Regular Meeting of the Buchanan City Commission Monday, May 13, 2024 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

  1. A.Galien-Buchanan Lions Club would like to present a $500.00 donation to the Buchanan Police Department to use towards the purchase of Body Worn Cameras. 

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

  1. A.Minutes-Consider approving minutes from the following meetings:

    1) Special Meeting Work Session on April 11th, 2024.

    2) Regular Meeting on April 22nd, 2024.

VIII.Scheduled Matters from the Floor (if any)

IX.Reports by: Departments, Committees, Boards

  1. A.Community Development Report- Community Development Director, Rich Murphy and Assistant Community Development Director, Ashley Regal.

    1) Consider approving the Request for Proposal (RFP) for a third-party administrator for Community Development Block Grant (CDBG) CHILL Round 2.

    2) Consider approving the Buchanan Home Repair Program and the Buchanan Home Demolition Program.

X.Unfinished Business

  1. A.Ordinance No. 2024.05/438- Consider the second reading and adoption of Ordinance No. 2024.05/438, an ordinance amending the City of Buchanan Zoning Ordinance; ARTICLE VII - R-3 MULTI-FAMILY ZONING DISTRICT; ARTICLE XXI GROUP HOMES AND ADULT FOSTER CARE FACILITIES.

XI.New Business

  1. A.Expenditures - Consider approving the expenditures for May 13th, 2024.

  2. B.Attorney Engagement Proposal- City Manager,Timothy Lynch will present the attorney engagement proposal from Attorney Mowitt S. Drew III of Butzel Long for consideration.

  3. C.Structural Engineering Services Proposal- City Manager, Timothy Lynch will present and request consideration for the Front Street Retaining Wall. 

  4. D.Update on Days Ave & McCoy Creek Culvert- City Manager, Timothy Lynch will provide an update to the Commission and the public regarding Days Avenue and McCoy Creek Culvert.

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

  1. A.MEETING Change & Public Hearings- The City Commission Regular Meeting will be held on Tuesday, May 28th, 2024. Due to the holiday on Monday, May 27th. There will also be two public hearings held at the May 28th meeting, for the proposed budget FY 2024-2025 and a proposed Obsolete Property Rehabilitation (OPRA) Exemption Certificate.

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

  1. A.City Manager Comments

  2. B.Commissioner Comments

  3. C.Mayor Comments

XV.Adjourn