City Council Closed Session and Regular Meeting 01/24/2024 06:00 PM

Call to Order: - 5:00 P.M.

Roll Call:

Approval of Agenda:

“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda”

Public Comments (Closed Session Items):

Adjourn to Closed Session:

1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)
Title: City Manager
Title: City Attorney
2.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representative: City Attorney
Unrepresented Employee: City Manager
3.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4)
One (1) Potential Case

Reconvene Regular Meeting: - 6:00 P.M.

Pledge of Allegiance:

Closed Session Announcements:

Proclamations/Presentations:

4.Recognition of CYSAS Soccer League Cal South State Tournament Champions
5.Proclamation Presented to Maria Arcos
6.Presentation on Eligible Uses of CDBG FY 2024-25 Funding
7.Pre-approved Accessory Dwelling Unit (ADU) Program Launch
8.Presentation on the 2024 Special Event Calendar

2024 Special Event Calendar.pdf (0.60 MB)

Written Communications:

None

Consent Calendar:

(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

9.Regular Meeting Minutes of December 13, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

2023-12-13 City Council Closed Session and Regular Meeting Minutes.pdf (0.06 MB)

10.Investment Report September 30, 2023

Staff Report - Treasurer's Report September 2023.pdf (0.04 MB)
03-2024 - September Treasurer's Report - Published.pdf (0.96 MB)

11.Investment Report – October 31, 2023

Staff Report - Treasurer's Report October 2023.pdf (0.04 MB)
04-2024 - October Treasurer's Report - Published.pdf (0.84 MB)

12.Department Quarterly Reports

Building Activity Report October - December 2023.pdf (0.10 MB)
Code Enforcement 2nd Quarter Report Oct 1-Dec 31 2023.pdf (1.62 MB)
Marketing-Public Relations-Communications Quarterly Report Oct - Dec 2023.pdf (1.27 MB)
Public Works 2023 PW 4Q Report.pdf (0.32 MB)
Engineering October 2023-December 2023.pdf (1.35 MB)
Utilities 2nd Quarterly Report- October 2023- December 2023.pdf (0.14 MB)

13.Construction Contract with Demo Unlimited, Inc. in the amount of $177,069.84 plus 10% contingency for the Homesite Demolition of 50020 Kenmore Street and 50021 Balboa Street for the Avenue 50 Widening Project, City Project No. ST-93.

Homesite Demolition 50020 Kenmore & 50021 Balboa-Project Award Staff Report.pdf (0.04 MB)
CONTRACT FOR CONSTRUCTION.pdf (0.06 MB)

14.Authorize a Community-Based Grant to Support 4 Paws, Inc., in the Amount of $1,000 to Support its No-Cost Microchip and Vaccine Clinic for Owned Animals

Staff Report - Support 4 Paws Inc..pdf (0.04 MB)
CBG Application - Support 4 Paws Inc..pdf (1.28 MB)

15.Approve vehicle leases for FY 2023/24 with Enterprise Fleet Management Inc.

Approve vehicle surplus listing and replacement for 2023/2024.

Authorize the City Manager to approve the Lease Rate Quotes for: seven (7) Ford F-150 units, two (2) Ford Escapes, one (1) Toyota Camry sedan and one (1) Passenger Van from Enterprise Fleet Management, Inc.

Authorize FY 23/24 appropriation of $160,329.20 for safety lighting and lease payments of 11 (eleven) new units.

16.Amendment Number Two to the Reimbursement Agreement with the Coachella Valley Association of Governments and Appropriate $29,881 From General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140

CVAG Amendment No 2 Reimbursement StaffReport.pdf (0.04 MB)
CVAG-22-002-02 AML Coachella - final.pdf (4.45 MB)

17.Authorize City Manager to Approve Park Shade Award Proposals With USA Shade and Appropriate Funds to Allow for Award Totaling $158,757.40 From Unallocated General Funds to the Parks Division

18.Proposal for Engineering Services in the Amount of $119,800.00 for the Extension of Both Sewer and Water Facilities along Avenue 51 & Avenue 52 Within the Proposed Western Service Annexation Area

Staff Report.pdf (2.52 MB)
Proposal - Ave 51-52 Wtr_Swr Ext_H7 Proposal_20230925.pdf (0.23 MB)
Heptagon Seven Consulting Inc.pdf (13.61 MB)
Staff Report City of Coachella Council Meeting of December 12 2007.pdf (0.67 MB)
Letter from CVWD to Riverside Local Agency Formation Commission.pdf (2.25 MB)
Figure - 1 Ave 51_52 Utility Ext Map.pdf (0.42 MB)

