Annual Reorganizational Meeting Wednesday, April 17, 2024 06:00 PM Town Hall Meeting Room, 8348 Hickory Ave, Larsen, WI 54947

CALL TO ORDER

A.Pledge of Allegiance
B.Verification of Notice
C.Meeting Roll

NEW BOARD MEMBER RECOGNITION

A.Supervisor #3 - Patti Christianson
B.Supervisor #4 - Scott Reif

BOARD APPOINTMENTS

A.Vice Chairperson
B.Plan Commission Representative
C.Personnel Panel
D.Buildings, Grounds, & Roads Panel
E.Cemetery Panel
F.Town of Clayton Sanitary District #1 Commission
G.Stormwater Management Utility Commission

ADDITIONAL APPOINTMENTS

A.Plan Commission Members (3 positions serving a 3-year term each with all terms effective May 1st of the calendar year)

Dick Knapinski (Current Chair)

Rob Ketter

Wayne Nemecek

Confirm the terms of all current members
B.Zoning Board of Appeals (2 positions serving a 3-year term each with all terms effective May 1st of the calendar year)

Mark Luebke

Name to be presented by the Town Chair for vacant seat completing term through April 30, 2027
C.Town Attorney

Benjamin D. LaFrombois, Esq. MG&M The Law Firm
D.Special Counsel

Lawrie J. Kobza, Boardman & Clark LLP
E.Emergency Government (1 position serving a 1-year term effective May 1st of the calendar year)

Name to be presented by the Town Chair for vacant seat completing term through April 30, 2025
F.Weed Commissioner (1 position serving a 1-year term effective May 1st of the calendar year)

Town Administrator Kelly Wisnefske

ESTABLISH MEETING DAYS, TIMES, RULES

A.Town Board

Meets the 1st & 3rd Wednesday of each month

Meeting time 6:30 pm

The most current version of Robert's Rules of Order
B.Town of Clayton Sanitary District #1 Commission

Meets at the call of the Chair on the 1st & 3rd Wednesday of each month

Meeting time 6:00 pm

The most current version of Robert's Rules of Order
C.Town of Clayton Stormwater Management Utility Commission

Meets at the call of the Chair on the 1st & 3rd Wednesday of each month

Meeting time 6:30 pm

The most current version of Robert's Rules of Order
D.Town of Clayton Zoning Board of Appeals

Meets at the call of the Chair

Meeting time & date are at the call of the Chair

The most current version of Robert's Rules of Order
E.Town of Clayton Plan Commission

Meets on the 2nd Wednesday of each month

Meeting time 6:30 pm

The most current version of Robert's Rules of Order

TOWN OFFICE HOURS & ORGANIZATION STRUCTURE

A.Office Hours

Monday through Thursday 7:45 am to 4:00 pm

Friday 7:45 am to 1:00 pm
B.Organizational Structure

As approved in the Town Personnel Manual
C.Organizational Support

Administrator / Deputy Treasurer - Kelly Wisnefske

Clerk - Kelsey Faust-Kubale

Treasurer - LuAnn Fietzer

Administrative Assistant - Coralee Hansen

Protective Services Department

- Department Head Scott Rieckmann

- Clayton Fire Rescue Chief Scott Rieckmann

- Emergency Management Director Kaylin Rieckmann

Building Inspector - Tom Spierowski

Public Works Supervisor - Richard Christianson Jr.

Cemetery Sexton - Ted Eckstein

Accounting Support - Ginny Hinz, Onward Accounting & Consulting

Annual Auditing Services - Greg Pitel, KerberRose

IT Technical Support - Craig Hamilton, Appleton Information Technologies, LLC

Town Assessor - Walt Hughes, Associated Appraisal Consultants, Inc

Town Planner - Ken Jaworski, Cedar Corp

Banking Institutions - Nicolet National Bank & American Depository Trust Co

Official Newspaper of Record - Appleton Post Crescent

TOWN BOARD WAGE & REIMBURSEMENTS

A.Town Chair

Wage per year - $10,000.00

INCREASE PROPOSED AT APRIL 16, 2024 TOWN ELECTORS MEETING: $12,000

Half-day meeting per diem - $50.00

Full-day meeting per diem - $75.00

Mileage reimbursement - Per the most current IRS Rules
B.Town Supervisor

Wage per year - $6,000.00

INCREASE PROPOSED AT APRIL 16, 2024 TOWN ELECTORS MEETING: $7,000

Half-day meeting per diem - $50.00

Full-day meeting per diem - $75.00

Mileage reimbursement - Per the most current IRS Rules

PLAN COMMISSION WAGE & REIMBURSEMENTS

A.Plan Commission Members

Stipend per meeting (Chairperson) - $75.00

POSSIBLE BOARD ACTION: PROPOSE INCREASE TO $150.00

Stipend per meeting (Commissioner) - $50.00

POSSIBLE BOARD ACTION: PROPOSE INCREASE TO $65.00

Half-day meeting per diem - $50.00

Full-day meeting per diem - $75.00

Mileage reimbursement - Per the most current IRS Rules

POSTING & NOTICE LOCATIONS

A.Posting & Notice Locations

Town Hall Posting Board - 8348 Hickory Ave, Larsen, WI 54947

Town Website - www.townofclayton.net

UPCOMING MEETING ATTENDANCE

A.Town Board (6:30 pm start unless otherwise noted) - May 1 & 15; June 5 & 19; July 3 & 17
B.Plan Commission (6:30 pm start unless otherwise noted) - June 12; July 10; Aug 14
C.Open Book - May 8 from 12 pm - 2 pm
D.Board of Review - May 28 starting at 10 am

ADJOURNMENT

Respectfully submitted,

Russell D. Geise
Town Chairperson

Pursuant to Wisconsin Statute 19.84 (2) and (3) notice is hereby given to the public and the media that two or more members of any or all Boards, Commissions, and Committees of the Town of Clayton, may attend the meeting of the Town Board in order to gather information. For purposes of the Open Meetings Law only; attendance at a meeting by a quorum of members of the Town Boards, Commissions, and Committees constitutes a meeting of the Board, Commission, or Committee, pursuant to Badke Vs. Village Board of Village of Greendale, 173 Wis2d 553, 494 NW2d 408 (1993), and must be noticed as such, although it is not contemplated that any formal action by those bodies will be taken. The only business to be conducted is for Town Board action.

Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please call the Town Office at 920.836.2007.

This agenda has been posted at the following locations in the Town of Clayton:

1. The Town Hall Posting Board – 8348 Hickory Ave, Larsen, WI 54947
2. The Town’s Web Page: --