City of Coachella California City Council Closed Session and Regular Meeting 11/08/2023 06:00 PM

Call to Order: - 5:00 P.M.

Roll Call:

Approval of Agenda:

“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda”

Public Comments (Closed Session Items):

Adjourn to Closed Session:

• 1.CONFERENCE WITH LABOR NEGOTIATORS

  Agency designated representatives: City Attorney
  Employee Organization:  City Manager, Unrepresented

• 2.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1)

  One (1) Potential Case

• 3.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation, Pursuant to Government Code Section 54956.9(d)(4)

  One (1) Potential Case

• 4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956(d)(1)

  Maria Guadalupe Ibarra vs. The City of Coachella
  Riverside County Superior Court, Case No. CVPS 2102983

• 5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS

  Property: APN No. 763-131-078
  Agency Negotiator: Gabriel Martin, City Manager
  Negotiating Parties: Industrial Way Properties
  Under Negotiation: Price and Terms of Payment

• 6.PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)

  Title:  City Manager
  Title:  City Attorney

Reconvene Regular Meeting: - 6:00 P.M.

Pledge of Allegiance:

Closed Session Announcements:

Proclamations/Presentations:

• 7.Family Court Awareness Month

• Family Court Awareneess Month.pdf (0.61 MB)

• 8.Cash Assistance Program Quarterly Update by Mission Asset Fund

• 9.Senior Center Code of Conduct

• 2019 Senior Center Code of Conduct (English) (4) Final.pdf (0.03 MB)

Written Communications:

None

Consent Calendar:

(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

• 10.Regular Meeting Minutes of October 25, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

• 2023-10-25 City Council Regular Meeting Minutes Document.pdf (0.06 MB)

• 11.Special Meeting Minutes of October 25, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

• 2023-10-25 City Council Special Meeting Minutes Document.pdf (0.05 MB)

• 12.Special Meeting Minutes of October 30, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

• 2023-10-30 City Council Special Meeting Minutes Document.pdf (0.05 MB)

• 13.Investment Report – July 31, 2023

• 01-2024 - July Treasurer's Report - Published.pdf (0.82 MB)
• Staff Report - Treasurer's Report July 2023.pdf (0.04 MB)

• 14.Authorization to file a Notice of Completion for Meter Exchange Project 2023

• Meter Exchange 2023-Van Dyke-NOC Staff Report Draft.pdf (0.04 MB)
• Meter Exchange 2023-Van Dyke-NOC (Notice of Completion).pdf (0.02 MB)

• 15.Authorize Execution of Amendment No. 1 Between the City of Coachella and Conserve Landcare LLC for Project No. 042623, in the Amount of $450,000

• Agenda - Award Amend No 1 to Conserve Landscape 110823.pdf (0.04 MB)
• Agreement - Amendment No. 1 LLLMD Main Agreement Proj No 042623 - 110823.pdf (0.02 MB)

• 16.Authorize Execution of Amendment No. 1 Between the City of Coachella and Yunex LLC for Project No. 093021, Increasing Compensation in the Amount of $60,000 and Allocating $60,000 from Undesignated General Funds to the Street Division Professional Services Account

• Agenda - Award Amend No 1 to Yunex 110823.docxII.pdf (0.04 MB)
• Agreement - Amendment No. 1 Yunex - 110823.docxII.pdf (0.02 MB)

• 17.Award Professional Services Agreement to The Christmas Kings for the Holiday Lighting and Decorations Project No. 072023 for $50,000. 

