City Council Regular Meeting 07/22/2024 05:30 PM City Hall Council Chambers, 141 W. Renfro

1.CALL TO ORDER

Invocation - Frank Pace, Wings of Hope

Pledge of Allegiance to the US Flag

Texas Pledge:
Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God; one and indivisible

2.PUBLIC PRESENTATIONS

1. A.Proclamations

   -Proclamation recognizing July 2024 as Parks & Recreation Month. (Recipient: Jen Basham, Parks & Recreation Director)

2. B.Presentations

   - Receive a report to recognize the selected Employee of the Quarter for the 2nd quarter of 2024. (Staff Contact: Cheryl Marthiljohni, Director of Human Resources)

   - Adoptable Shelter Pet (Staff Contact: DeAnna Phillips, Director of Community Services)

   - Receive a report to recognize the communications team for state-wide awards.  (Staff Presenter: DeAnna Phillips, Director of Community Services)

3. C.Community Interest Items
   This is a standing item on the agenda of every regular meeting of the City Council. An “item of community interest” includes the following:

   -Expression of thanks, congratulations, or condolence;
   -Information regarding holiday schedules;
   -Honorary recognitions of city officials, employees, or other citizens;
   -Reminders about upcoming events sponsored by the city or other entity that is scheduled
    to be attended by city official or city employee; and
   -Announcements involving imminent public health and safety threats to the city. 

3.CHANGES TO POSTED AGENDA

1. A.Items to be continued or withdrawn.

2. B.Items to be withdrawn from the Consent Agenda for separate discussion by the City Council, staff, or members of the public in attendance. Items to be added to the Consent Agenda require an official vote by the City Council.

4.CITIZENS APPEARANCES

Each person in attendance who desires to speak to the City Council on an item NOT posted on the agenda, shall speak during this section. 

A speaker card must be filled out and turned in to the City Secretary prior to addressing the City Council. Each speaker will be allowed three (3) minutes.

Please note that City Council may only take action on items posted on the agenda. The Texas Open Meetings Act prohibits the City Council from deliberating or taking action on an item not listed on the agenda. City Council may, however, receive your comments on the unlisted item, ask clarifying questions, respond with facts, and explain policy.

Each person in attendance who desires to speak to the City Council on an item posted on the agenda, shall speak when the item is called forward for consideration.

5.CONSENT AGENDA

All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of the items. Approval of the consent agenda authorizes the City Manager to implement each item in accordance with staff recommendations.

1. A.Consider approval of the minutes from the June 17, 2024 regular council meeting. (Staff Contact: Amanda Campos, City Secretary)

2. B.Consider approval of a community facilities contract with Yourang, LLC for City cash reimbursement for the modification of pedestrian street lights in the amount of $12,950.44 and authorize the City Manager to execute the contract on behalf of the City. (Staff Contact: Tony Mcilwain, Development Services Director)

3. C.Consider approval of a minute order ratifying the 4A Economic Development Corporation Board's action approving speaking contracts for the 2025 Project U Leadership Conference. (Staff Contact: Alex Philips, Director of Economic Development)

4. D.Consider approval of a Cooperative Purchase Customer Agreement for replacement parts for traffic signal systems from Iteris, Inc., through BuyBoard Cooperative Purchasing (Contract #695-23), for two years in the amount of $400,000. (Staff Contact: Errick Thompson, Director of Public  Works)

6.DEVELOPMENT APPLICATIONS

1. A.3162 S Burleson Blvd (Case 24-129): Hold a public hearing and consider approval of an ordinance for a zoning change request from “C” Commercial and “A” Agricultural to “PD”, Planned Development for industrial development utilizing Appendix C, Article VII; Business Park Design Standards. (First & Final Reading) (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval unanimously)

7.GENERAL

1. A.Consider approval of a resolution authorizing the ratification of expenditures for credit card processing payments with Paymentus Corporation in the amount of $248,050 and authorizing to spend $121,000 in order to complete this fiscal year’s financial obligation.(Staff Contact: Richard Abernethy, Director of Administrative Services)

2. B.Consider approval of a professional services agreement with Designing Local Ltd. for the creation of a Public Art Master Plan in the amount of $75,000. (Staff Contact: Jen Basham, Director of Parks and Recreation)

3. C.Consider approval of a contract with Dobbs Tennis Courts LLC, on a cooperative agreement for two Pickleball court install in the amount of $88,914. (Staff Contact: Jen Basham, Parks and Recreation Director)

4. D.Consider approval of a BuyBoard cooperative purchasing agreement (679-22) with PlayWell for installation and replacement of playground equipment for Meadowcrest Park in the amount of $293,853.89. (Staff Contact: Jen Basham, Parks and Recreation Director)

5. E.Consider approval of the traffic signal maintenance and operations provisions and authorize the city manager to execute the agreement with TxDOT. (Staff Contact: Eric Oscarson, Deputy City Manager)

6. F.Consider approval of a BuyBoard cooperative purchasing agreement with Iteris, Inc for procurement and construction of a portion of the Intelligent Transportation System project in the amount of $1,744,183.80 with project contingency of $87,209.19 for a total amount of $1,831,392.99. (Staff Contact: Eric Oscarson, Deputy City Manager)

