Regular Meeting of the Buchanan City Commission Monday, July 10, 2023 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

  1. A.Recognition Award presented to Redbud America's Motocross Track for 50 years of outstanding and dedicated service to our community. 

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

  1. A.Minutes- Consider approving the regular meeting minutes from June 26th, 2023.

  2. B.Expenses- Consider approving the expenditures for July 10, 2023, in the amount of $47,559.88. 

VIII.Scheduled Matters from the Floor (if any)

IX.Reports by: Departments, Committees, Boards

  1. A.DPW Groundbreaking Update- Director of Public Service, Mike Baker 

  2. B.Presentation of Timekeeping Software- Bookkeeper, Courtney Baham

    1) Consider purchasing timekeeping software. 

  3. C.Community Development Department Report- Rich Murphy

    1)Consider Downtown Facade Grant Application for McCoy's Creek Tavern

    2)Consider Facade Grant Application for Lehman's Orchard Brewery Facade Grant.
    3)Consider the approval of the RFP for the Sale of 123 Days Ave. 

    4)Discuss the Reactivation of the Buchanan Brownfield Redevelopment Authority

X.Unfinished Business

XI.New Business

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

  1. A.Thrill On The Hill

    July 14, 12 PM- 10 PM

    July 15, 10 AM- 10 PM (adult only run 11 PM)

    July 16, 10 AM- 8 PM

  2. B.Public Accuracy Test-

    Public Accuracy Test for the electronic equipment that will be used for the August 8, 2023, Special Election has been scheduled for Wednesday, July 26, 2023, at 12:00 PM at City Hall in the Chamber Room located at 302 N Redbud Trail, Buchanan, MI 49107. The public accuracy test is conducted to demonstrate that the computer programming used to tabulate the votes cast at the Election meets the requirements of Michigan Election Law.

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

  1. A.City Manager Comments

  2. B.Commissioner Comments

  3. C.Mayor Comments

XV.Adjourn