Regular Meeting of the Buchanan City Commission Monday, October 24, 2022 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

1. A.Minutes- Consider approving the Regular Meeting Minutes from October 10, 2022. 

2. B.Expenditures- Consider Expenditures for October 24th, 2022 in the amount of $152,331.47

3. C.2023 Notice of Meetings & Holiday Schedule- Consider approving the 2023 Notice of Meetings for the City of Buchanan & the 2023 Holiday Schedule.

VIII.Scheduled Matters from the Floor (if any)

1. A.New DPW Bldg Construction 'Project Update'- Representatives from AVB and the Barton Group will provide updated budget estimates related to the New DPW Building Construction Project. This is just an update - no action is requested at this time.

IX.Reports by: Departments, Committees, Boards

1. A.Community Development Report- Rich Murphy

   1) 2022 MML Annual Convention- Director Murphy will present takeaways from the recent MML Annual Convention attended by Murphy and Manager Grace.

X.Unfinished Business

XI.New Business

1. A.Closed Session- Closed Session to discuss matters subject to attorney-client privilege, discuss the potential sale or lease of real property, and to conduct the annual performance review of City Manager Grace.

   (1) Open Closed Session- Consider voting to enter Closed Session pursuant to MCL 15.268 Section 8 (1)(h), (d), and (a),

   (2) Re-Enter Open Session- Consider voting to re-enter open session.

   (3) Closed Session Action- Consider action regarding matters discussed in Closed Session.

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

1. A.City Manager Comments

2. B.Commissioner Comments

3. C.Mayor Comments

XV.Adjourn