City Council Regular Meeting 08/05/2024 05:30 PM City Hall Council Chambers, 141 W. Renfro

1.CALL TO ORDER

Invocation

Pledge of Allegiance to the US Flag

Texas Pledge:
Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God; one and indivisible

2.PUBLIC PRESENTATIONS

1. A.Proclamations

   -A Proclamation recognizing special needs and disabilities with a "Friendly Fest Carnival Dance Event" on August 16, 2024 in the City of Burleson. (Recipient: Jen Basham, Director of Parks and Recreation)

2. B.Presentations

3. C.Community Interest Items
   This is a standing item on the agenda of every regular meeting of the City Council. An “item of community interest” includes the following:

   -Expression of thanks, congratulations, or condolence;
   -Information regarding holiday schedules;
   -Honorary recognitions of city officials, employees, or other citizens;
   -Reminders about upcoming events sponsored by the city or other entity that is scheduled
    to be attended by city official or city employee; and
   -Announcements involving imminent public health and safety threats to the city. 

3.CHANGES TO POSTED AGENDA

1. A.Items to be continued or withdrawn.

2. B.Items to be withdrawn from the Consent Agenda for separate discussion by the City Council, staff, or members of the public in attendance. Items to be added to the Consent Agenda require an official vote by the City Council.

4.CITIZENS APPEARANCES

Each person in attendance who desires to speak to the City Council on an item NOT posted on the agenda, shall speak during this section. 

A speaker card must be filled out and turned in to the City Secretary prior to addressing the City Council. Each speaker will be allowed three (3) minutes.

Please note that City Council may only take action on items posted on the agenda. The Texas Open Meetings Act prohibits the City Council from deliberating or taking action on an item not listed on the agenda. City Council may, however, receive your comments on the unlisted item, ask clarifying questions, respond with facts, and explain policy.

Each person in attendance who desires to speak to the City Council on an item posted on the agenda, shall speak when the item is called forward for consideration.

5.CONSENT AGENDA

All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of the items. Approval of the consent agenda authorizes the City Manager to implement each item in accordance with staff recommendations.

1. A.Consider approval of the minutes from the July 22, 2024 regular council meeting. (Staff Contact: Amanda Campos, City Secretary)

• Exhibit 1 - Department Memo 08.05.pdf (0.05 MB)
• Exhibit 2 - Draft Minutes 2024-07-22.pdf (0.09 MB)

2. B.Consider approval of a resolution authorizing the adoption of the Johnson County Hazard Mitigation Plan. (Staff Contact: Joe Laster, Emergency Operations Manager) 

• Exhibit 1- Department Memo.pdf (0.05 MB)
• Exhibit 2-OEM HMP Presentation.pdf (0.62 MB)
• Exhibit 3- HMP.pdf (22.42 MB)
• Exhibit 4- Resolution.pdf (0.03 MB)

3. C.Consider approval of a professional services agreement with Kimley-Horn and Associates in the amount of $21,000.00 to evaluate pedestrian safety and off-street parking as requested by Mayor Pro Tem, Dan McClendon. (Staff Contact: Michelle McCullough, Deputy Director of Development Services/City Engineer)

• Exhibit 1 - Department Memo.pdf (0.08 MB)
• Exhibit 2 - Presentation (KH PSA).pdf (2.63 MB)
• Exhibit 3 - Dobson Safety PSA (KH) - Vendor Signed.pdf (0.32 MB)
• Exhibit 4 - Form 1295.pdf (0.10 MB)

4. D.Consider approval of a Resolution authorizing street closures and in-kind sponsorship of $1,897.74 for costs associated with police and public works staff for the Burleson High School Homecoming Parade. (Staff Contact: Joni Van Noy, Economic Development Coordinator)

• Exhibit 1- Department Memo.pdf (0.41 MB)
• Exhibit 2- Staff Presentation.pdf (0.72 MB)
• Exhibit 3 - Resolution BHS Homecoming Parade.pdf (0.38 MB)

5. E.Consider approval of a Resolution ratifying appointment to the Boren Property Advisory Council, Historical Advisory Committee, and Art Advisory Committee. (Staff Contact: Amanda Campos, City Secretary)

• Exhibit 1 - Department Memo.pdf (0.05 MB)
• Exhibit 2 - Presentation.pdf (0.18 MB)
• Exhibit 3 - Resolution.pdf (0.01 MB)

6. F.Consider approval of a professional services agreement with CMJ Engineering in the amount of $277,294.50 for testing services related to the Burleson West Lift Station, Force Main, and Gravity Sewer project. (Staff Contact: Michelle McCullough, Deputy Director of Development Services/City Engineer)

• Exhibit 1 - Department Memo.pdf (0.08 MB)
• Exhibit 2 - Presentation PSA BWLS Testing.pdf (3.06 MB)
• Exhibit 3 - CMJ Engineering - BWLS Testing.pdf (1.14 MB)
• Exhibit 4 - Form 1295.pdf (0.33 MB)

7. G.Consider approval of a cooperative purchase customer agreement for concrete repair services from Reliable Paving, Inc., through an Inter-local Purchasing Agreement with Tarrant County (Contract #2022-031), in the amount of $175,000. (Staff Contact: Justin Scharnhorst, Deputy Director of Public Works)

• Exhibit 1 - Department Memo Reliable Paving.pdf (0.06 MB)
• Exhibit 2 - Staff Presentation.pdf (0.31 MB)
• Exhibit 3 - Contract.pdf (1.29 MB)
• Exhibit 4 - 1295 Form.pdf (0.65 MB)
• Exhibit 5 - Tarrant County Commissioner's Court Packet.pdf (2.93 MB)