• Agenda -RFP Holiday Lighting and Decorations Project No. 072023 - 110823.docx II.pdf (0.04 MB)
• Bid Protest - Recieved by HiTech Lights Oct 1 2023.pdf (14.42 MB)
• Bid Protest Response - HiTech Lights Oct 30, 2023.pdf (2.14 MB)
• Agreement - The Christmas Kings 110823.pdf (0.08 MB)

• 18.Approve a Community Based Grant to the American Outreach Foundation in the Amount of $1,000

• Staff Report - American Outreach Foundation.pdf (0.04 MB)
• CBG Application Packet - American Outreach Foundation.pdf (1.39 MB)

• 19.Authorize execution of Amendment No. 3 between the City of Coachella and CV Pipeline for storm drain system maintenance services, for $150,000; increase appropriation of $50,000 for street division storm drain professional services account.

• Agenda - Award Amend No 3 to CV Pipeline; 110823.pdf (0.04 MB)
• Agreement - Amendment No. 3 CV Pipeline 110823.pdf (0.02 MB)

• 20.Authorize execution of Amendment No. 1 between the City and BRC Construction for As Needed Miscellaneous Repair Work for the Landscape and Lighting Maintenance Districts Project No. 081122, increasing compensation by $150,000.

• Agenda - LLMD As Needed Misc Repair Contract Award 110823.pdf (0.04 MB)
• Agreement - Amendment No. 1 BRC Construction Project 081122 - 110823.pdf (0.02 MB)

• 21.Amendment #3 to the Professional Services Agreement with Angenious Engineering Services, Inc. in the Amount of $99,027.50 to Provide Professional Engineering Services for the Avenue 50 Bridge over the Whitewater Channel Project, City Project ST-69

• Staff report - Amend #3 for Ave 50 Bridge.pdf (0.04 MB)
• ST-69 PSA Amendment #3 Angenious.pdf (1.00 MB)

• 22.Adopt Ordinance No. 1208 (Sevilla II) approving Change of Zone No. 22-05, to Change the Existing Zone From General Neighborhood (G-N) to General Neighborhood-Planned Unit Development (GN-PUD) for a Proposal to Subdivide 39 Acres Into 204 Single Family Lots With a Minimum Lot Size of 5,000 Square Feet With Three Single Family Residential Production Model Homes With 3 Elevation Options Located West of Van Buren Street, South of Avenue 50 and North of Avenue 51, APN #’s 779-280-002 and 779-320-001; Applicant: The Pulte Group (Second Reading)

• (1) Sevilla 2 CC staff report.pdf (2.05 MB)
• (2) Attach 1 - Ordinance No. 1208 Change of Zone No. 22-05.pdf (0.42 MB)
• (3) Attach 2 - VICINITY MAP GPA 22-05 Sevilla II - Pulte.pdf (0.07 MB)

• 23.Authorize Execution of Professional Services Agreement Between the City of Coachella and Urban Futures, Inc. for the Amount of $100,000 for Financial Analysis and Budget Preparation Assistance Services

• Staff Report - Urban Futures Inc PSA.pdf (0.04 MB)
• Urban Future - Coachella Professional Services Agreement.pdf (0.04 MB)

• 24.Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of November 8, 2023, $1,040,247.85

• 231108 Warrant Register.pdf (9.79 MB)

New Business Calendar (Legislative and Administrative):

• 25.Consideration of Conditions for Approval of an Equipment Lease/Purchase Agreement with Respect to the Aquisition, Financing and Purchase of Certain Equipment in Connection with Resolution No. 2023-72 Approved by the City Council on October 25, 2023

• Staff Report - Consideration of Removal of Condition on Resolution for Financing-c1.pdf (0.05 MB)
• City of Coachella - Energy Project - Phase I Presentation_Final 11.2.23.pdf (1.79 MB)

• 26.Approve conceptual design and appropriate $1,000,000 to the Civic Center Pandemic Retrofit Project.   

• Agenda -Civic Center Pandemic Retrofit Project 110823.pdf (21.34 MB)
• Civic Center Chambers Plans and Renderings August 2023.pdf (9.08 MB)

Public Hearing Calendar (Quasi-Judicial):

None

Public Comments (Non-Agenda Items):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

Reports and Requests:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

Adjournment: