City Council Regular Meeting Thursday, February 16, 2023 06:00 PM Clearlake City Hall Council Chambers 14050 Olympic Dr, Clearlake, CA

MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Administrative Services Director/City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit. The Mayor has the discretion of limiting the total discussion time for an item.

AMERICANS WITH DISABILITY ACT (ADA) REQUESTS

If you need disability related modification, including auxiliary aids or services, to participate in this meeting, please contact Melissa Swanson, Administrative Services Director/City Clerk at the Clearlake City Hall, 14050 Olympic Drive, Clearlake, California 95422, phone (707) 994-8201, ext 106, or via email at mswanson@clearlake.ca.us at least 72 hours prior to the meeting, to allow time to provide for special accommodations.

AGENDA REPORTS

Staff reports for each agenda item are available for review at www.clearlake.ca.us. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection on the City’s website at www.clearlake.ca.us.

Zoom Link: https://clearlakeca.zoom.us/j/84264379294

A.ROLL CALL

B.BUSINESS

C.PLEDGE OF ALLEGIANCE

D.INVOCATION/MOMENT OF SILENCE: The City Council invites members of the clergy, as well as interested members of the public in the City of Clearlake, to voluntarily offer an invocation before the beginning of its meetings for the benefit and blessing of the City Council. This opportunity is voluntary and invocations are to be less than three minutes, offered in a solemn and respectful tone, and directed at the City Council. Invocational speakers who do not abide by these simple rules of respect and brevity shall be given a warning and/or not invited back to provide a subsequent invocation for a reasonable period of time, as determined appropriate by the City. This policy is not intended, and shall not be implemented or construed in any way, to affiliate the City Council with, nor express the City Council's preference for, any faith or religious denomination. Rather, this policy is intended to acknowledge and express the City Council's respect for the diversity of religious denominations and faith represented and practiced among the citizens of Clearlake. If a scheduled invocational speaker does not appear at the scheduled meeting, the Mayor will ask that the City Council observe a moment of silence in lieu of the invocation. More information about the City's invocation policy is available upon request by contacting the Administrative Services Director/City Clerk at (707) 994-8201x106 or via email at mswanson@clearlake.ca.us.

E.ADOPTION OF THE AGENDA (This is the time for agenda modifications.)

F.PUBLIC COMMENT: This is the time for any member of the public to address the City Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on the next available agenda. Please note that comments from the public will also be taken on each agenda item. Comments shall be limited to three (3) minutes per person.

G.PRESENTATIONS

1. 1.Presentation of February's Adoptable Dogs

2. 2.Presentation of a Proclamation Declaring February 2023 as Black History Month

• Proclamation-Black History Month 2023.pdf (0.10 MB)

3. 3.Presentation of the Police Department Annual Report

H.CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council requests otherwise, or if staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda.

1. 4.Authorization of an Amendment of Design Contract for the Senior Center Project
   Recommended Action: Move to amend the contract with California Engineering Company in the amount of $10,594.61.

• Staff report - Amendment of Design Contract for Senior Center Project.pdf (0.16 MB)

2. 5.Minutes of the January 11, 2023 Lake County Vector Control District Board Meeting
   Recommended Action: Receive and file

• Pages from LCVCD Board Packet 2023 February final.pdf (0.12 MB)

3. 6.Warrants
   Recommended Action: Receive and file

• Check Register 1.pdf (0.14 MB)
• Check Register 2.pdf (0.14 MB)
• Check Register 3.pdf (0.14 MB)

4. 7.Minutes of the December 1, 2022, December 8, 2022, and January 5, 2023 Meetings
   Recommended Action: Receive and file

• MeetingMinutes 12-01-22.pdf (0.42 MB)
• MeetingMinutes 12-08-22.pdf (0.41 MB)
• MeetingMinutes 01-05-23.pdf (0.42 MB)

5. 8.Approval of a Professional Services Contract with SSA Landscape Architects for the Burns Valley Sports Complex Project
   Recommended Action: Approve the contract and authorize the City Manager to Sign, and approve up to 10% additional for currently unforeseen project changes.

