Regular Meeting of the Buchanan City Commission Monday, December 08, 2025 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

III.Pledge of Allegiance

IV.Invocation

V.Roll Call

VI.Approve Agenda

VII.Public Comment - Agenda Items Only (3-minute limit)

VIII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

1. A.Minutes: Consider approving the Regular Meeting Minutes from November 24th, 2025.

2. B.2026 Notices: Consider approving the 2026 Meeting Notices and Holiday Closure Notice. 

3. C.DDA Board Appointments: Consider approving the DDA board appointments with the following terms:

   1-year: Haley Jones

   1-year: Libby Hein

   3-year: Michelle Fletcher 

   4-year: Tracy Mast

4. D.Department Head Reports- accept the monthly department head reports. 

5. E.Road Closure- Consider approving the road closure submitted by the Buchanan Area Chamber of Commerce for the Buchanan for the Holidays parade. Front St. to Oak St. from 6:15 PM 7:00 PM

IX.Scheduled Matters from the Floor (if any)

X.Reports by: Departments, Committees, Boards

1. A.Buchanan Tree Friends: Presentation and consideration for the approval of the Urban Forestry Plan.

2. B.Buchanan Police Department: Shop with a Cop update.

XI.Unfinished Business

XII.New Business

1. A.Adult Use Marihuana Retailer Permit- Consider the approval of the Adult Use Marijuana Retail Permit for Mint Seven LLC, dba Mint Cannabis at 221 E. Front St.

2. B.Self-Contained Breathing Apparatus Bid- Consider approving the Self-Contained Breathing Apparatus (SCBA) bid award. 

3. C.Ground Lease Agreement- Consider accepting the ground lease agreement for N/S Dewey St.

4. D.December 22nd City Commission Meeting- Consider canceling the City Commission meeting scheduled for December 22, 2025, and granting City Manager McGhee administrative approval for expenditures.

5. E.Expenditures- Consider approving the expenditures for December 8th, 2025 in the amount of $115,223.40.

XIII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

XIV.Public Comment - Non-Agenda Items Only (3-minute limit)

XV.Executive Comments

1. A.City Manager Comments

2. B.Commissioner Comments

3. C.Mayor Comments

XVI.Adjourn