Council Committee Meeting Wednesday, July 05, 2023 at 06:30 PM Ralph W. Biggs City Council Chambers Phone: (440)526-2609 | ttabor@brecksville.oh.us

Virtual Meeting Notice

For the safety of our staff and residents, to listen to the live stream of the meeting please go to: https://www.facebook.com/233577357056186/live/ or the City’s website: www.brecksville.oh.us. Questions and comments may be e-mailed to ttabor@brecksville.oh.us or by phone to (440) 526-2609 and will be forwarded to the appropriate personnel for a response.

BUILDINGS & GROUNDS COMMITTEE

Call to Order

Chairperson: A Koepke.

Members: AJ Ganim, B. Stucky.

Roll Call

Items for Consideration:

• B&G 1.Approval of Buildings & Grounds June 20, 2023 Committee Minutes

• B&G 2.Scoreboard at Joe Vadini Athletic Fields - Consideration of a motion recommending to Council approval of an Ordinance authorizing  the SourceWell Contract purchase from Daktronics, Inc. in the aggregate amount of $40,004.00 for the Furnishing and Installation of a 25’ W x 8’ H PanaView Scoreboard at the Joseph Vadini Stadium Drive Athletic Fields. Account #C241710  3300  Project #EQ220001

• B&G 3.Outdoor Pool Safety Cover - Consideration of a motion recommending to Council approval of an Ordinance accepting the lowest & best bid of Lacuna Pool Covers, Inc. in the amount of $57,848.00 for the Outdoor Pool Safety Cover at the Brecksville Community Center. Account #C240710  3300.

• B&G 4.Community Center and Stadium Drive Salt Barn - Consideration of a motion recommending to Council approval of a purchase requisition to approve a Purchase Requisition to Garfield 1-2323 in the amount of $3,100.00 for Roof Repairs at the Community Center and Stadium Drive Salt Barn. Account #110171  2603  

• B&G 5.City Hall Ball Field Fencing - Consideration of a motion recommending to Council approval of a purchase requisition to Great Lakes Fence Co. in the amount of $12,567.50 to furnish and install fencing for the outfield at City Hall Ball Fields A & B. Account #C240710  3300.

• B&G 6.Aquatic Center Boiler - Consideration of a motion recommending to Council approval of a purchase requisition to Northeastern Refrigeration in the amount of $4,080.00 for the removal of one of the boilers in the Aquatics Center and preparing it for shipment back to the manufacturer for warranty repair. Account #240710  2603

• B&G 7.Aquatics Center Air Circulation Fan - Consideration of a motion recommending to Council approval of a purchase requisition to Big Ass Fans in the amount of $3,900.00 for the warranty repair to the motor in the air circulation fan in the Aquatics Center. Account #240710  2603.

Other Matters deemed appropriate

Motion to Adjourn

FINANCE COMMITTEE

Call to Order

Chairperson: D. Caruso

Members: D. Kingston, B. Savage.

Roll Call

Items for Consideration:

• FIN 1.Approval of Finance June 20, 2023 Committee Minutes

• FIN 2.Police Station Electric Meter Repair - Consideration of a motion recommending to Council approval of a purchase requisition to GE Grid Solutions  in the amount of $5,300.00 for the Troubleshooting and Repair to the Police Station Electric Meter.  This cost is to be split between the City and Chagrin Valley Dispatch.  $2,650 to be charged to Account #110172  2603  $2,650 to be charged to Account #110171  2603

• FIN 3.Appropriations -  Consideration of a motion recommending to Council approval of an Ordinance to amend Ordinance No. 5570, making appropriations for current expenditures of the City of Brecksville during the fiscal year ending December 31, 2023, making necessary appropriation and revenue adjustments. 

• FIN 4.Transfers - Consideration of a motion recommending to Council approval of a Resolution making necessary transfers between certain Funds for the fiscal year ending December 31, 2023.

