Regular Meeting of the Buchanan City Commission Monday, July 24, 2023 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

  1. A.Proclamation- National Night Out 2023

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

  1. A.Minutes- Consider approving the minutes from the July 10, 2023 Regular Meeting. 

  2. B.Expenditures-Consider approving the expenditures for July 24, 2023, in the amount of $207,938.83.

VIII.Scheduled Matters from the Floor (if any)

IX.Reports by: Departments, Committees, Boards

  1. A.Community Development Department Report- Rich Murphy 

    1)Redbud Roots Medical Marihuana Processor License renewal 455 Post Rd.

    2)Redbud Roots Adult Use Marihuana Processor License renewal 455 Post Rd. 

    3)Consider Recommendations of the Review Committee for the Ross-Sanders RFP. 

  2. B.MainStreet Manager/ Assistant Community Development Director- Ashley Regal

    1) Consider the Munchie Monday Extension thru August 28, 2023.

    2) Consider the Back to School Bash on August 21, 2023, from 4 PM-7 PM. With the use of the Common space to host inflatables, games, and kid party activities. 

  3. C.Water Department- Operator in Charge, Craig Miller 

    1) Consider Quotes for the Scada System Upgrade. 

    a) Quote 1-Gasvoda & Associates Proposal, Full Project $193,745.00

    b) Quote 2- Gasvoda & Associates Proposal, Partial Project (fix) $62,288.00

    c) Quote 3- Scada, Partial Project (fix) $61,495.00

X.Unfinished Business

XI.New Business

  1. A.Resolution 2023.07/19- Consider resolution 2023.07/19 a resolution authorizing City Manager Benjamin Eldrige and Mayor Sean Denison to sign Contrat No. 23-5298; Control Section STU 11000; CRU 1100; Job No. 206394CON; 206618CON; Location Front St; with the Michigan Department of Transportation. 

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

  1. A.City Manager Comments

  2. B.Commissioner Comments

  3. C.Mayor Comments

XV.Adjourn