City Council Meeting Tuesday, May 12, 2026 05:00 PM City Hall - 1442 Jackson Avenue, Chipley, FL 32428

A.CALL TO ORDER

B.PRAYER AND PLEDGE

C.APPROVAL OF AGENDA

D.CITIZENS REQUEST

The City of Chipley welcomes you to this meeting. This is time set aside for the Citizens of Chipley to address the City Council. This is not a question and answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/or about city personnel. If you would like to address the City Council please raise your hand to speak, state your name and address for the record and limit your comments to no more than three (3) minutes per Florida Statute 286.0114. To ask a question via phone; dial *9 and wait to be recognized/unmuted. If you are attending via webinar, there will be an onscreen option to ask a question during the public comment portion of the meeting. Your participation is welcomed and appreciated.

E.APPROVAL OF MINUTES

1. 1.Regular Meeting Minutes - April 14, 2026 (Form 8b - Voting Conflict attached)

• Regular Meeting Minutes 04142026.pdf (0.04 MB)
• Form 8B_T. Andrews_04142026.pdf (0.04 MB)

2. 2.Special Meeting Minutes - April 30, 2026

• Special Meeting -04302026.pdf (0.04 MB)

3. 3.Updated Regular Meeting Minutes - August 12, 2025

• Regular Meeting Minutes 08-12-2025(2).pdf (0.09 MB)

F.CONSENT AGENDA

1. 1.Resolution No. 26-35 – Annual Election

• Staff Report_Resolution No. 26-35 Annual Election.pdf (0.03 MB)
• Resolution No. 26-35 - Annual Election.pdf (0.02 MB)

2. 2.Resolution No. 26-36 – Florida Department of Commerce Agreement No. M0143 –  CDBG HMGP Generator Grant - Amendment Four

• Staff Report_Resolution No 26-36 - CDBG M0143 Amendment Four.pdf (0.02 MB)
• Resolution No. 26-36 - Amendment Four - CDBG-DR Hazard Mitigation Grant.pdf (0.03 MB)
• 26-36 Amendment Four M0143 CDBG.pdf (0.24 MB)

3. 3.Resolution No. 26-37 – Capital City Bank – 2026 Ford F-150 Regular Cab Truck - Gas Department

• Staff Report_Resolution No. 26-37 Bank Loan Gas Dept.pdf (0.03 MB)
• Resolution No. 26-37 - Capital City Bank Loan - PW.pdf (0.03 MB)

4. 4.Resolution No. 26-39 – Travel Procedure and Expense Reimbursement Policy Update

• Staff Report_Resolution No. 26-39 Travel Policy Update.pdf (0.03 MB)
• Resolution No. 26-28 - Travel Procedures Policy Update.pdf (0.02 MB)
• Travel Procedures Policy.pdf (0.59 MB)

5. 5.Resolution No. 26-40 – Duplication of Benefits Policy for the Florida Commerce CDBG-DR/CDBG-MIT Programs

• Staff Report_Resolution No. 26-40 CDBG Duplication of Benefits Policy.pdf (0.03 MB)
• Resolution No. 26-40 - CDBG Duplication of Benefits Policy.pdf (0.03 MB)
• Duplication of Benefits Policy and Procedure_05122026.pdf (0.18 MB)

6. 6.Bid No. 2026-01 – Shivers Park Pickleball

7. 7.Contract of Services – Chipley Housing Authority

• Staff Report_Housing Authority Police Patrol.pdf (0.03 MB)
• CONTRACT OF SERVICES City Police 2026.pdf (0.08 MB)

8. 8.Fire Department Truck Donation

• Staff Report_Fire Dept Truck Donation.pdf (0.03 MB)
• Fire Tanker 1 donation.pdf (0.03 MB)
• Fire Letter.pdf (0.08 MB)

9. 9.Special Event Application – Veteran's Reunion – Patriot Guard Riders

• Staff Report_Special Event Application - Patriot Guard Riders.pdf (0.03 MB)
• Special Event App - Patriot Guard Riders.pdf (0.11 MB)

