Regular Meeting of the Buchanan City Commission Monday, June 26, 2023 07:00 PM Chamber of Buchanan City Hall - 302 N Redbud Trail, Buchanan MI

THE COMMISSION OF THE CITY OF BUCHANAN, in compliance with Michigan’s Open Meetings Act, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of City Hall.

* Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.

* Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.

* Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.

* Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to clerk@cityofbuchanan.com

I.Call to Order

II.Recognition

III.Pledge of Allegiance

IV.Roll Call

V.Approve Agenda

VI.Public Comment - Agenda Items Only (3-minute limit)

VII.Consent Agenda (can be approved all in one motion, for general housekeeping items)

1. A.Minutes- Consider approving the Regular Meeting Minutes from June 12, 2023.

2. B.Expenditures-Consider approving the expenditures for June 26th, 2023, in the amount of $80,735.46

VIII.Scheduled Matters from the Floor (if any)

IX.Reports by: Departments, Committees, Boards

1. A.B.A.R.B Report- Chairperson/ Buchanan Township Treasurer, Rachel Plank

   1) BARB recommends to the City Commission to request DPW to remove the broken plastic seat swing at McCoy Creek Recreational Area due to safety concerns.

   2) BARB recommends to the City Commission to not purchase metal/chain basketball nets for any parks in the future as they pose a significant safety risk.

   3) BARB recommends to the City Commission to request DPW to place an additional picnic table at Victory Park.

   4) BARB recommends to the City Commission to remove broken/bad condition picnic tables from Kathryn Park. 

2. B.Clerk Report- City Clerk, Kalla Langston 

   1) August 8, 2023 Election

   2) Election Legislation Update

   3) Consider approving Commissioner Alternate Appointments for boards/committees/commissions. 

   4) Consider approving the policy for communications between the City Attorney, City Commission, and City Staff. 

3. C.Community Development Department- Director Rich Murphy

   1) Consider the Draft RFP for 123 Days Ave.

X.Unfinished Business

1. A.Ordinance 2023.06/436: Consider the Second Reading of Ordinance 2023.06/436. An ordinance to amend the Buchanan City code of ordinances to provide for prohibition and abatement of nuisances and to repeal and replace ordinance sections 38-26, 38-29 subsection 3, and sections 38-47, 38-54, 38-55, Article III, and parts thereof in conflict herewith. If passed at the second reading, the ordinance will take effect 15 days after enactment and publication. 

XI.New Business

1. A.Budget Amendments - Consider approving the budget amendments as recommended by the City Manager and City Treasurer.

2. B.Complaint Review- Review the Complaint filed against Commissioner Vigansky and vote on whether or not to proceed with a hearing, pursuant to the Rules of Procedure for City Commission Meetings and City Code of Conduct and Ethics.

XII.Communications (informational only, formal board action is not necessary for these items, unless so desired)

XIII.Public Comment - Non-Agenda Items Only (3-minute limit)

XIV.Executive Comments

1. A.City Manager Comments

2. B.Commissioner Comments

3. C.Mayor Comments

XV.Adjourn