Regular Meeting of the Buchanan City Commission Monday, August 22, 2022 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Open of Public Hearing for Filing of Special Assessment Roll for Emergency Medical Services through Southwestern Michigan Community Ambulance Service. 

Announcement of the Rules of the Hearing

1. This is a public hearing designed to hear and consider any objections/favor to proceed to make defray its share of the cost of maintaining and operating the Southwestern Michigan Community Ambulance Services (SMCAS) by establishing a special assessment district pursuant to ACT 368 of 1978. 

2. All persons wishing to comment shall be given the opportunity to do so.

3. The person addressing the Commission shall stand, state their name, and direct their
comments directly to the Commission.

4. In the event a large number of people wish to comment, the Mayor may announce that
each person speaking shall limit their comments to three (3) minutes.

5. Each person shall have an opportunity to speak before anyone is allowed to speak a second
time.

6. The Mayor may, at their discretion, terminate comments which are unreasonably
lengthy or unrelated to the subject of the public hearing.

7. When the Mayor observes that there are no further public comments, he/she shall close
that portion of the hearing.

VII.Close of Public Hearing for Filing of Special Assessment Roll for Emergency Medical Services through Southwestern Michigan Community Ambulance Service. 

VIII.Public Comment - Agenda Items Only (3-minute limit)

IX.Consent Agenda (can be approved all in one motion, for general housekeeping items)

  1. A.Expenditures-  Consider approving the expenditures for August 22, 2022, in the amount of $ 108,774.84

  2. B.Minutes-  Consider the approval of the August 8, 2022, Regular Meeting Minutes 

  3. C.BARB Appointment- Formally appoint Jeanne Harris to the open position on the BARB (Buchanan Area Recreation Board), as recommended by the BARB during their last regular meeting.

X.Scheduled Matters from the Floor (if any)

  1. A.School Resource Officer Proposal- Superintendent Patricia Robinson and other members of the Buchanan Schools Administrative Team will present a proposal for a School Resource Officer, with the School District initially sharing 20% of the total annual cost of what it would cost the City to hire a new officer ($70,387.20).  The SRO would serve as the police liaison to the School District and would cover K-12 schools in the Buchanan School District on a rotating basis, providing intervention support and increasing overall school safety.  Upcoming grant opportunities will be pursued to cover ongoing expenses of the role, with a COPS grant opportunity opening up in February, and new State of Michigan funding supposed to be coming available in the near future.

  2. B.Consider Resolution No.2022.08/429- Confirmation of Special Assessment Roll for Special Assessment District For Emergency Medical Services Through Southwestern Michigan Community Ambulance Service. 

XI.Reports by: Departments, Committees, Boards

  1. A.Public Safety Report- 

    (1) Consider approving the Crossing Guard Agreement & Crossing Guard Hourly Wage Agreement.

XII.Unfinished Business

XIII.New Business

  1. A.Closed Session:

    (1) Enter Closed Session- Consider entering Closed Session to discuss matters subject to attorney client privilege, and the potential lease or purchase of real property, pursuant to MCL 15.268 Section 8(1)(d) & (h).

    (2) Re-Enter Open Session- Consider re-entering Open Session.

    (3) Action- Consider action pursuant to Closed Session discussions.

XIV.Communications (informational only, formal board action is not necessary for these items, unless so desired)

  1. A.Consideration of sponsorship of Van Dyke Revue's 2023 Nicest Place in America Tour.

XV.Public Comment - Non-Agenda Items Only (3-minute limit)

XVI.Executive Comments

  1. A.City Manager Comments

  2. B.Commissioner Comments

  3. C.Mayor Comments

XVII.Adjourn