• Staff report - BV Design Services 2-14-22.pdf (0.16 MB)
• Clearlake Burns Valley Sports Complex Scope.pdf (0.49 MB)
• 22017.00 Burns Valley Fee Estimate 2022.pdf (0.03 MB)

6. 9.Continuation of Authorization to Implement and Utilize Teleconference Accessibility to Conduct Public Meetings Pursuant to Assembly Bill 361
   Recommended Action: Adopt Resolution

• City Council Staff Report Continuing Remote Meetings .pdf (0.16 MB)
• 2023-12 Ongoing Remote Meetings 02-16-23.pdf (0.03 MB)

7. 10.Authorization of Job Description for Management Analyst and Placement into Salary Schedule; Resolution No. 2023-11
   Recommended Action: Adopt Resolution 

• City Council Staff Report Job Description.pdf (0.16 MB)
• Redlined Mgmt Analyst.pdf (0.92 MB)
• 2023-11 Mgmt Analyst 02-16-23.pdf (0.02 MB)

8. 11.Adoption of 3rd Amendment to the FY 2022-23 Budget (Resolution 2022-44) for Mid-Year Adjustments; Resolution No. 2023-09
   Recommended Action: Adopt resolution

• Staff Report 22-23 Mid Year Budget Adjustment.pdf (0.16 MB)
• RESOLUTION NO 2023-09 Mid-Year Budget Adj.pdf (0.04 MB)

I.BUSINESS

1. 12.Discussion and Consideration of Direct Sale of Tax Defaulted Properties from the County of Lake
   Recommended Action:  Authorize the City Manager to submit an application for direct sale of various tax defaulted properties for up to $150,000

• Staff report - Direct Sale of Tax Defaulted Properties 2-16-22.pdf (0.16 MB)

2. 13.Consideration of Resolution 2023-10 A Resolution of the City Council of the City of Clearlake Approving, Authorizing and Directing the Execution of a Joint Exercise of Powers Agreement by and Among the City of Clearlake, the City of Lakeport, and the County of Lake to Form the Lake County Recreation Agency.
   Recommended Action: Adopt Resolution 2023-10 and Further Appoint Two Members to Serve on the Board.

• Staff report - Lake County Rec Agency JPA 2-16-22.pdf (0.16 MB)
• Clearlake Reso approving JPA Agreement.pdf (0.02 MB)
• Lake County Recreation Agency - FINAL.pdf (0.05 MB)

3. 14.Consideration of Updates to the City Council Norms and Procedures; Resolution No. 2023-13
   Recommended Action: Adopt resolution

• Staff Report Norms and Procedures.pdf (0.16 MB)
• Redlined Norms and Procedures.pdf (1.59 MB)
• 2023-13 Norms and Procedures Changes 02-16-23.pdf (0.01 MB)

4. 15.Introduction for First Reading Ordinance No. 268-2023 Amending Chapter X, Section 10-1.12 of the Clearlake Municipal Code Relating to Method of Service for Property Maintenance, Nuisance and Vehicle Abatement
   Recommended Action: Hold first reading, read by title only, waive further reading and set second reading and adoption for the March 2, 2023 meeting

• Amdend Chap 10-1.12 - first reading - Staff Report (002).pdf (0.16 MB)
• Amendments to 10-1.pdf (0.09 MB)
• CMC update ordinance - 10-1.12 - Method of Service.pdf (0.03 MB)

J.CITY MANAGER AND COUNCILMEMBER REPORTS

K.FUTURE AGENDA ITEMS

L.CLOSED SESSION

1. (16)Conference with Real Property Negotiators: Pursuant to Government Code Section 54956.8. Property Address: 14709 Palmer Avenue, Clearlake; Agency Negotiation: City Manager Alan Flora; Under Negotiation: Price and terms of payment.

M.ANNOUNCEMENT OF ACTION FROM CLOSED SESSION

N.ADJOURNMENT

POSTED: February 13, 2023

BY: