City Council Regular Meeting Thursday, June 16, 2022 06:00 PM Clearlake City Hall Council Chambers 14050 Olympic Dr, Clearlake, CA

MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Administrative Services Director/City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit. The Mayor has the discretion of limiting the total discussion time for an item.

AMERICANS WITH DISABILITY ACT (ADA) REQUESTS

If you need disability related modification, including auxiliary aids or services, to participate in this meeting, please contact Melissa Swanson, Administrative Services Director/City Clerk at the Clearlake City Hall, 14050 Olympic Drive, Clearlake, California 95422, phone (707) 994-8201, ext 106, or via email at mswanson@clearlake.ca.us at least 72 hours prior to the meeting, to allow time to provide for special accommodations.

AGENDA REPORTS

Staff reports for each agenda item are available for review at www.clearlake.ca.us. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection on the City’s website at www.clearlake.ca.us.

Zoom Link: https://clearlakeca.zoom.us/j/87415877504

A.ROLL CALL

B.BUSINESS

1. 1.FY 2022/23 Budget Workshop

C.PLEDGE OF ALLEGIANCE

D.INVOCATION/MOMENT OF SILENCE: The City Council invites members of the clergy, as well as interested members of the public in the City of Clearlake, to voluntarily offer an invocation before the beginning of its meetings for the benefit and blessing of the City Council. This opportunity is voluntary and invocations are to be less than three minutes, offered in a solemn and respectful tone, and directed at the City Council. Invocational speakers who do not abide by these simple rules of respect and brevity shall be given a warning and/or not invited back to provide a subsequent invocation for a reasonable period of time, as determined appropriate by the City. This policy is not intended, and shall not be implemented or construed in any way, to affiliate the City Council with, nor express the City Council's preference for, any faith or religious denomination. Rather, this policy is intended to acknowledge and express the City Council's respect for the diversity of religious denominations and faith represented and practiced among the citizens of Clearlake. If a scheduled invocational speaker does not appear at the scheduled meeting, the Mayor will ask that the City Council observe a moment of silence in lieu of the invocation. More information about the City's invocation policy is available upon request by contacting the Administrative Services Director/City Clerk at (707) 994-8201x106 or via email at mswanson@clearlake.ca.us.

E.ADOPTION OF THE AGENDA (This is the time for agenda modifications.)

F.PRESENTATIONS

1. 2.Presentation of June's Adoptable Dogs

2. 3.Presentation by CalOES on the 2021 Cache Fire Recovery

3. 4.Presentation by Water Resources of the Cache Fire Post-Fire Monitoring Results

4. 5.Presentation By Anderson Marsh Interpretive Association on the Planting of Valley Oak Trees at Anderson Marsh

G.PUBLIC COMMENT: This is the time for any member of the public to address the City Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on the next available agenda. Please note that comments from the public will also be taken on each agenda item. Comments shall be limited to three (3) minutes per person.

H.CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council requests otherwise, or if staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda.

1. 6.Consideration of Resolution No. 2022-36, A Resolution of the City of Clearlake, approving a temporary street closure for the Annual 4th of July Parade and festivities on July 2, 2022.
   Recommended Action: Move to approve Resolution No. 2022-36 for the temporary road closure on July 2, 2022.

• July Parade 2022 - Staff Report .pdf (0.15 MB)
• Parade Route and Park Map 2022.pdf (0.47 MB)
• Resolution 2022-36 4th of July Parade and Festivities .pdf (0.01 MB)

2. 7.Amendment to the Contract with BPR Consulting Group for building inspection services
   Recommended Action: Authorize amendment in an amount not to exceed $50,000 and authorize the City Manager to sign

• Staff Report - BPR Consulting Group Contract Amendment.pdf (0.16 MB)

3. 8.Authorization of an Amendment of Contract for Construction Administrative Services for the Sulphur Fire Roadway Improvement Project
   Recommended Action: Move to amend the contract with Green Valley for a not-to-exceed amount of $135,000.00.

• Staff report - Amendment of Contract for Sulphur Fire CM Services.pdf (0.16 MB)

4. 9.Award of contract for demolition of structure(s) and abatement of property located at 14101 Villa Way Clearlake, CA 95422

• Abate Property Award Contract 14101 Villa.pdf (0.10 MB)
• 14101 Villa Photos.pdf (0.93 MB)

5. 10.Award of contract for demolition of structure(s) and abatement of property located at 14095 Villa Way Clearlake, CA 95422

• Abate Property Award Contract 14095 Villa.pdf (0.10 MB)
• 14095 Villa Photos.pdf (0.92 MB)

6. 11.Continuation of Authorization to Implement and Utilize Teleconference Accessibility to Conduct Public Meetings Pursuant to Assembly Bill 361
   Recommended Action: Adopt Resolution

• City Council Staff Report Continuing Remote Meetings .pdf (0.16 MB)
• 2022-40 Ongoing Remote Meetings 06-16-22.pdf (0.03 MB)

7. 12.Continuation of Declaration of Local Emergency Issued on August 23, 2021 and Ratified by Council Action on September 16, 2021
   Recommended Action: By motion keep declaration of emergency active and set next review in sixty days

• Staff Report - Continuation of Ratification of Cache Fire Directive 1 .pdf (0.15 MB)

8. 13.Continuation of Declaration of Local Emergency Issued on August 18, 2021 and Ratified by Council Action on August 19, 2021
   Recommended Action: By motion keep declaration of emergency active and set next review in sixty days

