City Council Regular Meeting 10/21/2024 05:30 PM City Hall Council Chambers, 141 W. Renfro

1.CALL TO ORDER

Invocation

Pledge of Allegiance to the US Flag

Texas Pledge:
Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God; one and indivisible

2.PUBLIC PRESENTATIONS

1. A.Proclamations

   - A Proclamation recognizing October 20 - 26, 2024, as "Friends of Libraries Week" in the City of Burleson. (Recipient: Friends of Burleson Public Library)

   - A Proclamation recognizing October 2024, as "National Chiropractic Health Month" in the City of Burleson. (Recipient: Joseph Adams, Texas Chiropractic Association)

2. B.Presentations
   
   - 2024 National Procurement Institute's Achievement of Excellence in Procurement Award (Staff Contact: Richard Abernethy, Director of Administrative Services)

   - Adoptable Shelter Pet (Staff Contact: DeAnna Phillips, Director of Community Services)

3. C.Community Interest Items
   This is a standing item on the agenda of every regular meeting of the City Council. An “item of community interest” includes the following:

   -Expression of thanks, congratulations, or condolence;
   -Information regarding holiday schedules;
   -Honorary recognitions of city officials, employees, or other citizens;
   -Reminders about upcoming events sponsored by the city or other entity that is scheduled
    to be attended by city official or city employee; and
   -Announcements involving imminent public health and safety threats to the city. 

3.CHANGES TO POSTED AGENDA

1. A.Items to be continued or withdrawn.

2. B.Items to be withdrawn from the Consent Agenda for separate discussion by the City Council, staff, or members of the public in attendance.

4.CITIZENS APPEARANCES

Each person in attendance who desires to speak to the City Council on an item NOT posted on the agenda, shall speak during this section. 

A speaker card must be filled out and turned in to the City Secretary prior to addressing the City Council. Each speaker will be allowed three (3) minutes.

Please note that City Council may only take action on items posted on the agenda. The Texas Open Meetings Act prohibits the City Council from deliberating or taking action on an item not listed on the agenda. City Council may, however, receive your comments on the unlisted item, ask clarifying questions, respond with facts, and explain policy.

Each person in attendance who desires to speak to the City Council on an item posted on the agenda, shall speak when the item is called forward for consideration.

5.CONSENT AGENDA

All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of the items. Approval of the consent agenda authorizes the City Manager to implement each item in accordance with staff recommendations.

1. A.Consider approval of the minutes from the October 7, 2024 regular council meeting. (Staff Contact: Amanda Campos, City Secretary)

• Exhibit 1 - Department Memo 10.21.pdf (0.05 MB)
• Exhibit 2 - Draft Minutes 2024-10-07.pdf (0.08 MB)

2. B.Consider approval of a minute order ratifying the 4A Economic Development Corporation Board’s actions taken on the approval of an Amendment to the Performance Agreement 4A100223C&CBurleson between the Burleson 4A Economic Development Corporation and C&C Burleson, LLC. for a development located at 425 SW Wilshire Blvd in Burleson, Texas. (Staff Contact: Alex Philips, Economic Development Director)

• Exhibit 1 - Department Memo CC.pdf (0.06 MB)
• Exhibit 2 - Staff Presentation.pdf (11.19 MB)
• Exhibit 3 - Amendment to Performance Agreement.pdf (1.04 MB)

3. C.Consider approval of a minute order ratifying the 4A Economic Development Corporation Board’s actions for authorization to spend $68,640 for schematic design for a community park and associated development with Land Design. (Staff Contact: Jen Basham, Director of Parks and Recreation)

• Exhibit 1-Department Memo-Land Design4A Rat.pdf (0.06 MB)
• Exhibit 2-Staff Presentation-Land Design.pdf (8.30 MB)
• Exhibit 3 - Contract - LandDesign.pdf (0.31 MB)

4. D.Consider approval of a professional services agreement for a schematic design project with Land Design in the amount of $124,800 with a project contingency of $12,480 for a total project of $137,280. (Staff Contact: Jen Basham, Director of Parks and Recreation)

• Exhibit 1-Department Memo-Land Design.pdf (0.06 MB)
• Exhibit 2-Staff Presentation-Land Design CC.pdf (8.29 MB)
• Exhibit 3 - Contract - LandDesign.pdf (0.31 MB)

5. E.Consider approval of a contract to award bid RFP 2024-023 to Sky Elements for the Holiday Drone Show with two optional one-year administrative renewals at the total price of $77,728. (Staff Contact: Jen Basham, Director of Parks and Recreation) 

• Exhibit 1 - Department Memo-Drones.pdf (0.06 MB)
• Exhibit 2-Staff Presentation-Drone Show.pdf (14.40 MB)

