Children's Trust Regular Meeting Monday, August 03, 2020 04:00 PM Virtual Meeting (see last page for information)

Call to Order

Roll Call

Agenda Review, Revision and Approval

Approval of the agenda also approves all of the items on the consent agenda.

Consent Agenda

Any member of the Trust may ask that an item be moved from the Consent Agenda to the Regular Agenda. Consent Agenda items will not be discussed unless moved to the Regular Agenda.

• 1.06.29.2020 Approval of Regular Meeting Minutes

• 6.29.20 Draft Meeting Minutesv2.pdf (0.61 MB)

• 2.3^rd Quarter Report to the Alachua County Board of County Commissioners

• 8.3.20 Item - Quarterly Report to the BOCC.pdf (0.60 MB)
• 8.3.2020 - DRAFT MEMO TO THE BoCC.pdf (0.61 MB)
• 8.3.20 Income Statement for Period Ending 6 30 2020 (1).pdf (0.17 MB)

• 3.June 2020 Checks and Expenditures Report

• 8.3.20 Item- June Checks and Expenditures Report.pdf (0.60 MB)
• 8.3.20 June 2020 CTAC Transaction Report.pdf (0.01 MB)

• 4.Budget Amendment – Star Center Children’s Theatre, Inc.

• 8.3.20 Item-Budget Amendment Star Center Theatre, Inc..pdf (0.60 MB)
• Budget Revision and Amendment Request Revised 7 13 2020.pdf (0.23 MB)

• 5.Purchase Authorization – Office Environments

• 8.3.20 Purchase Authorization - Office Environments.pdf (0.60 MB)
• G20944 CHILDREN'S TRUST OF ALACHUA - additional 3 stations 7.9.20.pdf (0.04 MB)
• OFFICE ENVIRONMENT PROPOSAL (3).pdf (0.07 MB)
• G20944 CHILDREN'S TRUST OF ALACHUA - Additional Stations - Option 2.pdf (0.35 MB)

• 6.Authorization to Execute Contracts through 9/30/2021

• 8.3.2020 Item - Authority to Execute Agreements through 9.30.2021.pdf (0.60 MB)
• 8.3.20 Contract Status Report.pdf (0.15 MB)

• 7.Joint Meeting Requests

• 8.3.20 Joint Meeting Requests.pdf (0.60 MB)
• 8.3.20 Letter to Chair Robert Hutchinson.pdf (0.61 MB)
• 8.3.20 Letter to Mayor Lauren Poe.pdf (0.61 MB)
• 8.3.20 Letter to Chair Eileen Roy.pdf (0.61 MB)

Executive Director Report

• 8.8.3.2020 Executive Director's Report

• 8.3.20 ED Report.pdf (0.62 MB)

Finance Report

• 9.3^rd Quarter Budget Review

• 8.3.20 Item - Quarterly CTAC Budget Review .pdf (0.60 MB)
• 8.3.20 Financial and Administration Manager Report JUNE 2020.pdf (0.15 MB)
• 8.3.20 Income Statement for Period Ending 6 30 2020 REVISED.pdf (0.17 MB)
• CTAC PROVIDER HANDBOOK.pdf (0.29 MB)

Action Items

• 10.Adoption of Resolution 2020-8 Employee Handbook

• Item - Adoption of Resolution 2020-8 Employee Handbook (2).pdf (0.60 MB)
• Resolution 2020-8 Template.pdf (0.02 MB)
• Children's Trust of Alachua County_Employee Handbook_20200729.pdf (0.60 MB)

• 11.Adoption of Resolution 2020-9 Employee Classification and Compensation Plan

• 8.3.20 Item - Adoption of Resolution 2020-9 Compensation and Pay Plan.pdf (0.60 MB)
• DRAFT FINAL REPORT-EMPLOYEE CLASSIFICATION AND PAY STUDY.pdf (0.03 MB)
• CTAC Org Chart V2.pdf (0.05 MB)
• Resolution 2020-9 Human Resources.pdf (0.02 MB)
• Chapter 5 Human Resources.pdf (0.02 MB)

• 12.Adoption of Resolution 2020-10 Membership into the Florida Retirement System

• 8.3.20 Item - Adoption of Resolution 2020-10 Florida Retirement System.pdf (0.60 MB)
• Res_2020-10.pdf (0.13 MB)
• Pages from CTAC Notice Agenda and Backup for June 10 2019.pdf (0.22 MB)
• STATE Children's Trust of Alachua County FRS Agreement.pdf (0.00 MB)
• FRS Contribution Requirements.pdf (0.07 MB)
• Florida Retirement System Erollment Reporting Worksheet.pdf (0.00 MB)

General Public Comments

Board Member Comments

For Your Information

Items in this section are for informational purposes only and do not require any action by the Trust

• 13.Star Center Children's Theatre Inc. in the News

• Summer Camp Article - 1.pdf (0.07 MB)

• 14.ACES Articles from the Gainesville Sun (2017)

• ACES Articles from Gainesville Sun (2017).pdf (0.32 MB)

Next Meeting Date

Workshop - Monday, August 17, 2020 @ 3:00 PM (VIRTUAL MEETING)

Regular Meeting - Monday, August 31, 2020 @ 4:00 PM (VIRTUAL MEETING)

Regular Meeting - Monday, September 14, 2020 @ 4:00 PM 602 E. University Ave (or VIRTUAL MEETING)

Regular Meeting - Monday, September 21, 2020 @ 4:00 PM 602 E. University Ave (or VIRTUAL MEETING)

Adjournment

Virtual Meeting Information

There are four (4) ways for the public to participate in the meeting.

1) Public comments can be emailed to childrenstrust@childrenstrustofalachuacounty.us. Comments must be received by 2:00 PM on Monday, August 3rd.

2) View the meeting as a webinar at this link: https://us02web.zoom.us/webinar/register/WN_jxUPNcHLTUyOptErWnfrFQ. Those who wish to participate this way must register.  Registering serves the function of a “sign-in” sheet at a Regular Trust Meeting.

3) View the meeting on Facebook Live at https://www.facebook.com/ChildrensTrustofAlachuaCounty

4) Call +1 312 626 6799; and Use Meeting ID 891 4336 8721