Regular Meeting of the Buchanan City Commission Monday, October 14, 2024 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Public Hearing

1. A.Call to Order the Public Hearing

2. B.Roll Call

3. C.Statement of Purpose and Announcement of the Rules of the Hearing

   The City Commission of the City of Buchanan has resolved its intention to proceed to defray its share of the cost of maintaining and operating the Southwestern Michigan Community Ambulance Service (“SMCAS”) by establishing a special assessment district pursuant to Act 368 of 1978. The City Commission will  hear and consider any objections. 

4. D.Close of the Public Hearing

II.Call to Order the Regular Meeting

III.Recognition

IV.Pledge of Allegiance

V.Roll Call

VI.Approve Agenda

VII.Public Comment - Agenda Items Only (3-minute limit)

VIII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

1. A.Minutes

   1) Consider approving the Regular Meeting Minutes from September 23rd, 2024.

   2) Consider approving the Special Meeting Minutes from September 30th, 2024.

IX.Scheduled Matters from the Floor (if any)

1. A.Frank Walsh of Walsh Municipal Services LLC

X.Reports by: Departments, Committees, Boards

1. A.Community Development Report, Director Rich Murphy

   1) Consider Resolution 2024.10/28, a Resolution amending the boundaries of the Buchanan Social District.

   2) Consider approval of the Homeowner Assistance Program Walk Away Policy as a best practice for Buchanan's CDBG Program.

   3) Consider Resolution 2024.10/30- a resolution amending a local government approval authorized by MCL 436.1501 for a New Class C License issued under MCL 436.1521(a)(1)(a)

2. B.Clerk Department Report, City Clerk Kalla Langston

   1) General Election Communication for Absentee, Early, and Election Day Voting.

XI.Unfinished Business

XII.New Business

1. A.Resolution 2024.10/29- Consider Resolution 2024.10/29, special assessment district for emergency medical services through Southwestern Michigan Community Ambulance Service (SMCAS) District 1. Confirmation of special assessment roll.

2. B.Street Sweeper- Consider the purchase of a new street sweeper.

3. C.Expenditures - Consider approving the expenditures for October 14th, 2024, in the amount of $183, 407.70

4. D.Closed Session

   1) Consider entering a Closed Session pursuant to MCL 15.268 Sec. 8 (1)(c) for discussions relating to the negotiation of collective bargaining agreements.

   2) Consider Re-Enter Open Session.

   3)Consider action based on Closed Session discussions. 

XIII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

XIV.Public Comment - Non-Agenda Items Only (3-minute limit)

XV.Executive Comments

1. A.City Manager Comments

2. B.Commissioner Comments

3. C.Mayor Comments

XVI.Adjourn