Regular Meeting of the Buchanan City Commission Monday, April 11, 2022 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Pledge of Allegiance

III.Roll Call

IV.Approve Agenda

V.Recognition

1. A.Clyde Weaver Recognition

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

1. A.Consider approving Regular Meeting Minutes for March 28, 2022.

• Mins march 28.pdf (2.60 MB)

2. B.Consider Approving Expenditures for April 11, 2022, in the amount of $249,730.41

• Invoice Register 4-11-22.pdf (0.08 MB)
• GL Distribution Report - 4-11-22.pdf (0.05 MB)
• Fund Breakdown.pdf (0.06 MB)

3. C.Consider Approving Road Closure for Memorial Day Parade on May 30th organized by American Legion Post 51. 

• Road.pdf (0.43 MB)

VIII.Scheduled Matters from the Floor (if any)

IX.Reports by: Departments, Committees, Boards

1. A.Clerk Report- Kalla Langston

   Consider putting the Dial-a-Ride local proposal on the August 2, 2022, primary ballot or the November 8, 2022, general ballot. 

2. B.Public Services Director Report- Mike Baker 

   1. Update Regarding Demolitions

   2. Update Regarding New DPW Bldg Construction

   3. Consider Repair of the 2009 Ford F250 Super Duty 3/4 Ton Pickup

• Estimate #350.pdf (0.12 MB)

3. C.Community Development Director Report

   1. Resolutions of Support for Federal Appropriations Grant Opportunities

        a.  Resolution of Support for DPW Bldg Construction- Sen. Gary Peters

        b.  Resolution of Support for Riverfront Boardwalk and Boat Launch Improvements- Sen. Debbie Stabenow

        c.  Resolution of Support for McCoy's Creek Trail Extension #5 to go up Walton towards Connecting to Niles Trails- Rep. Fred Upton

   2. Update on Submissions of Grants to U.S. Fish & Wildlife, as well as to the MDNR

   3. Update on Other Grants Currently Being Written

X.Unfinished Business

1. A.Reconsideration of Ordinance 2022.03/430- IMPC Adoption Ordinance, Property Maintenance Code. 

• IPMC Adoption Ordinance (002).pdf (0.13 MB)

2. B.1st reading of Ordinance 2022.03/431- Open Burning Ordiance

• Open Burning Ordinance.pdf (0.09 MB)

3. C.First reading of Ordinance 2022.03/432- Revised Parking Ordinance

• 03-21-2021 Draft Revised Parking Ordinance.pdf (0.10 MB)
• Parking Info.pdf (0.17 MB)

XI.New Business

1. A.Consider Resolution 2022.04/430- Resolution to negotiate the summer school tax collection fee

• Resolution 430.pdf (1.77 MB)

2. B.Consider approving Portable Toliet Bid for either Pride the Portable Toilet Company at $7420.00 or LRS recycles at $9,600.00

• toliet.pdf (0.31 MB)

3. C.Consider approving the bid from Bakertilly for a water/sewer rate study at $9,000 per fund.

• Baker tilly bid.pdf (0.18 MB)

4. D.Consider appointments/Change of Memberships to ZBA

5. E.Closed Session-

   1. Consider Entering Closed Session pursuant to MCL 15.268 Sec.8(1)(d) and (h) to consider the purchase or lease of real property as well as to consider matters subject to attorney-client privilege.

   2. Consider Re-Entering Open Session

   3. Consider Action based on Closed Session Discussion

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

1. A.City Manager Comments

2. B.Commissioner Comments

3. C.Mayor Comments

XV.Adjourn