• Staff Report - Cache Fire Emergency.pdf (0.16 MB)

9. 14.Warrants
   Recommended Action: Receive and file

• Check Register 1.pdf (0.14 MB)
• Check Register 2.pdf (0.14 MB)

10. 15.Minutes of the May 11, 2022 Lake County Vector Control District Board Meeting
    Recommended Action: Receive and file

• Pages from LCVCD Board Packet 2022 June.pdf (0.13 MB)

11. 16.Review of Conflict of Interest Code
    Recommended Action: Authorize the City Manager to review the Conflict of Interest Code

• City Council Staff Report COI Review.pdf (0.16 MB)
• Local_Agency_Biennial_Notice_Instructions.pdf (0.17 MB)

12. 17.Authorization of an Amendment of budget   for the 2021 Measure V Improvement Project
    Recommended Action: Authorize amendment to the contract in the amount of $104,000.00

• Staff report - Amendment of Budget for the 2021 Measure V Project.pdf (0.16 MB)

I.PUBLIC HEARING

1. 18.Public Hearing to Consider An 18-month Closure of Multiple Dirt Roads in the Area of the Cache Fire, and Park St from Sonoma to Oregon; Resolution No. 2022-39
   Recommended Action: Adopt Resolution and authorize City staff to take the actions to secure the area

• Road Closure Resolution 051922.pdf (0.16 MB)

2. 19.Adoption of Appropriations Limit (Gann Limit) for Fiscal Year 2022-23 and designating the formula to be used for calculation of same
   Recommended Action: Adopt Resolution No. 2022-42

• Staff Report - 22-23 Gann Limit.pdf (0.16 MB)
• 2022-42 Gann Limit.pdf (0.02 MB)
• Gann Limit 2022-23 Schedule A.pdf (0.03 MB)
• PriceandPopulation2022.pdf (0.24 MB)
• E-1_2022PressRelease condensed.pdf (0.18 MB)

3. 20.Adoption of the City of Clearlake's Budget for Fiscal Year 2022-23
   Recommended Action: Adopt Resolution No. 2022-43

• Budget Adoption Staff Report.pdf (0.03 MB)
• 2022-43 Budget Adoption.pdf (0.03 MB)

J.BUSINESS

1. 21.Consideration of a Contract with North Bay Animal Services for Animal Care & Control Services
   Recommended Action: Authorize the City Manager to execute a contract with NBAS for Animal Care & Control Services for a term of 10 years.

• NBAS Animal Care and Control Contract - Staff Report and Reso.pdf (0.15 MB)
• Clearlake Cover Letter 2022 - Revised 5-11-22.pdf (0.15 MB)
• Clearlake Proposal 2022 Revised 6-10-22 Final.pdf (1.01 MB)

2. 22.Consideration of a Memorandum of Understanding between the City of Clearlake and the Clearlake Municipal Employees Association for the Period of July 1, 2022 through June 30, 2025
   Recommended Action: Adopt Memorandum of Understanding between the City of Clearlake and Clearlake Miscellaneous Employees Association and authorize the City Manager to sign

• City Council Staff Report MEA MOU.pdf (0.16 MB)
• MOU- MEA Redline.pdf (0.24 MB)

3. 23.Consideration of a Memorandum of Understanding between the City of Clearlake and the Clearlake Police Officers Association for the period of July 1, 2022 through June 30, 2024
   Recommended Action: Adopt Memorandum of Understanding between the City of Clearlake and the Clearlake Police Officers Association and authorize the City Manager to sign

• City Council Staff Report POA MOU.pdf (0.16 MB)
• MOU-CPOA Redline.pdf (0.35 MB)

4. 24.Lease w/Dell Financial Services for   Computer Workstations for the Police Department
   Recommended Action: Adopt Resolution No. 2022-38, authorizing the Chief of Police to enter into a lease with Dell Financial Services for computer workstation replacements.

• Dell Lease for Police Dept - Staff Report and Reso.pdf (0.15 MB)
• Clearlake CA - Q# 001015 v1.pdf (0.61 MB)
• Clearlake CA - Q# 001015 v1 (36months).pdf (0.11 MB)

5. 25.Ordinance Amending the Clearlake Municipal Code Relating to Traffic and Parking Regulations; Ordinance No. 263-2022
   Recommended Action: Introduce ordinance, conduct first reading, read by title only, and set second reading and adoption.

• Parking Ordinance Updates - 2022-06-16.pdf (0.16 MB)

6. 26.Authorization of Job Descriptions and/or Placement into Salary Schedule for Certain Administrative Positions; Resolution No. 2022-42
   Recommended Action: Adopt resolution and authorize positions for the 2022/23 Fiscal Year budget

• City Council Staff Report Job Descriptions.pdf (0.16 MB)
• Dispatcher Aide.pdf (0.15 MB)
• Account Clerk I and II.pdf (0.02 MB)
• Deputy City Clerk HR Technician.pdf (0.02 MB)
• Recreation and Facilities Coordinator.pdf (0.13 MB)
• 2022-42 Recreation & HR & Acct Clerk & Dispatcher Aide 06-16-22.pdf (0.02 MB)

K.CITY MANAGER AND COUNCILMEMBER REPORTS

L.FUTURE AGENDA ITEMS

M.ADJOURNMENT

POSTED: June 10, 2022

BY: