City Council Meeting 11/23/2020 07:00 PM City Hall—Council Chambers, 590 40th Ave NE

NOTICE THAT THIS MEETING MAY BE CONDUCTED BY A COMBINATION OF IN-PERSON AND ELECTRONIC MEANS
Following a determination by City Manager Kelli Bourgeois, and emergencies declared by the United States, The State of Minnesota, and the Columbia Heights Mayor & City Council, this meeting may, pursuant to Minn. Stat. § 13D.021, occur by a combination of in-person and electronic means. In all meeting formats whether solely in-person or a combination of in-person and electronic means, members of the public who wish to attend may do so by attending in-person or by calling 1-312-626-6799 and entering meeting ID 818 1674 2219 at the scheduled meeting time. If there are any questions about this notice or attending/calling in to the meeting, please contact the City Clerk at (763) 706-3611. 

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

MISSION STATEMENT
Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally-responsible and customer-friendly manner.

APPROVAL OF AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.)

CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.)

MOTION: Move to approve the Consent Agenda Items.

• 1.Approve June 29, 2020 Special Work Session Minutes
  MOTION: Move to approve the minutes of the City Council Special Work Session of June 29, 2020

• 06-29-2020 WS Minutes.pdf (0.04 MB)

• 2.Approve July 20, 2020 Special City Council Meeting Minutes
  MOTION: Move to approve the minutes of the Special City Council Meeting of July 20, 2020

• 07-20-20 Special Meeting Minutes.pdf (0.04 MB)

• 3.Approve November 9, 2020 City Council Meeting Minutes
  MOTION: Move to approve the minutes of the City Council Meeting of November 9, 2020

• 11-09-2020 CC Minutes.pdf (0.04 MB)

• 4.Accept June 24, 2020 Park & Recreation Commission Minutes
  MOTION: Move to accept the Park & Recreation Commission minutes of June 24, 2020.

• Park & Recreation Commission Minutes June 24 2020.pdf (0.12 MB)

• 5.Consideration of Resolution 2020-98 Entering into Contract with Medica for Employee Health Insurance
  MOTION: Move to waive the reading of Resolution 2020-98, there being ample copies available to the public
  MOTION: Move to adopt Resolution 2020-98, entering into a contract with Medica for employee health insurance coverage for January 1, 2021 through December 31, 2021 and authorizing City Manager to sign the contract once it is received.

• 2021 Medica Council Memo.pdf (0.14 MB)
• 2021 Medica Resolution.pdf (0.02 MB)
• 2021 City Contribution Schedule.pdf (0.02 MB)
• Plans costs City of Columbia Heights_2021 Rates.pdf (0.41 MB)

• 6.Consideration of Resolution 2020-99 Entering into Contract with Delta Dental for Employee Dental Insurance
  MOTION: Move to waive the reading of Resolution 2020-99, there being ample copies available to the public
  MOTION: Move to adopt Resolution 2020-99, entering into a contract with Medica for employee health insurance coverage for January 1, 2021 through December 31, 2021 and authorizing City Manager to sign the contract once it is received.

• 2021 Delta Dental Council Memo.pdf (0.14 MB)
• 2021Delta Dental Resolution.pdf (0.02 MB)
• Delta Dental -Customer_Renewal_Letter_w_Contract_CUSTOMER.pdf (0.09 MB)

• 7.Establishing Eligibility Standards for Senior Citizens Utility Rates
  MOTION: Move to waive the reading of Resolution 2020-100, there being ample copies available to the public.
  MOTION: Move to adopt Resolution 2020-100, being a resolution updating the income limit for senior citizen utility rates

• SeniorUtilRate letter 2020.pdf (0.14 MB)
• Resolution2020 senior utility.pdf (0.02 MB)

• 8.Approve Resolution 2020-101, Amending 2020 Budget for Presidential Nomination Primary Reimbursement
  MOTION: Move to waive the reading of Resolution 2020-101, there being ample copies available to the public.
  MOTION: Move to adopt Resolution 2020-101, being a resolution amending the 2020 budget to use and accept certain additional revenue.

• 2020 City Clerk Budget Amendment Council Letter.pdf (0.14 MB)
• Resolution 2020-101 Budget Amendment City Clerk.pdf (0.02 MB)

• 9.2021 Agreement for Residential Recycling Program with Anoka County (Annual SCORE Grant)
  MOTION: Move to authorize the Mayor and City Manager to execute the annual SCORE Agreement for Residential Recycling Program with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program with $107,937 in funding available to reimburse eligible recycling expenses.

• 2021 SCORE Agreement_.pdf (0.65 MB)

• 10.Establish a Public Hearing Date to Consider Alley Lighting
  MOTION: Move to establish December 14, 2020 at 7:00 p.m. as a Public Hearing for consideration of alley lighting between 4158 Polk Street and 1808 42nd Avenue.

