City Council 04/09/2024 06:00 PM 91136 N Willamette Street

CALL THE CITY COUNCIL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

MAYOR COMMENTS

• 1.Council Appointment Review

• 240409 CC Brandon Rhodes Resignation 240328.pdf (0.48 MB)

AGENDA REVIEW

PUBLIC COMMENT (Sign up prior to meeting. Limit 3 minutes.)

CONSENT AGENDA (Councilors may remove an item from the "Consent" agenda for discussion by requesting such action prior to consideration.)

• 2.Minutes February 10, 2024 City Council Retreat

• 240409 CC DRAFT 240210 City Council Retreat MinutesDRAFT.docx.pdf (0.42 MB)

• 3.Minutes March 5, 2024 City Council Work Session 

• 240409 CC DRAFT 240305 City Council Work Session Minutes.docx.pdf (0.43 MB)

SPECIAL GUEST
State Representative, Charlie Conrad - District 12

ORDINANCES, RESOLUTIONS AND CONTRACTS

• 4.Second Reading
  ORDINANCE A-255 AN ORDINANCE REPEALING ORDINANCE A-91-C AND AUTHORIZING THE ADOPTION OF PUBLIC CONTRACTING RULES AND STAFF SPENDING AUTHORITY BY RESOLUTION 

• 240409CC ORD A-255 Public Contracting.pdf (0.09 MB)
• 240409 CC ORD A-255 Pulic Contracting Rules.pdf (0.03 MB)

• 5.CALL TO ORDER THE LOCAL CONTRACT REVIEW BOARD 
  
  Joint Public Hearing on DRAFT findings supporting the exemption of certain classes of special procurements and public improvement contracts for competitive bidding requirements. 

  RESOLUTION 2024-02 A RESOLUTION OF THE CITY OF COBURG AND LOCAL CONTRACT REVIEW BOARD OPTING OUT OF THE ATTORNEY GENERAL'S MODEL PUBLIC CONTRACTING RULES AND ADOPTING PUBLIC CONTRACTING RULES FOR THE CITY OF COBURG

• 240409 CC RES 2024-02 Out of AG Model and Adopt Public Contract Rules.pdf (0.03 MB)
• 240409 CC RES 2024-02 Out of AG Model and Adopt Public Contract Rules Exhibit A Finding in support.pdf (0.03 MB)
• 240409 CC RES 2024-02 Out of AG Model and Adopt Public Contract Rules Exhibit B Public Contract Rules.pdf (1.14 MB)

• 6.RESOLUTION 2024-03 A RESOLUTION ESTABLISHING PURCHASING AUTHORITY AND SPENDING LIMITS FOR THE CITY OF COBURG STAFF 

• 240409 CC RES 2024-03 Spending Authority.pdf (0.02 MB)

• 7.Pavilion Park Phase 1 Sub Contract(s) Pre-Authorization

• 240409_CC_PavilionParkContracts.pdf (0.10 MB)
• RFP for Pavilion Park Electrical and Plumbing phase 1.pdf (0.86 MB)

• 8.RESOLUTION 2024-04 A RESOLUTION ADOPTING THE FY 2024-25 CAPITAL IMPROVEMENT PLAN

• 240409 CC RES 2024-04 CIP.pdf (0.02 MB)
• 20240305_CIPUpdate_Packet.pdf (0.37 MB)

• 9.Umpqua Valley Finance Contract for Audit Service

• 240409_CC_UVF_Audit_Contracts.pdf (0.09 MB)
• GEN 1-3.0 Letter of Engagement_City of Coburg 2023-24.pdf (0.16 MB)
• GEN 1-3.0 Letter of Engagement_Review_Coburg URA 2023-24.pdf (0.16 MB)
• GEN 1-3.1 Contract_City of Coburg 2023-24.pdf (0.08 MB)
• GEN 1-3.1 Contract_Review_Coburg URA 2023-24.pdf (0.09 MB)

COUNCIL ACTION ITEMS

ADMINISTRATIVE INFORMATION REPORTS

• 10.Annual Comprehensive Financial Report for FY 2022-23

• CoburgFY22-23_Audit.pdf (23.37 MB)

• 11.Administration Monthly Report

COUNCIL COMMENTS LIAISON UPDATES

• 12.Finance Audit Committee Report to Council

UPCOMING AGENDA ITEMS

FUTURE MEETINGS
April 10     Heritage Committee
April 16     Park | Tree Committee
April 17     Planning Commission 
April 23     Finance | Audit Committee
April 25     Transportation Safety Ad-Hoc
May 7        Budget Committee
May 8        Heritage Committee
May 14      City Council
May 28      Budget Committee 

ADJOURNMENT