Regular Meeting of the Buchanan City Commission Monday, September 12, 2022 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

  1. A.Expenditures- Consider approving expenditures for September 12, 2022, in the amount of $ 2,191,931.49

    * $1,816,057.82 of the amount above is for tax disbursements to other taxing entities, and $ 223,130 is for a required wastewater bond payment.

  2. B.Minutes- Consider approving the following minutes:

    a. Consider approving minutes from the August 22, 2022, Regular Meeting

    b. Consider approving minutes from the August 22, 2022, Closed Session

    c. Consider approving minutes from the August 25, 2022, Special Meeting. 

  3. C.Halloween Hours-  Consider approving Halloween trick or treat hours for Monday, October 31, 2022 from 6 P.M. to 8 P.M

VIII.Scheduled Matters from the Floor (if any)

IX.Reports by: Departments, Committees, Boards

  1. A.Friends of the McCoy Creek Trail Report- Jerry Flenar 

    a) Consider approval Trek-or-Treat date for Saturday, Oct. 29, 2022

    b) Yearly Review of McCoy Creek Trail 

  2. B.Finance Department Report- Treasurer Deb Perez will give an update on City financials.

  3. C.Public Safety Report- Director Tim Ganus, Chief Harvey Burnett, and Buchanan Community Schools Superintendent Patricia Robinson will present a proposal for a School Resource Officer. 

    School Resource Officer Proposal, with the School District initially sharing 20% of the total annual cost of what it would cost the City to hire a new officer ($70,387.20).  The SRO would serve as the police liaison to the School District and would cover K-12 schools in the Buchanan School District on a rotating basis, providing intervention support and increasing overall school safety.  Upcoming grant opportunities will be pursued to cover ongoing expenses of the role, with a COPS grant opportunity opening up in February, and new State of Michigan funding supposed to be coming available in the near future.

X.Unfinished Business

XI.New Business

  1. A.Automated Clearing House (ACH) Transaction Policy- Consider approving an ACH Policy for the City of Buchanan Finance Department.

  2. B.Introduction and first reading of Ordinance 2022.09/434- Consider approving the first reading of an ordinance regarding Pedestrian Right-Of-Way at Crosswalks 

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

  1. A.a) AEP Building update

    b) River Access Master Plan Update

    c) MEDC Update

    d) Federal EDA Update

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

  1. A.City Manager Comments

  2. B.Commissioner Comments

  3. C.Mayor Comments

XV.Adjourn