19.Declare 2007 Fire Truck and 2004 Fire Truck Surplus Units; Authorize Staff to Publicly Auction These Units to the Highest Bidder

Agenda - Surplus 2007 Fire Truck and 2004 Fire Truck 01 24 24.pdf (0.04 MB)

20.Approve a New Lease Between the City of Coachella and Sunline Transit Agency for 51260 Cesar Chavez Street; Authorizing City Attorney to Make Minor Non-Substantive Changes

Agenda - Sunline Transit Lease 01 24 24.pdf (0.04 MB)
Final 1.17.24.pdf (8.28 MB)

21.Proposal for Coachella Sanitary District Tyler Street Capacity Improvements for on-call Professional Services with Dudek in the amount of $142,808.00

Staff Report.pdf (2.41 MB)
Dudek Proposal for CSD Tyler St Sewer Capacity Improvements.pdf (2.84 MB)
Dudek On-call 082522.pdf (8.52 MB)

22.Approve Amendment No. 1 to West Coast Arborists increasing compensation by $32,000 for the pruning and vegetation removal at the city owned property located at 89711 Peter Rabbit Lane, Coachella; approve allocation from undesignated general fund reserves to the building maintenance division for $57,000.

Agenda -WCA Amendment No 1 for Hidden Harvet City Site 01 24 24.pdf (0.04 MB)
Agreement - Amendment No. 1 WCA - 1 24 24.pdf (0.02 MB)

23.Authorize a Sponsorship in the Amount of $5,000 to the DAP Health – 30th Annual Steve Chase Humanitarian Awards

Staff Report - Steve Chase Humanitarian Awards Sponsorship.pdf (0.04 MB)
The Chase Sponsorships.pdf (7.89 MB)

24.Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of January 24, 2024, $4,525,756.50

240124 Warrant Register.pdf (19.45 MB)

New Business Calendar (Legislative and Administrative):

25.Amendment No. 1 to the Employment Agreement between the City of Coachella and Dr. Gabriel Martin

26.Mayor's Appointments to Various Council Subcommittees, Coachella Valley Association of Government (CVAG) Committees, Other Agencies, etc.

Staff Report Mayors Appointments - Committee List.pdf (0.04 MB)
Appointment List.pdf (0.04 MB)
Form 806 Public Official Appointments.pdf (0.93 MB)

27.Authorize the City of Coachella City Manager to Finalize and Execute a Memorandum of Understanding Between the City of Coachella and the Twenty Nine Palms Mission Indians for Establishment of Dillon Road Maintenance Area, and, Approve Installation of a New Signalized Intersection on Dillon Road Serving the Main Entrance to the 29 Palms Coachella Complex

Authorize MOU between City on 29 Palms for Street Improvements.pdf (0.04 MB)
Exhibit A - City-Tribe Dillon Road Draft MOU.pdf (1.39 MB)
Exhibit B - Dillon Road Improvement Plans.pdf (11.37 MB)

28.Approve Updating the Days and Times of the Community Field Use Program

Agenda - Review of Field Lighting Community Use 1 24 24.pdf (0.04 MB)

Public Hearing Calendar (Quasi-Judicial):

None

Public Comments (Non-Agenda Items):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

City of Coachella California City Council Closed Session and Regular Meeting 01/24/2024 06:00 PM

Call to Order: - 5:00 P.M.

Roll Call:

Approval of Agenda:

“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda”

Public Comments (Closed Session Items):

Adjourn to Closed Session:

Reconvene Regular Meeting: - 6:00 P.M.

Pledge of Allegiance:

Closed Session Announcements:

Proclamations/Presentations:

Written Communications:

None

Consent Calendar:

(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

New Business Calendar (Legislative and Administrative):

Public Hearing Calendar (Quasi-Judicial):

None

Public Comments (Non-Agenda Items):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

Reports and Requests:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

Adjournment:

Call to Order: - 5:00 P.M.

Roll Call:

Approval of Agenda: “At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda”

Public Comments (Closed Session Items):

Adjourn to Closed Session:

Reconvene Regular Meeting: - 6:00 P.M.

Pledge of Allegiance:

Closed Session Announcements:

Proclamations/Presentations:

Written Communications: None

Consent Calendar: (It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

New Business Calendar (Legislative and Administrative):

Public Hearing Calendar (Quasi-Judicial): None

Public Comments (Non-Agenda Items): The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

Reports and Requests:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

Adjournment:

Approval of Agenda:

“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda”

Written Communications:

None

Consent Calendar:

(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

Public Hearing Calendar (Quasi-Judicial):

None

Public Comments (Non-Agenda Items):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.