved the emergency purchase of two (2) Ford Escapes for the Tax Assessor’s Office, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement.
These vehicles were approved in the FY23 Budget for use by staff in the performance of their daily duties. The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on September 22, 2022, that the Order Bank for these vehicles will close on September 22, 2022. Consequently, the vehicles had to be ordered as soon as possible.
The vehicles will be purchased from Allan Vigil Ford at a unit price of $26,340.00, and a total price of $52,680.00, by Cooperative Purchase via Georgia Statewide Contract #99999-SPD-ES40199373-002.
Funding is available as: General Fund – Boards and Commissions – Tax Assessor – Automobiles; 0101-290-1000-TAXA-7721 - $52,680.00.
UPDATES AND PRESENTATIONS
BID ADVERTISEMENT
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs/RFQs
October 12, 2022
PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb-Phase II – RFB No. 23-0005
Scope of Bid
Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk southern permitting; construction of a roundabout at Illges Road and Ace Way Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King, Jr. Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals.
Utilities were relocated in Phase I of the project. The Annette Avenue roundabout at Martin Luther King, Jr. Boulevard and Annette Avenue were constructed in Phase I.
October 14, 2022
Architectural & Engineering Services (Annual Contract) – RFP No. 23-0007
Scope of RFP
Columbus Consolidated Government is requesting proposals from qualified firms to provide professional architectural and engineering services on an as-needed basis for various construction projects.
The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors.
Roofing Consulting Services (Annual Contract) – RFP No. 23-0008
Scope of RFP
Provide complete roofing consulting services, on an as-needed basis, for individual buildings. Columbus Consolidated Government owns buildings consisting of approximately 60 buildup roofs, 40 metal roofs and 75 shingle roofs; however, services may not be required for all the buildings.
The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors
October 19, 2022
Rock River Rifles – PQ No. 23-0006
Scope of PQ
The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide ten (10) Rock River LE20202M rifles for the Columbus Police Department.
Confiscated Firearms for Credit or Swap – RFB No. 23-0003
Scope of Bid
The Columbus Consolidated Government (the City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories.
30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017
Scope of Bid
The Columbus Consolidated Government (the City) is seeking vendors to provide 30' low floor trolley heavy duty buses to METRA on an “as needed” basis. The City anticipates purchasing approximately 3-4 during Fiscal Year 2023 through Fiscal year 2026. The contract term will be for three years.
October 28, 2022
Professional Healthcare Services for Medically Indigent Persons in Muscogee County (Annual Contract) – RFP No. 23-0009
Scope of RFP
Columbus Consolidated Government is seeking proposals for health care services for medically indigent persons in Muscogee County to include certain services for inpatient and outpatient care for incarcerated persons at the Muscogee County Jail. The requested services consist of medical, pharmaceutical, and mental health services.
Medical services include but not are limited to acute inpatient and outpatient hospital care, x-ray, laboratory, and primary medical care.
Space Planning and Programming & Design Professional Services for Fire Station No. 5 Replacement – RFQ No. 23-0001
Scope of RFQ
Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing space planning and programming and professional design services for the replacement of fire station #5 (“Project”).
This Request for Qualifications (RFQ) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible to offer proposals for these services and may be invited for interviews.
Construction Manager as General Contractor Services for Fire Station No. 5 Replacement - RFQ No. 23-0002
Scope of RFQ
Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing construction manager as general contractor services for Fire Station No. 5 replacement.
This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services.
CLERK OF COUNCIL’S AGENDA
ENCLOSURES - INFORMATION ONLY
ENCLOSURES - ACTION REQUESTED
Board of Tax Assessors, #28-22 & #29-22
Columbus Board of Health, April 27, May 25 & August 24, 2022
Hospital Authority of Columbus, June 28, July 26 & August 30, 2022
Uptown Facade Board, July 18, 2022
ADD-ON RESOLUTIONS
BOARD APPOINTMENTS - ACTION REQUESTED
PUBLIC SAFETY ADVISORY COMMISSION:
Bryon Hickey (Council District 1- Barnes)
Not eligible to succeed
Term Expires: October 31, 2022
Donald Watkins (Council District 5- Crabb)
Not eligible to succeed
Term Expires: October 31, 2022
Scott Taft- Interested in serving another term (Council District 9- Thomas)
Eligible to succeed
Term Expires: October 31, 2022
These are three-year terms. Board meets monthly.
COUNCIL’S CONFIRMATION- ORGANIZATION / AGENCY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:
HISTORIC & ARCHITECTURAL REVIEW BOARD:
Robert Anderson (Council’s Confirmation)
Liberty Cultural Center Representative
(Resigned)
Term Expires: January 31, 2024
The Liberty Cultural Center is nominating Mr. Zeph Baker to fill the unexpired term of Mr. Robert Anderson.
Note: Rev. Curtis West was previously confirmed to fill the unexpired term of Mr. Anderson; however, Rev. West will be relocating outside of Muscogee County.
COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:
LAND BANK AUTHORITY:
Tyler Pritchard Open for Nominations
Does not desire reappointment (Council’s Appointment)
Term Expires: October 31, 2022
These are four-year terms. Board meets as needed.
Women: 3
Senatorial District 15: 5
Senatorial District 29: 2
UPCOMING BOARD APPOINTMENTS:
The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons