Regular Meeting of the Buchanan City Commission Monday, July 25, 2022 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Pledge of Allegiance

III.Roll Call

IV.Approve Agenda

V.Open of Public Hearing for Special Assessment District for Emergency Medical Services through Southwestern Michigan Community Ambulance Service. 

Announcement of the Rules of the Hearing

1. This is a public hearing designed to hear and consider any objections to the proposed special assessment, the district, and all other matters relating to the Special Assessment District for Emergency Medical Services through Southwestern Michigan Community Ambulance Service. 

2. All persons wishing to comment shall be given the opportunity to do so.

3. The person addressing the Commission shall stand, state their name, and direct their
comments directly to the Commission.

4. In the event a large number of people wish to comment, the Mayor may announce that
each person speaking shall limit their comments to three (3) minutes.

5. Each person shall have an opportunity to speak before anyone is allowed to speak a second
time.

6. The Mayor may, at their discretion, terminate comments which are unreasonably
lengthy or unrelated to the subject of the public hearing.

7. When the Mayor observes that there are no further public comments, he/she shall close
that portion of the hearing.

VI.Close of Public Hearing for Special Assessment District for Emergency Medical Services through Southwestern Michigan Community Ambulance Service. 

VII.Public Comment - Agenda Items Only (3-minute limit)

VIII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

  1. A.Minutes-  Consider approving minutes from July 11, 2022, Regular Meeting.

  2. B.Closed Session Minutes-  Consider approving closed session minutes from July 11, 2022.

  3. C.Consider approving expenditures for July 25, 2022, in the amount of $490,156.41

  4. D.City Credit Card for New Treasurer-  Consider approving a City credit card for Treasurer Deborah Perez with a $5,000.00 limit (to replace the prior City credit card issued to former Treasurer).

IX.Scheduled Matters from the Floor (if any)

  1. A.Consider Resolution No. 2022.07/424-  A resolution to create a special assessment district for emergency medical services through Southwestern Michigan Community Ambulance Service. Determination to make public improvements; approval of plans and estimate of costs; final determination of special assessment district; preparation of special assessment roll. 

X.Reports by: Departments, Committees, Boards

  1. A.Public Safety Report- Director Tim Ganus

    1) Park Opening/Closing Times- Consider approving all City Parks to open at 6 A.M. and close at 10 P.M. 

    2) Buchanan Police Department National Night Out- August 2, 2022, from 6-9 P.M. at McCoy Creek Park 

  2. B.Community Development Report- Director Rich Murphy

    1) Buchanan Downtown Reconstruction Project Public Meeting on August 8th, 2022 starting at 5:00 P.M. - Reminder of opportunity for public input.

    2) Victory Park RFP Approval- Consider approving the Community Development Department to create an RFP to bid out the construction of the Victory Park Pavilion project.

  3. C.Public Services Report- Director Mike Baker

    1) Sinkholes- Discuss concerns regarding sinkholes found on Smith St. over the Mill Race and on Dewey St. next to Lehman's. 

  4. D.BARB Report- Dan Vigansky is asking the Commission to consider appointing him to the BARB.  The BARB has not yet voted on whether they would recommend approval of Mr. Vigansky's application due to a lack of a quorum at the last BARB meeting. 

XI.Unfinished Business

XII.New Business

  1. A.1) Closed Session- Consider entering Closed Session pursuant to MCL 15.268 Sec. 8(1)(h) to discuss matters subject to attorney-client privilege.

    2) Open Session- Consider re-entering Open Session.

    3) Action- Consider action based on Closed Session discussions.

XIII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

  1. A.Purchase of Real Property- Manager Grace will provide an update regarding the City's purchase of real property at 708 Redbud Trail (Baroda Tire Too) for $131,055.85 for demolition and redevelopment of the property in conjunction with the City-owned property at 111 Railroad (Old Feed Mill).

  2. B.Collaboration with Berrien County- Manager Grace will provide an update regarding an opportunity to collaborate with Berrien County regarding the AEP building at 500 Circle Drive.

XIV.Public Comment - Non-Agenda Items Only (3-minute limit)

XV.Executive Comments

  1. A.City Manager Comments

  2. B.Commissioner Comments

  3. C.Mayor Comments

XVI.Adjourn