7. G.Consider approval of a BuyBoard cooperative purchasing agreement with Paradigm Traffic Systems, Inc for procurement and construction of a portion of the Intelligent Transportation System project in the amount of $334,200 with project contingency of $16,710 for a total amount of $350,910. (Staff Contact: Eric Oscarson, Deputy City Manager)

8. H.Consider approval of a professional services agreement with LJA Engineering, Inc for website design for the Intelligent Transportation System project in the amount of $150,000. (Staff Contact: Eric Oscarson, Deputy City Manager)

9. I.Consider approval of a DIR cooperative purchasing agreement with Solid Border, Inc. for information technology related equipment and software for a portion of the Intelligent Transportation System project in the amount of $488,670.64. (Staff Contact: Eric Oscarson, Deputy City Manager)

10. J.Consider approval of a DIR cooperative purchasing agreement (DIR-CPO-4547) with CDW-G for information technology hardware and software for a portion of the Intelligent Transportation System project in the amount of $118,831.50. (Staff Contact: Eric Oscarson, Deputy City Manager)

11. K.Consider approval of a DIR   cooperative purchasing agreement (DIR-CPO-4167) with CDW-G for information   technology hardware and software for a portion of the Intelligent   Transportation System project in the amount of $93,259.76. (Staff Contact: Eric Oscarson, Deputy   City Manager)

12. L.Consider approval of a DIR cooperative purchasing agreement with GTS Technology Solutions for information technology hardware and software for a portion of the Intelligent Transportation System project in the amount of $198,261.64. (Staff Contact: Eric Oscarson, Deputy City Manager)

13. M.Consider approval of a resolution awarding FY 2025 Hotel Occupancy Tax funds for tourism activities (Staff Presenter: Alex Philips, Economic Development Director)

14. N.Consider approval of a resolution determining the costs of certain public park improvements to be  financed by the Parks at Panchasarp Farms Public Improvement District JC-1; accepting a  preliminary Service and Assessment Plan, including proposed assessment rolls; directing the  filing of the proposed assessment rolls with the City Secretary to make available for public  inspection; calling a public hearing on August 5, 2024, to consider an ordinance levying  assessments on property within the district; directing city staff to publish and mail notice of said  public hearing; and resolving other matters incident and related thereto. (Staff Contact:  Tony D.  McIlwain, Development Services Director)

8.REPORTS AND PRESENTATIONS

1. A.Receive a report, hold a discussion and provide staff direction regarding Low Water Crossings.(Staff Contact: Michelle McCullough, Deputy Director of Development Services/City Engineer)

2. B.Receive a report, hold a discussion, and provide staff direction on the FY 2024-2025 budget supplemental requests, proposed rates or fee adjustments, five-year fund forecast, and receive additional direction from City Council regarding the annual budget for fiscal year 2024-2025. (Staff Contact: Tommy Ludwig, City Manager, and Harlan Jefferson, Deputy City Manager)

3. C.Receive a report, hold a discussion, and provide staff direction regarding the proposed FY 2024-2025 Capital Improvement Program (CIP). (Staff Contact: Eric Oscarson, Deputy City Manager)

4. D.Receive a report, hold a discussion, and give staff direction regarding FY 2024-2025 compensation, employee policy updates, and employee benefits. (Staff Contact: Cheryl Marthiljohni, Director of Human Resources)

5. E.Receive a report, hold a discussion and provide staff direction regarding Burleson Fire/EMS delivery of ambulance transportation services. (Staff Contact: Casey Davis, Fire Chief)

9.CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS

10.RECESS INTO EXECUTIVE SESSION

In accordance with Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session in the City Council Workroom in City Hall to conduct a closed meeting to discuss any item listed on this Agenda. The City Council may reconvene into open session and take action on posted items.

1. Pending or contemplated litigation or to seek the advice of the City Attorney pursuant to Section 551.071, Texas Government Code

-Receive a report and hold a discussion regarding Quincey Word v. City of Burleson, Cause No. DC-C202400429, 18^th District Cout, Johnson County, Texas

-Receive a report and hold a discussion regarding Subchapters D and E of Chapter 42 of the Local Government Code and existing development agreements

-Receive a report and hold a discussion regarding the structure(s) located at or near real property commonly known as 365 S Dobson in Burleson, Johnson County, Texas

-Receive a report and hold a discussion regarding Chapter 54 of the Water Code

-Receive a report and hold a discussion regarding Article V (Public Events) of Chapter 70 (Streets, Sidewalks and Other Public Places) of the City of Burleson Code of Ordinances

2. Discussion regarding possible purchase, exchange, lease, or value of real property pursuant to Section 551.072, Texas Government Code

-Receive a report and hold a discussion on certain parcels of real property in Johnson County, Texas for economic development purposes where deliberation in open session would have a detrimental effect on the position of negotiations with third parties

3. Deliberation regarding commercial or financial information received from or the offer of a financial or other incentive made to a business prospect seeking to locate, stay or expand in or near the territory of the City and with which the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code

-Project Dough

-Craftmasters Real Estate, LLC

11.ADJOURNMENT

CERTIFICATE

I hereby certify that the above agenda was posted on this the 17th of July 2024, by 5:45 p.m., on the official bulletin board at the Burleson City Hall, 141 W. Renfro, Burleson, Texas.