6.GENERAL

1. A.Consider approval of a contract with Johnson County for Election Services for the  November 5, 2024 Special Local Option election. (Staff Contact: Amanda Campos,  City Secretary)

• Exhibit 1 - Department Memo Johnson County Election Services.pdf (0.06 MB)
• Exhibit 2 - Presentation Johnson County Election Svc Interlocal.pdf (0.47 MB)
• Exhibit 3 - 2024 CONTRACT ELEC. AGREEMENT City of Burleson-11-8-22.pdf (0.12 MB)
• Exhibit 4 - Early Voting Polling location.pdf (0.11 MB)
• Exhibit 4 - Polling locations.pdf (0.02 MB)
• Exhibt 5 -City of Burleson Quote.pdf (0.07 MB)

2. B.Consider approval of an amendment to the contract CSO#1559-10-2020 with Paymentus to pass on credit card fees to customers effective Fiscal Year 2024-25 and authorize spending for ACH/e-Check Services in the amount of $25,000 until the end of the contract term. (Staff Contact: Richard Abernethy, Director of Administrative Services)

• Exhibit 1 - Department Memo - Paymentus.pdf (0.06 MB)
• Exhibit 2 - Presentation_Credit Card Amendments.pdf (0.10 MB)
• Exhibit 3 - Paymentus Contract.pdf (1.58 MB)

3. C.Consider approval of an amendment to the contract with Tyler Technologies to pass on credit card fees to customers effective Fiscal Year 2024-25. (Staff Contact: Richard Abernethy, Director of Administrative Services)

• Exhibit 1 - Department Memo - Tyler.pdf (0.06 MB)
• Exhibit 2 - Presentation_Credit Card Amendments.pdf (0.10 MB)

4. D.Hold a public hearing and consider approval of an ordinance approving the 2024-25 annual Service and Assessment Plan (SAP) update for the Parks at Panchasarp Farms Public Improvement District No. JC-1; making a finding of special benefit to the property in phase #3 of the district; levying special assessments against the property within phase #3 of the district and establishing a lien on the property; providing for payment of the assessments in accordance with Chapter 372, Texas Local Government Code, as amended; providing for the method of assessment and the payment of assessments; providing for penalties and interest on delinquent assessments; providing for severability; and providing an effective date. (First Reading) (Staff Contact: Tony McIlwain, Development Services Director)

• Exhibit 1- Department Memo08052024.pdf (0.08 MB)
• Exhibit 2 PF Public Hearing SAP and Ph3.pdf (0.40 MB)
• Exhibit 3 Ordinance and Agreements.pdf (31.78 MB)
• Exhibit 4 Panchasarp PID Phase #3 Landowner Agreement [DEVELOPER].pdf (0.04 MB)
• Exhibit 5 Panchasarp PID Phase #3 Landowner Agreement [BLOOMFIELD].pdf (0.04 MB)
• Exhibit 6 Panchasarp PID Phase #3 Landowner Agreement [JOHN HOUSTON].pdf (0.04 MB)

7.REPORTS AND PRESENTATIONS

1. A.Receive a report, hold a discussion, provide staff direction on the FY 2024-2025 (tax year 2024) property tax rates, and provide any additional information from the City Council regarding the annual budget for FY 2024-2025. (Staff Contact: Harlan Jefferson, Deputy City Manager)

• Exhibit 1 - PROPERTY TAX RATE REPORT August 5, 2024.pdf (0.06 MB)
• Exhibit 2 - Property Tax Rate Presentation 8.5.2024 (1).pdf (0.50 MB)
• Exhibit 3 - PROPERTY TAX RATE REPORT August 5, 2024.pdf (0.28 MB)

8.CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS

9.RECESS INTO EXECUTIVE SESSION

In accordance with Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session in the City Council Workroom in City Hall to conduct a closed meeting to discuss any item listed on this Agenda. The City Council may reconvene into open session and take action on posted items.

1. Pending or contemplated litigation or to seek the advice of the City Attorney pursuant to Section 551.071, Texas Government Code

-Receive a report and hold a discussion regarding the sale or transfer of property by municipalities

2. Discussion regarding possible purchase, exchange, lease, or value of real property pursuant to Section 551.072, Texas Government Code

-Discuss and receive direction on real property commonly known as 130 E Renfro Street, Burleson, Johnson County, Texas

-Discuss and receive direction on an approximately ninety-acre tract of real property commonly known as 295 E Hidden Creek Pkwy and 555 E Hidden Creek Pkwy, Burleson, Johnson County, Texas   

-Discuss and receive direction on real property commonly known as 2140 SW Hulen Street, Burleson, Johnson County, Texas

-Discuss and receive direction on real property commonly known as 2270 SW Hulen Street, Burleson, Johnson County, Texas

-Discuss and receive direction on real property commonly known as 1303 SW Alsbury Blvd, Burleson, Johnson County, Texas

3. Personnel matters pursuant to Section 551.074, Texas Government Code

-Receive a report and hold a discussion regarding the evaluation and duties of the city manager

4. Deliberation regarding commercial or financial information received from or the offer of a financial or other incentive made to a business prospect seeking to locate, stay or expand in or near the territory of the City and with which the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code

-Project ABC

-Project Bearclaw

-Project Gorilla

10.ADJOURNMENT

CERTIFICATE

I hereby certify that the above agenda was posted on this the 31st of July 2024, by 6:00 p.m., on the official bulletin board at the Burleson City Hall, 141 W. Renfro, Burleson, Texas.