6. F.Consider approval of a Sole Source agreement with OCLC, Inc. for cloudLibrary and newsstand annual subscriptions and the purchase of eBooks, eAudiobooks, and other digital media from the cloudLibrary collection in the amount of $56,448.60. (Staff Contact: Sara Miller, Deputy Director-Library)

• Exhibit 1-Department Memo-Library eBooks.pdf (0.06 MB)
• Exhibit 2-Staff Presentation-Library eBooks.pdf (0.11 MB)
• OCT 21 - OCLC Sole Source Agreement.pdf (0.59 MB)
• OCLC 1295 form FY 2025.pdf (0.14 MB)

7. G.Consider approval of a minute order to increase the total amount   of payments under the agreement with Core & Main, L.P. (CSO#   3083-09-2022) for the purchase of water meters in the amount of $215,000. (Staff Contact: Errick Thompson,   Director of Public Works)

• Exhibit 1 - Department Memo Water Meter Purchase Increase.pdf (0.06 MB)
• Exhibit 2 - Presentation - Water Meter Contract Increase.pdf (1.45 MB)

8. H.Consider approval of a minute order appointing Errick Thompson, Director of Public Works, as voting member and Michelle McCullough, City Engineer, as alternate member of the City of Fort Worth’s Wholesale Water and Wastewater Customer Advisory Committee for fiscal year 2025. (Staff Contact:Errick Thompson, Director of Public Works)

• Exhibit 1 - Department Memo - WCAC Appointments FY25.pdf (0.06 MB)
• Exhibit 2 - Presentation - Fort Worth WCAC for FY25.pdf (0.36 MB)
• Exhibit 3 - Appointment Form FY2025.pdf (0.21 MB)

9. I.Consider approval of a minute order authorizing the City Manager to authorize a speed study of West Renfro Street between SW Alsbury Drive and State Highway 174 / Wilshire Boulevard with Westwood Professional Services in the amount of $8,000, in accordance with Council Policy 17, Section II(iii). (Staff Contact: Errick Thompson, Director of Public Works)

• Exhibit 1 - Department Memo - Renfro Speed Study Policy 17 rev.pdf (0.06 MB)
• Exhibit 2 - Presentation Renfro Speed Study rev.pdf (4.59 MB)

10. J.Consider approval of a contract with Tarrant County for Election Services for the November 5, 2024 Special Local Option election. (Staff Contact: Monica Solko, Deputy City Secretary)

• Exhibit 1 - Department Memo Tarrant County Election Services.pdf (0.05 MB)
• Exhibit 2 - Presentation Tarrant County Election Svc Interlocal.pdf (0.47 MB)
• Exhibit 3 - Tarrant Cnty Joint Contract updated.pdf (0.26 MB)
• Exhibit 4 - Tarrant Cnty Vote Center Locations.pdf (0.34 MB)
• Exhibit 5 - Tarrant Cnty Early Voting Polling Locations.pdf (0.23 MB)

11. K.Consider approval of Cooperative Purchase Agreement with Axon Enterprise, Inc. for the purchase of Unmanned Aerial Surveillance (UAS) licenses and a fotokite (tethered drone) through BuyBoard Contract No.718-23 in an amount of $110,213.08 over five years. (Staff Contact: Wes Routson, Support Bureau Lieutenant)

• Exhibit 1-Department Memo - Axon Fotokite Service Agreement .pdf (0.06 MB)
• Exhibit 2--AXON Fotokite Presentation 10-21-2024.pdf (0.82 MB)
• Exhibit 3-Axon Quote - BuyBoard Agreement- 10.21.24.pdf (0.57 MB)

12. L.Consider approval of Cooperative Purchase Agreement with Axon Enterprise, Inc. for the purchase of Body Worn Cameras, In-Car Cameras, Evidence.com licenses, and Tasers through BuyBoard Contract No.743-24 in an amount of $37,014.78 over five years. Additionally, a contingency amount not to exceed $200,000.00 is requested for potential purchases on this contract to support the onboarding of new officers and equipment. The total amount authorized is $237,014.78 over four years. (Staff Contact: Wes Routson, Support Bureau Lieutenant)

• Exhibit 1-Department Memo - Axon Service Agreement Amendment.pdf (0.06 MB)
• Exhibit 2--AXON Master Service Agreement Presentation 10-21-2024.pdf (0.24 MB)
• Exhibit 3-Axon Quote - BuyBoard Agreement.pdf (0.55 MB)

13. M.Consider approval of a cooperative purchase agreement for the purchase of computers, monitors, and peripheral equipment from Dell Marketing LP through a cooperative purchase agreement with OMNIA Partners (01-143) in the amount of $184,000. (Staff Contact: James Grommersch, Chief Technology Officer)

• Exhibit 1 - Department Memo Dell.pdf (0.06 MB)
• Exhibit 2 - Presentation Dell.pdf (1.27 MB)
• Exhibit 3 - Dell Agreement.pdf (0.51 MB)

14. N.Consider approval of a contract with CDW Government LLC for the purchase of wireless access points, security cameras, monitors, and peripherals equipment utilizing an Omnia Partners contract in the amount of $118,000. (Staff Contact: James Grommersch, Chief Technology Officer)

• Exhibit 1 - Department Memo CDWG.pdf (0.06 MB)
• Exhibit 2 - Presentation CDWG.pdf (1.73 MB)
• Exhibit 3 - CDWG - OMNIA.pdf (0.37 MB)

15. O.Consider approval of a contract with CDW Government LLC for the purchase of wireless access points, security cameras, monitors, and peripherals equipment utilizing a TIPS contract in the amount of $118,000. (Staff Contact: James Grommersch, Chief Technology Officer)

• Exhibit 1 - Department Memo CDWG TIPS.pdf (0.06 MB)
• Exhibit 2 - Presentation CDWG.pdf (1.73 MB)
• Exhibit 3 - CDWG - TIPS.pdf (0.37 MB)

16. P.Consider approval of a contract with CDW Government LLC for the purchase of wireless access points, security cameras, monitors, and peripherals equipment utilizing a Sourcewell contract in the amount of $118,000. (Staff Contact: James Grommersch, Chief Technology Officer)

• Exhibit 1 - Department Memo CDWG Sourcewell.pdf (0.06 MB)
• Exhibit 2 - Presentation CDWG.pdf (1.73 MB)
• Exhibit 3 - CDWG - SOURCEWELL.pdf (0.37 MB)

17. Q.Consider approval of a contract with CDW Government LLC for the purchase of wireless access points, security cameras, monitors, and peripherals equipment utilizing a DIR contract in the amount of $118,000. (Staff Contact: James Grommersch, Chief Technology Officer)

• Exhibit 1 - Department Memo CDWG DIR.pdf (0.06 MB)
• Exhibit 2 - Presentation CDWG.pdf (1.73 MB)
• Exhibit 3 - CDWG - DIR.pdf (0.37 MB)

18. R.ETJ Release Petition for 1805 CR 706 (Case 24-280): Consider denial of a petition for release from the City of Burleson extraterritorial jurisdiction (ETJ) for approximately 35.087  acres of land addressed as 1805 CR 706. (Staff Contact: Tony McIlwain, Development Services Director) (No Planning and Zoning Commission action was required for this item)

• Exhibit 1 - Department Memo (Case 24-280).pdf (0.05 MB)
• Exhibit 2 - Location Map (Case 24-280).pdf (2.93 MB)
• Exhibit 3 - Petition (Case 24-280).pdf (3.51 MB)

6.DEVELOPMENT APPLICATIONS

1. A.10732 CR 1020 (Case 24-195): Hold a public hearing and consider approval of an ordinance for a zoning change request from “A” Agricultural to “SF16” Single-family dwelling district 16 for a proposed subdivision with minimum 16,000 square foot lots. (First & Final Reading) (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval 7 to 1)

• Exhibit 1 - Department Memo (Case 24-195).pdf (0.06 MB)
• Exhibit 2 - Presentation (Case 24-195).pdf (7.98 MB)
• Exhibit 3 - Ordinance (Case 24-195).pdf (0.26 MB)

7.GENERAL

1. A.Consider approval of contract to award the bid ITB 2024-022 to Gratex Utilities Inc. for the waterline and fire hydrant relocation of SH174 Widening project (project #197405) in the amount of $73,715.50 with a 10% contingency of $7,371.55 for a total authorization of $81,087.05. (Staff Contact: Eric Oscarson, Deputy City Manager)

• Exhibit 1 - Department Memo - SH174 widening project WL and Fire Hydrant relocation.pdf (0.05 MB)
• Exhibit 2 - Presentation - Waterline relocation for SH174 widening project.pdf (8.53 MB)
• Exhibit 3 - OCT 21 - Gra-Tex Utilities Contract (Vendor Signed).pdf (6.91 MB)
• Exhibit 4 - OCT 21 - Gra-Tex 1295.pdf (0.27 MB)

2. B.Consider approval of a resolution adopting a Sidewalk Policy for SH174 Widening project (project #197405). (Staff Contact: Eric Oscarson, Deputy City Manager)

• Exhibit 1 - Department Memo - SH174 widening project Sidewalk Policy.pdf (0.05 MB)
• Exhibit 2 - Presentation - Waterline relocation for SH174 widening project.pdf (8.53 MB)
• Exhibit 3 - Resolution - Sidewalk Policy.pdf (1.72 MB)
• Exhibit 4 - City of BurlesonSH174SidewalkPolicyv4.docx.pdf (0.63 MB)

3. C.Consider approval of an amendment to contract CSO#5599-09-2024 with C1S for an interior renovation and pool resurfacing package for the Burleson Recreation Center at the guaranteed max price of $1,364,408. (Staff Contact: Jen Basham, Director of Parks and Recreation)

• Exhibit 1 - Department Memo-GMP 2.pdf (0.06 MB)
• Exhibit 2-Staff Presentation-Brick Renovations.pdf (8.84 MB)
• Exhibit 3 - C1S Proposal.pdf (0.54 MB)
• Exhibit 4-AIA.pdf (0.76 MB)

4. D.Consider approving a contract through Buyboard Cooperative Purchasing agreement with Gametime for a playground at Centennial Park in the amount of $466,026.80 with a project contingency of $13,441.70, for a total of $479,468.50. (Staff Contact: Jen Basham, Director of Parks and Recreation)

• Exhibit 1 - Memo - Centennial_CC_10-21.pdf (0.06 MB)
• Exhibit 2 - Staff Presentation - Centennial.pdf (33.22 MB)
• Exhibit 3 - Playground Proposal.pdf (6.61 MB)
• 2024 Centennial Park Survey - Raw Data.pdf (0.66 MB)
• Exhibit 5 - Gametime Cooperative Agreement.pdf (7.02 MB)
• Exhibit 6 - Gametime Form 1295.pdf (0.11 MB)

5. E.Hold a public hearing and consider approval of an ordinance designating an approximately 30 acre tract of land (the property is generally described as near the northeast corner of the Vantage Dr. and Conveyor Dr. (FM 917) intersection located in Highpoint Business Park, City of Burleson, Johnson County, Texas) as “Tax Abatement Reinvestment Zone Number 009, City of Burleson” under Chapter 312 of the Texas Tax Code. (First Reading) (Staff Contact: Alex Philips, Director of Economic Development)

• Exhibit 1 - Department Memo.pdf (0.06 MB)
• Exhibit 2 - Staff Presentation.pdf (11.80 MB)
• Exhibit 3 - Ordinance - Tax Abatement Reinvestment Zone No 9.pdf (0.18 MB)
• Exhibit 4 - Land Survey.pdf (2.29 MB)

8.REPORTS AND PRESENTATIONS

1. A.Receive a report, hold a discussion and provide staff feedback on a proposed egret abatement program. (Staff Contact: DeAnna Phillips, Director of Community Services)

• Exhibit 2 - Presentation.pdf (6.82 MB)

2. B.Receive a report, hold a discussion and provide staff feedback regarding the parks and recreation accreditation process (Staff Contact: Jen Basham, Director of Parks and Recreation).

• Exhibit 1-Department Memo-CAPRA.pdf (0.06 MB)
• Exhibit 2-Staff Presentation-CAPRA (1).pdf (7.46 MB)

9.LEGISLATIVE - REPORTS AND RELATED ACTION ITEMS

This is a standing item on the agenda of every regular meeting of the City Council that allows the City Council to receive reports, hold discussions, and give staff direction regarding any legislative matters pertaining to the 89th Texas legislative session. Additional action items may be specifically listed below when required.

10.CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS

11.RECESS INTO EXECUTIVE SESSION

In accordance with Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session in the City Council Workroom in City Hall to conduct a closed meeting to discuss any item listed on this Agenda. The City Council may reconvene into open session and take action on posted items.

1. Pending or contemplated litigation or to seek the advice of the City Attorney pursuant to Section 551.071, Texas Government Code
2. Discussion regarding possible purchase, exchange, lease, or value of real property pursuant to Section 551.072, Texas Government Code

-Discuss and receive direction on certain parcels of real property for the expansion of the intersection of Alsbury Boulevard and SW Hulen St and the expansion of County Road 1020 generally near such intersection in Johnson County, Texas where deliberation in open session would have a detrimental effect on the position of negotiations with third parties.

3. Deliberation regarding commercial or financial information received from or the offer of a financial or other incentive made to a business prospect seeking to locate, stay or expand in or near the territory of the City and with which the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code

12.ADJOURN

CERTIFICATE

I hereby certify that the above agenda was posted on this the 16th of October 2024, by 5:00 p.m., on the official bulletin board at the Burleson City Hall, 141 W. Renfro, Burleson, Texas.