Council Committee Meeting Tuesday, March 18, 2025 at 07:00 PM Ralph W. Biggs City Council Chambers Phone: (440)526-2609 | ttabor@brecksville.oh.us

Virtual Meeting Notice

For the safety of our staff and residents, to listen to the live stream of the meeting please go to: https://www.facebook.com/233577357056186/live/ or the City’s website: www.brecksville.oh.us. Questions and comments may be e-mailed to ttabor@brecksville.oh.us or by phone to (440) 526-2609 and will be forwarded to the appropriate personnel for a response.

Call to Order

Bender, Caruso, Ganim, Jantzen, Koepke, Savage, Stucky.

Roll Call

Items for Consideration:

• CoW 1.Committee Meeting Minutes 2-4-2025

• CoW 2.Proclamation - Recognizing Lt. Craig Mares upon his retirement.

• CoW 3.Valor Acres Development Plan Discussion

• CoW 4.Establishment of a Community Entertainment District - Recommend to Council approval of an Ordinance establishing a Community Entertainment District and designating the Valor Acres Village Community Entertainment District. 

• CoW 5.Community Entertainment District - Recommend to Council approval of a motion authorizing an application fee for consideration of a Community Entertainment District. 

Other Matters deemed appropriate

Motion to Adjourn

BUILDINGS & GROUNDS COMMITTEE

Call to Order

Chairperson Mark Jantzen

Members Beth Savage, Brian Stucky

Roll Call

Items for Consideration:

• B&G 1.Committee Meeting Minutes 3-4-2025

• B&G 2.Chiller Inspections - Recommend to Council approval of a purchase requisition to Trane accepting a three year Service Agreement with Trane for inspection of HVAC Chillers at the Brecksville Community Center, Brecksville Human Services Building and the Brecksville Police Station in the amount of  $6,433.00 for year one. Community Center - $2,144.33 – 2400710-26040, Human Services - $2,144.33 – 1100330-26040, Police Department - $2,144.34 – 1100210-26040.

• B&G 3.Post Office Annex- Recommend to Council approval of a purchase requisition to Silco Fire and Security to install Fire and Burglar Alarms at the Postal annex. Account #C4900168-32020. Project Bl250004.

• B&G 4.City Hall Renovations - Recommend to Council approval of an increase to PO #25000267 in the amount of $12,000.00 for additional materials for the City Hall Renovation North End Project. Account # C4900166-32020 Project ID BI250002

Other Matters deemed appropriate

Motion to Adjourn

FINANCE COMMITTEE

Call to Order
Chairperson: Beth Savage
Members: Dan Bender, Ann Koepke

Roll Call

Items for Consideration:

• FIN 1.Committee Meeting Minutes 3-4-2025

• FIN 2.Transfers - Recommend to Council approval of a Resolution making necessary transfers and advances between certain funds for the fiscal year ending December 31, 2025.

Other Matters deemed appropriate

Motion to Adjourn

SAFETY-SERVICE COMMITTEE

Call to Order

Chairperson: Ann Koepke

Members: Mark Jantzen, Beth Savage

Roll Call

Items for Consideration:

• SAF 1.Committee Meeting Minutes 3-4-2025

• SAF 2.City of Strongsville Prisoner Housing -  Recommend to Council approval of an Ordinance authorizing the Mayor to enter into an agreement for prisoner housing with the City of Strongsville to provide a secondary jail source as needed for supplemental jail services.

• SAF 3.Heart Monitor-Defibrillators - Recommend to Council approval of an Ordinance authorizing the purchase of two Lifepak 35 Heart Monitor/Defibrillators in the amount of $95,578.14 through Source Well government contract purchasing. Account # C4500260-33000 Project ID EQ250001.

• SAF 4.Vehicle Oil & Lubricant Supply - Recommend to Council approval of a motion accepting the proposal of Reladyne to supply oil and lubricants for the City of Brecksville vehicles.

Other Matters deemed appropriate

Motion to Adjourn

STREETS & SIDEWALKS COMMITTEE

Call to Order

Chairperson: Brian Stucky

Members: Dan Bender, AJ Ganim

Roll Call

Items for Consideration:

• S&S 1.Committee Meeting Minutes 3-4-2025

• S&S 2.Easement - Recommend to Council approval of a Resolution accepting a Temporary Grading and Access Easement across certain lands owned by Lawrence J. Wanicki and known as PPN 605-25-008.

• S&S 3.Brecksville Road (S.R. 21) Resurfacing CUY SR 021-2.93 – Recommend to Council approval of an Ordinance authorizing an LPA Federal ODOT-LET Project Agreement No. 40368 Amendment for the CUY-SR 021-02.93 Road Repaving Project, eliminating construction management services as part of the contract.

• S&S 4.Brecksville Road (S.R. 21) Resurfacing CUY SR 021-2.93 – Recommend to Council authorizing the Purchasing Director to  advertise Brecksville Road (S.R. 21) Resurfacing CUY SR 021-2.93 (PID 110610) for public bidding upon receipt of ODOT's approval.

Other Matters deemed appropriate

Motion to Adjourn

UTILITIES COMMITTEE

Call to Order

Chairperson: AJ Ganim

Members: Ann Koepke, Brian Stucky 

Roll Call

Items for Consideration:

• UTL 1.Committee Meeting Minutes 3-4-2025

• UTL 2.Sentinel Drive Culvert Replacement Project - Recommend to Council approval of an Ordinance accepting the bid from Fabrizi Trucking and Paving Co., Inc. in the amount of $354,431.00 for the Sentinel Drive Culvert Replacement Project. Account #C4800171-35050 Project ID SW240002

• UTL 3.Sentinel Drive Culvert Replacement Project - Recommend to Council approval of the proposal of Donald G. Bohning & Associates for construction related services for the Sentinel Culvert Replacement Project including Construction Staking, Construction Management, Review & Approval of Pay-Apps, As-builts, and Complete Project Close paperwork for a fee of $10,630.00. Account #C4800171 -35050 Project ID SW240002

• UTL 4.Highland Drive Culvert Replacement Project - Recommend to Council approval of an Ordinance accepting the bid from Fabrizi Trucking and Paving Co., Inc. in the amount of $467,170.00 for the Highland Drive Culvert Replacement Project. Account #C4800171-35050 Project ID SW240001

• UTL 5.Highland Drive Culvert Replacement Project - Recommend to Council approval of the proposal of Donald G. Bohning & Associates for construction related services for the Highland Drive Culvert Replacement Project including Construction Staking, Construction Management, Review & Approval of Pay-Apps, As-builts, and Complete Project Close paperwork for a fee of $14,015.00. Account #C4800171-35050  Project ID SW240001.

• UTL 6.9696 Brecksville Road – Westview Drive Storm Sewer Extension – Recommend to Council authorizing Donald G. Bohning & Associates, Inc. in the amount of $17,300.00 for Engineering and Surveying Services as it relates to the 9696 Brecksville Road – Westview Drive Storm Sewer Extension Project. Account #C4800171-35050 Project ID SW250001

Other Matters deemed appropriate

Motion to Adjourn

Mayor and Safety Director: Daryl Kingston

City Council Members: Dominic Caruso; President , Beth Savage,Vice President;

Dan Bender; AJ Ganim, Mark Jantzen, Ann Koepke, Brian Stucky.

Clerk: Tammy Tabor