City Council Regular Meeting Thursday, December 07, 2023 06:00 PM Clearlake City Hall Council Chambers 14050 Olympic Dr, Clearlake, CA

MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Administrative Services Director/City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit. The Mayor has the discretion of limiting the total discussion time for an item.

AMERICANS WITH DISABILITY ACT (ADA) REQUESTS

If you need disability related modification, including auxiliary aids or services, to participate in this meeting, please contact Melissa Swanson, Administrative Services Director/City Clerk at the Clearlake City Hall, 14050 Olympic Drive, Clearlake, California 95422, phone (707) 994-8201, ext 106, or via email at mswanson@clearlake.ca.us at least 72 hours prior to the meeting, to allow time to provide for special accommodations.

AGENDA REPORTS

Staff reports for each agenda item are available for review at www.clearlake.ca.us. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection on the City’s website at www.clearlake.ca.us.

Zoom Link: https://clearlakeca.zoom.us/j/82106719961

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A.ROLL CALL

B.PLEDGE OF ALLEGIANCE

C.INVOCATION/MOMENT OF SILENCE: The City Council invites members of the clergy, as well as interested members of the public in the City of Clearlake, to voluntarily offer an invocation before the beginning of its meetings for the benefit and blessing of the City Council. This opportunity is voluntary and invocations are to be less than three minutes, offered in a solemn and respectful tone, and directed at the City Council. Invocational speakers who do not abide by these simple rules of respect and brevity shall be given a warning and/or not invited back to provide a subsequent invocation for a reasonable period of time, as determined appropriate by the City. This policy is not intended, and shall not be implemented or construed in any way, to affiliate the City Council with, nor express the City Council's preference for, any faith or religious denomination. Rather, this policy is intended to acknowledge and express the City Council's respect for the diversity of religious denominations and faith represented and practiced among the citizens of Clearlake. If a scheduled invocational speaker does not appear at the scheduled meeting, the Mayor will ask that the City Council observe a moment of silence in lieu of the invocation. More information about the City's invocation policy is available upon request by contacting the Administrative Services Director/City Clerk at (707) 994-8201x106 or via email at mswanson@clearlake.ca.us.

D.ADOPTION OF THE AGENDA (This is the time for agenda modifications.)

E.PRESENTATIONS

1. 1.Presentation of December's Adoptable Dogs

2. 2.Presentation of Employee Years of Service Awards and Certificates of Appreciation to Volunteers

F.PUBLIC COMMENT: This is the time for any member of the public to address the City Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on the next available agenda. Please note that comments from the public will also be taken on each agenda item. Comments shall be limited to three (3) minutes per person.

G.CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council requests otherwise, or if staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda.

1. 3.Award of Contract for Roofing Repairs at the Senior Center
   Recommended Action: Move to approve the contract with Pro-Ex Construction in the amount of $30,300.00 and authorize the City Manager to approve up to 10% for additional unforeseen contract amendments.

2. 4.Minutes 
   Recommended Action: Receive and file

3. 5.Minutes of the October 11, 2023 Lake County Vector Control District Board Meeting
   Recommended Action: Receive and file

4. 6.Warrants
   Recommended Action: Receive and file

5. 7.Annual Calendar of Meetings for 2024
   Recommended Action: Review and approve

6. 8.Approve Resolution 2023-46 for the application of the Outdoor Equity Program Grant.
   Recommended Action: Approve Resolution 2023-46

7. 9.Memo Regarding Holiday Closure of City Hall Administration Office
   Recommended Action: Receive and file

H.BUSINESS

1. 10.Discussion and Consideration of a Memorandum of Agreement with the Elem Indian Colony Regarding Development of a Travel Center in the City of Clearlake
   Recommended Action: Approve the MOA and Authorize the City Manager to sign.  Additionally, Authorize the City Manager to provide Letters of Support as Requested in the Agreement.

2. 11.Consideration of a summary vacation of the irrevocable dedication of a roadway and public utility easement as being a part of an existing subdivision as requested by Mitchell and Patricia Markowitz. 
   Recommended Action: Adopt Resolution 2023-49

3. 12.Discussion and Possible Direction Related to Cost Increases with the Burns Valley Sports Complex Project
   Recommended Action: Provide Direction to Staff

I.PUBLIC HEARING

1. 13.Public Hearing to Consider Adoption of 1st Amendment to the FY 2023-24 Fee Schedule (Resolution No. 2023-29) Updating Facility Rental Fees, Resolution No. 2023-47
   Recommended Action: Hold Public Hearing, hear public comments and adopt resolution.

J.BUSINESS

1. 14.Authorization to Enter into a Five-Year Contract with Flock Safety for Automated License Plate Reader Cameras; Resolution No. 2023-48
   Recommended Action: Authorize the Chief of Police to enter into a 5-year contract with Flock Safety for (ALPR) cameras and adopt Resolution No. 2023-48 waiving the competitive formal bidding process.

2. 15.Appointment of the 2024 Mayor/Vice Mayor

K.CITY MANAGER AND COUNCILMEMBER REPORTS

L.FUTURE AGENDA ITEMS

M.CLOSED SESSION

1. (16)Conference with Legal Counsel: Existing Litigation: Pursuant to Government Code Section 54956.9(d)(1): 1) Case No. CV-423786: Koi Nation of Northern California v. City of Clearlake, et al., Lake County Superior Court; 2) Case No. CV-424401: Koi Nation of Northern California v. City of Clearlake, et al., Lake County Superior Court

2. (17)CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIMS - Claimant: Andrew Kirkendall; Agency Claimed Against: City of Clearlake

N.ANNOUNCEMENT OF ACTION FROM CLOSED SESSION

O.ADJOURNMENT

POSTED: December 4, 2023

BY: