Children's Trust Regular Board Meeting Monday, March 20, 2023 04:00 PM CTAC, 802 NW 5th Ave, Gainesville, FL 32601

Call to Order

Roll Call

Agenda Review, Revision, and Approval

Approval of the agenda also approves all of the items on the consent agenda.

Consent Agenda

• 1.12.16.2022 Steering Committee Strategic Plan Workshop Minutes

• Draft 12.16.22 Steering Committee Strategic Plan Workshop Minutes (1).pdf (1.40 MB)

• 2.1.19.2023 Steering Committee Virtual Strategic Planning Session Minutes

• 1.19.23 Steering Committee Virtual Planning Session minutes (1).pdf (2.28 MB)

• 3.2023 Board Attendance

• 2023 Board Member Attendance.pdf (0.01 MB)

• 4.2.13.2023 Regular Board meeting Minutes

• 2.13.2023 Board meeting minutes.pdf (8.17 MB)

• 5.Board Meeting Evaluation Survey Results from 2.13.23

• Board Meeting Evaluation - Survey Results from 02-13-2023.pdf (0.64 MB)

• 6.Programmatic Award and Expense Report

• ITEM Monthly Programmatic Award and Expense Report.pdf (0.60 MB)
• Programmatic Awards & Expenses.pdf (0.15 MB)
• PROGRAMMATIC AWARDS & EXPENSES - NOTES PAGE.pdf (0.02 MB)

• 7.Monthly Budget Review

• ITEM Monthly FY23 Budget Report.pdf (0.60 MB)
• Budget By Fund January 2023.pdf (0.06 MB)

• 8.January 2023 Checks and Expenditures Report

• ITEM January 2023 Checks and Expenditures Report.pdf (0.60 MB)
• Bank Activity Report January 2023.pdf (0.35 MB)

General Public Comments

Chair's Report

Executive Director's Report

• 9.3.20.2023 ED Report

• 3.20.2023 ED Report.pdf (2.18 MB)

Committee Updates

Presentations

• 10.Jack Levine 4Generations Institute

• Jack Levine - Brief Bio Sketch 2022.pdf (0.09 MB)

Old Business

• 11.Pritzker Children's Initiative Community Grant and Early Learning Network Update (Mia Jones)

• Staff Report - Pritzker Children's Initiative Community Grant and Early Learning Network Update 3.20.2023.pdf (0.61 MB)
• PCI Update - Trust mtg 3.20.23.pdf (1.45 MB)

• 12.Travel Policy Revision

• ITEM Travel Policy Revision 2023.pdf (0.61 MB)
• CTAC Travel Policy.pdf (0.03 MB)

• 13.Fund Analysis Report FY23 and Unallocated Fund Balance Recommendations

• Fund Balance Analysis Report.pdf (0.08 MB)
• ITEM Fund Balance Analysis Report FY23.pdf (0.61 MB)
• Unallocated Funds Recommendations.pdf (1.66 MB)

New Business

• 14.Data System Solutions (Bonnie Wagner)

• Staff Report - Data System Solution on 03-20-2023.pdf (0.61 MB)
• Data System Solutions - Board Presentation on 03-20-2023.pdf (8.81 MB)
• Resolution 2023-01 - Purchase Implementation and Use of SAMIS.pdf (0.03 MB)
• Sole Source Authorization Form - SAMIS.pdf (0.61 MB)

Board Member Comments

For Your Information

Items in this section are for informational purposes only and do not require any action by the Trust.

• 15.https://www.childrenstrustofalachuacounty.us/programs-directory-listing/2023-summer-program-directory-pdf-version

Next Meeting Dates

Special Meeting Workshop for Listening Project- Monday, April 3rd, 2023 @ 1:00 PM

Children’s Trust of Alachua County, 802 NW 5th Ave, Gainesville, FL 32601

Regular Board Meeting - Monday, April 3rd, 2023 @ 4:00 PM

Children’s Trust of Alachua County, 802 NW 5th Ave, Gainesville, FL 32601

Regular Board Meeting - Monday, May 8th, 2023 @ 4:00 PM

Children’s Trust of Alachua County, 802 NW 5th Ave, Gainesville, FL 32601

Adjournment

Virtual Meeting Information

View or listen to the meeting: https://www.youtube.com/channel/UCpYNq_GkjCo9FQo3qR5-SOw  
Public Comments: Submit online at http://www.childrenstrustofalachuacounty.us/commentcard. 

Guidelines for Public Comments

Public comments can be made in person at Children’s Trust Board Meetings. We will no longer take comments by Zoom or by phone. If you would like to submit a written comment or a written transcript of your public comment before or after the meeting, these will be provided to Board Members prior to the next Board Meeting.

Any member of the public wishing to be heard either under the agenda section “General Public Comments” or on a specific agenda item shall approach the podium at the appropriate time.

Members of the public recognized by the Chair will have three (3) minutes to speak on a single subject matter. If an individual seeks to be heard on more than one agenda item, the Chair shall determine the amount of time allotted to the speaker. However, such time shall not exceed ten (10) minutes without the approval of the Board or Committee. The Clerk of the Trust is the official timekeeper.

Public members may not share or transfer all or part of their allotted time to any other person or agenda item, except as permitted by this Policy. To the extent a speaker has previously addressed a Board or Committee on the same subject, the Board Chair may limit repeat comments at the Board meeting by the same speaker.