Regular Meeting of the Buchanan City Commission Monday, September 23, 2024 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Public Hearing

1. A.Call to Order the Public Hearing

2. B.Roll Call

3. C.Opening of Public Hearing

4. D.Statement of Purpose and Announcement of the Rules of the Hearing

   The purpose of the Public Hearing is to hear and consider any objections to the proposed special assessment, the district, and all other matters relating to the Special Assessment District for Emergency Medical Services through Southwestern Michigan Community Ambulance Service.  

5. E.Close of the Public Hearing

II.Call to Order the Regular Meeting

III.Recognition

1. A.A Proclamation for Dysautonomia Awareness Month has been submitted and will be presented to Emma Miller. 

IV.Pledge of Allegiance

V.Roll Call

VI.Approve Agenda

VII.Public Comment - Agenda Items Only (3-minute limit)

VIII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

1. A.Minutes

   1) Consider approving the Special Meeting Minutes from September 6th, 2024.

   2) Consider approving the Regular Meeting Minutes from September 9th, 2024.

   3) Consider approving the Closed Session Minutes from September 9th, 2024.

2. B.Road Closure- Consider approving the road closure submitted by Buchanan Area Chamber of Commerce for the White Saturday Christmas Parade on November 30th from 4:30 PM to 6:00 PM (Front St to Oak St).

IX.Scheduled Matters from the Floor (if any)

1. A.Water Quality Presentation- Presented by Southwest Michigan Planning Commission (SWMPC) Marcy Hamilton.

X.Reports by: Departments, Committees, Boards

1. A.Community Development Department Report- Director Rich Murphy

   1) Consider approval of the 2024 Permit Renewal for Redbud Roots LLC- Adult Use Class C Grow, 448 Post Rd. Buchanan.

   2) Consider approval of the 2024 Permit Renewal for Boone Labs- Adult Use Processor,       107 E. Alexander St. Buchanan.

   3) Consider approval of the 2024 Permit Renewal for Kisa DBA Pinnacle Emporium-Adult Use Retailer       permit renewal, Medical Retailer permit renewal, 221 E. Front St. Buchanan.

XI.Unfinished Business

XII.New Business

1. A.Resolution 2024.09/25- Consider Resolution 2024.09/2, Special Assessment District for Emergency Medical Services through Southwestern Michigan Community Ambulance Service (SMCAS), District 1- Determination to make public improvements; approval of plans and estimate of costs; final determination of special assessment district; preparation of special assessment roll. 

2. B.Water Plant Improvement Proposal- Consider approval of a proposal to perform tasks for chemical feed system improvements at the Water Plant.

3. C.Expenditures - Consider approving the expenditures for September 23rd, 2024, in the amount of $119,873.57.

XIII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

1. A.EGLE Grant Update

XIV.Public Comment - Non-Agenda Items Only (3-minute limit)

XV.Executive Comments

1. A.City Manager Comments

2. B.Commissioner Comments

3. C.Mayor Comments

XVI.Adjourn