• FIN 5.Monthly Bills for Professional Services

Other Matters deemed appropriate

Motion to Adjourn

LEGISLATION COMMITTEE

Call to Order

Chairperson: B. Savage

Members: AJ Ganim, A Koepke.

Roll Call

Items for Consideration:

• LEG 1.Approval of June 20, 2023 Legislation Committee Minutes

Other Matters deemed appropriate

Motion to Adjourn

SAFETY-SERVICE COMMITTEE

Call to Order

Chairperson: AJ Ganim

Members: D Kingston, B Stucky.

Roll Call

Public Hearing

Items for Consideration:

• SAF 1.Approval of June 20, 2023 Safety Service Committee Minutes

• SAF 2.Gas Detection Monitoring Equipment - Consideration of a motion recommending to Council approval of a purchase requisition to U.S. Safety Gear, Inc. in the aggregate amount of $12,335.79 for Gas Detection Monitoring Equipment. Account #C450260  3300.

• SAF 3.Polygraph Testing - Consideration of a motion recommending to Council approval of a purchase requisition to Security & Polygraph Consultants, Inc. in the amount of $3,825.00 for (17) Polygraph Tests for Fire Fighter Candidates at $225.00 each. Account #110130  2103.

• SAF 4.Prisoner Housing Increase - Consideration of a motion recommending to Council approval of an increase to purchase Order #P230215 in the amount of $10,000.00 for Additional Jail Spaces for Prisoner Housing in 2023. Account #110220  2103.

• SAF 5.Police Department Audio & Video Equipment - Consideration of a motion recommending to Council approval of an Ordinance in the aggregate amount of $3,751.89 for the purchase of two Samsung Smart televisions, an HDMI switcher, a Desktop Computer, Logitech Wireless Keyboard and related equipment for the Police Station Training Room. Account #281210-2501. 

• SAF 6.Police Training - Consideration of a motion recommending to Council approval of a purchase requisition to Sig Sauer Academy in the amount of $3,388.00 for Weapons Armorer Training for Certification of the (4) Range Instructors at the Brecksville Police Department. Account #110210  2701

Other Matters deemed appropriate

Motion to Adjourn

STREETS & SIDEWALKS COMMITTEE

Call to Order

Chairperson: D. Kingston

Members: D. Caruso, B. Savage.

Roll Call

Items for Consideration:

• S&S 1.Approval of June 20,2023 Streets & Sidewalks Committee Minutes

• S&S 2.Blossom Hill Multi Purpose Trail - Discussion regarding Blossom Hill Multi-Purpose Trail Improvement Plans. 

• S&S 3.Brecksville Road Urban Paving - Miller Road to South Corp Line -Discussion regarding the Surveying and Engineering Services necessary to prepare improvement plans, bid specification, for the repaving of Brecksville Road from Miller Road to the South Corporation limits.

Other Matters deemed appropriate

Motion to Adjourn

UTILITIES COMMITTEE

Call to Order

Chairperson: B Stucky.

Members: D. Caruso, A. Koepke.

Roll Call

Items for Consideration:

• UTL 1.Approval of June 20, 2023 Utilities Committee Minutes

• UTL 2.Storm Sewer Easement -  Consideration of a motion recommending to Council approval of a Resolution accepting an easement for access to storm and drainage facilities across certain lands owned by Zachary & Nina Moore and being known as PPN 605-15-003.

Other Matters deemed appropriate

Motion to Adjourn

COMMITTEE OF THE WHOLE

Call to Order

Caruso, Ganim,  Kingston, Koepke,  Redinger,  Savage,  Stucky.

Roll Call

Items for Consideration:

• CoW 1.Approval of June 20, 2023 Committee Minutes

Other Matters deemed appropriate

Motion to Adjourn

Mayor and Safety Director: Jerry N. Hruby,

City Council Members: Laura C. Redinger, President; Dominic Caruso, Vice President; AJ Ganim, Daryl Kingston, Ann Koepke, Beth Savage, Brian Stucky.

Clerk: Tammy Tabor