• Call for PH on Alley Light 1808 42nd Ave.pdf (0.31 MB)

• 11.Final Compensation Change Order and Payment for 2018 State Aid Street Rehabilitation and Sidewalk Improvement, Project No. 1805
  MOTION: Move to approve the final compensating change order and accept the work for 2018 State Aid Street Rehabilitation and Sidewalk Improvement, City Project No. 1805, and authorize final payment of $48,845.33 to ASTECH Corporation of St Cloud, Minnesota.  

• Final CO and Pay SA Overlay 1805.pdf (0.28 MB)

• 12.Adopt Resolution 2020-102 Establishing Senior Citizens or Retired and Disabled Persons Hardship Special Assessment Deferral
  MOTION: Move to waive the reading of Resolution No. 2020-102, there being ample copies available to the public
  MOTION: Move to adopt Resolution No. 2020-102, being a resolution establishing a new maximum income of $39,300 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral.

• Hardship Special Assessment Deferral_2021.pdf (0.31 MB)

• 13.Extension of GIS Range Rider Contract
  MOTION: Move to approve a one-year extension to the GIS Joint Powers Agreement in the amount of $31,280; and, authorize the Mayor and City Manager to enter into an agreement for the same.

• GIS RR Contract.pdf (0.55 MB)

• 14.Acquisition of a Toyota Mini-Truck
  MOTION: Authorize the acquisition of one Daihatsu (Toyota) model S510P Mini-Truck at a purchase cost of $19,550, deducting for trade in value for a final cost of $0.00, plus tax and license. 

• Toyota Mini-Truck Purchase.pdf (0.44 MB)

• 15.Approve Professional Services Agreement between the City of Columbia Heights and Northwest Associated Consultants, Inc.
  MOTION: Move to waive the reading of Resolution 2020-106, there being ample copies available to the public
  MOTION: Move to adopt Resolution 2020-106, a resolution approving a professional services agreement between the City of Columbia Heights and Northwest Associated Consultants, Inc.

• Council Letter NAC Contract 2020.pdf (0.13 MB)
• Resolution for NAC contract 2020.pdf (0.02 MB)
• Letter of services.pdf (0.09 MB)
• Employee Rates 2020.pdf (0.02 MB)
• 2020 contract on letterhead.pdf (0.10 MB)

• 16.Consideration of approval of attached list of rental housing applications
  MOTION: Move to approve items listed for rental housing license applications for November 23, 2020, in that they have met the requirements of the Property Maintenance Code.

• CHFD_Permits_Consent_Agenda_List_19432381 (2).pdf (0.60 MB)

• 17.Approve Business License Applications
  MOTION: Move to approve the items as listed on the business license agenda for November 23, 2020 as presented.

• 20201123_License Agenda.pdf (0.15 MB)

• 18.Review of Bills
  MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $2,246,355.48.

• 112320 list of claims.pdf (0.56 MB)

PUBLIC HEARINGS

• 19.Consideration of revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 4113 6th Street NE for failure to meet the requirements of the Residential Maintenance Codes.
  MOTION: Move to close the public hearing and waive the reading of Resolution 2020-103, there being ample copies available to the public.
  MOTION: Move to adopt Resolution 2020-103, being a resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed.

• Cover Letter - Lic Revoc - 4113 6th St..pdf (0.14 MB)
• 2020-103 Rental Vio NOT Corrected - 4113 6th St..pdf (0.03 MB)

• 20.Consideration of revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 980 44th Avenue NE for failure to meet the requirements of the Residential Maintenance Codes.
  MOTION: Move to close the public hearing and waive the reading of Resolution 2020-104, there being ample copies available to the public
  MOTION: Move to adopt Resolution 2020-104, being a resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed.

• Cover Letter - Lic Revoc- 980 44th Ave NE.pdf (0.14 MB)
• 2020-104 Rental Vio NOT Corrected - 980 44th Ave..pdf (0.02 MB)

ITEMS FOR CONSIDERATION

Ordinances and Resolutions

• 21.HRA Levy Request for 3930 University Ave Remediation Project (Root Property)
  MOTION: Move to waive the reading of Resolution 2020-105, there being ample copies available to the public
  MOTION: Move to adopt Resolution 2020-105, a resolution requesting funds from the Anoka County Housing and Redevelopment Authority to support economic development activities within the City of Columbia Heights

• 20201119_CC_Letter_PH1_HRA Levy Request.pdf (0.14 MB)
• Root Prop PH 1 HRA Res 2020-X.pdf (0.02 MB)

CITY COUNCIL AND ADMINISTRATIVE REPORTS

Report of the City Council

Report of the City Manager

Report of the City Attorney

ADJOURNMENT