10. 10.FY 25-26 Updated Minutes

• Regular Meeting Minutes 10-14-2025 UPDATED.pdf (0.08 MB)
• Regular Meeting Minutes 11-10-2025 UPDATED.pdf (0.05 MB)
• Regular Meeting Minutes 12-09-2025 UPDATED.pdf (0.06 MB)
• Regular Meeting Minutes 01132026 UPDATED.pdf (0.05 MB)

11. 11.Employee Classification Document - Changes

• Staff Report_Employee Classification Document.pdf (0.03 MB)
• Employee Classification Update_05122026.pdf (0.12 MB)
• Request Memo-Police.pdf (0.09 MB)

12. 12.Continuing Engineering Services Work Authorization No. 2026-01 – Gilbert Acres Drainage Improvements Project – David H. Melvin, Inc.

• Staff Report_Work Authorization Gilbert Acres - David H Melvin.pdf (0.03 MB)
• RFQ No. 2022-01_Work Authorization No. 2026-01_26PLN63_ Gilbert Acres.pdf (0.22 MB)

13. 13.Re-approval of Resolution No. 26-34 – CDBG-NR – Jim Trawick Park, Orange Street and 6th Avenue

• Staff Report_Reapproval of Resolution No. 26-34 Orange St and 6th Ave.pdf (0.03 MB)
• Resolution No. 26-34 - CDBG-NR Orange and 6th Ave UPDATED.pdf (0.02 MB)

14. 14.Special Event Application – Thursday Night Lights

• Thursday Night Lights 2026 Revised May Date.pdf (0.20 MB)
• Staff Report_Special Event Application - Thursday Night Lights.pdf (0.03 MB)

G.AGENDA ITEMS

1. 1.Ordinance No. 998 (Public Hearing) - Florida Power & Light Franchise Agreement

• Staff Report_Ordinance No 998 FPL.pdf (0.03 MB)
• Ordinance No 998_FPL 30 Year Franchise Agreement.pdf (0.04 MB)

2. 2.Request for a Variance – John Duncan. 5th Street, Parcel ID: 00000000-00-1941-0001

• Staff Report_5th St - Council.pdf (0.13 MB)
• Duncan - 5th St packet needs staff report.pdf (1.65 MB)

3. 3.Request for a Development Order -Jack’s Family Restaurant, 1331 Main Street, Parcel ID: 00000000-00-2218-0004

• Staff Report_Jack's - Council.pdf (0.13 MB)
• Jack's packet needs staff report.pdf (27.78 MB)

4. 4.Resolution No. 26-38 - Code Enforcement Lien Policy

• Staff Report_Resolution No. 26-38 Code Enforcement Lien Policy.pdf (0.03 MB)
• Resolution No. 26-38 - Code Lien Policy.pdf (0.16 MB)

5. 5.Request Waiver of Fines – Pamela Moore – 869 Chesnut Hill Street

• Staff Report_Pamela Moore - 869 Chesnut Hill St.pdf (0.03 MB)

6. 6.Washington County School District Summer Meals Program - Jiranda White, Director of Federal Programs and Food Service

• Staff Report_Jiranda White WCSD Lunch Program.pdf (0.03 MB)
• WCSD Summer Meals Program.pdf (0.49 MB)

7. 7.Animal Control Ordinance - Discussion - Attorney Jordan

• Staff Report_Animal Control Discussion.pdf (0.03 MB)
• 2026.05.06.COC.AnimalControl.Ordinance Revised_in_Toto_Final.pdf (1.69 MB)

8. 8.Cemetery Ordinance - Discussion – Attorney Jordan

• Staff Report_Cemetery Ordinance Discussion.pdf (0.03 MB)
• Cemetery Ordinance FINAL.pdf (2.18 MB)

H.OTHER BUSINESS

I.ADJOURN

J.ZOOM