Council Committee Meeting Tuesday, January 16, 2024 at 06:30 PM Ralph W. Biggs City Council Chambers Phone: (440)526-2609 | ttabor@brecksville.oh.us

Virtual Meeting Notice

For the safety of our staff and residents, to listen to the live stream of the meeting please go to: https://www.facebook.com/233577357056186/live/ or the City’s website: www.brecksville.oh.us. Questions and comments may be e-mailed to ttabor@brecksville.oh.us or by phone to (440) 526-2609 and will be forwarded to the appropriate personnel for a response.

UTILITIES COMMITTEE

Call to Order

Chairperson: AJ Ganim

Members: Ann Koepke, Brian Stucky 

Roll Call

Items for Consideration:

• UTL 1.NEORSD- Discussion with Northeast Ohio Regional Sewer District regarding the  Flood Reduction at Riverview Road Project. 

• UTL 2.Soil & Water Conservation Agreement - Consideration of a motion authorizing payment to the Cuyahoga Soil & Water Conservation District for the annual $6,000.00 fee authorized by the Memorandum of Understanding(MOU). The MOU assists the City with fulfilling the requirements of the Ohio EPA MS4 program.  Account #2600640 21030

• UTL 3.Glen Valley Easement Release - Discussion 

• UTL 4.Highland Drive Storm Sewer Improvement Project – Discussion

Other Matters deemed appropriate

Motion to Adjourn

BUILDINGS & GROUNDS COMMITTEE

Call to Order

Chairperson Mark Jantzen

Members Beth Savage, Brian Stucky

Roll Call

Items for Consideration:

• B&G 1.Supplementary Snowplowing- Consideration of a motion recommending to Council  approval of a purchase requisition to Mattes Landscaping in the amount of $35,000.00 for Supplementary Snowplowing for the 2024 snow season. This includes plowing/icing various parking lots and sidewalks. Account #1100430 21030 $25,0000.00, Account #1100172 21030 $10,000.00.

Other Matters deemed appropriate

Motion to Adjourn

FINANCE COMMITTEE

Call to Order

Chairperson: Beth Savage

Members: Dan Bender, Ann Koepke

Roll Call

Items for Consideration:

• FIN 1.Applied Medical Technologies - Consideration of a motion recommending to Council approval of a Resolution authorizing the Mayor to execute a Restated and Amended Economic and Job Preservation agreement with Applied Medical Technology, Inc.

• FIN 2.Internet Auction- Consideration of a motion recommending to Council approval of a Resolution authorizing the sale of personal property no longer needed for municipal purposes via internet auction in the calendar year 2024.

• FIN 3.Bid Authorization -Consideration of a motion recommending to Council  approval of a request  providing authorization to advertise for bids on the following annual purchases & upcoming projects in 2024: -2024 Online Auctions of Surplus Property on GovDeals.com,  which is ongoing. Supplying Asphalt Materials  (municipal purchasing consortium in April 2024, Supplying Sodium Chloride (municipal purchasing consortium) in May 2024 and 2025 Road Program in  December 2024.

• FIN 4.Payment Processing Agreement - Consideration of a motion recommending to Council approval of an Ordinance authorizing the Mayor to enter into a payment processing agreement for sub-merchants with i3 Verticles, LLC dba BIS for certain payment processing services for the Mayor's Court. 

• FIN 5.Chagrin Valley Dispatch - Consideration of a motion recommending to Council approval of a purchase requisition to Chagrin Valley Dispatch in the amount of $288,000.00 for Annual  IT Management and support fees for 2024. Account #1100135 21010.

• FIN 6.Professional Bills

Motion to Adjourn

Other Matters deemed appropriate

LEGISLATION COMMITTEE

Call to Order

Chairperson: Dan Bender

Members: AJ Ganim, Mark Jantzen

Roll Call

Items for Consideration:

• LEG 1.Amend Section 145.05(b) - Consideration of a motion recommending to Council approval of an Ordinance authorizing an amendment to Section 145.05(b) designating one tour of duty as a floating holiday for full-time firemen.

Other Matters deemed appropriate

Motion to Adjourn

SAFETY-SERVICE COMMITTEE

Call to Order

Chairperson: Ann Koepke

Members: Mark Jantzen, Beth Savage

Roll Call

Items for Consideration:

• SAF 1.Goodyear Purchases - Consideration of a motion recommending to Council  approval of an Ordinance authorizing the purchase of tires, tubes and related services through December 31, 2024 through the Goodyear Tire & Rubber Company for use by the City of Brecksville Service Department through the State of Ohio Department of Administrative Services.

• SAF 2.Vehicle Purchase - Consideration of a motion recommending to Council  approval of an Ordinance authorizing the purchase of a Ford F-350 pickup for use by the Service Department on State of Ohio, Department of Administrative Services – State Purchasing Contract terms, conditions, and specifications, but at a lower price. Project # EQ240001 Account #C1100610 33000

• SAF 3.Service Department Apparel - Consideration of a motion recommending to Council  approval of a Purchase Requisition in the amount of $7,254.09 to Adler Team Sports for the annual purchase of apparel for the Service Department.   Account #1100610  14040  (Service)                $6,597.96; Account #1100165  14040  (Housekeeping)                $656.13.

• SAF 4.Chagrin Valley Dispatch - Consideration of a motion recommending to Council approval of a Purchase Requisition to Chagrin Valley Dispatch (CVD) in the amount of $537,295.56 for the 2024 Operating Cost Share, per the Member Participation Agreement with CVD approved via Resolution 4796 in December 2017.  Account #1100210  21320. 

• SAF 5.CAD Disaster Software & Mobile Data - Consideration of a motion recommending to Council approval of a purchase requisition to Sundance Systems, Inc. for the annual support of CAD Disaster Software and Mobile Data, Public Records Online, AVL Support, Hosted System and Mayor’s Court Interface Support for the aggregate amount of $11,540.00 for the period of 1/1/2024 – 12/31/2024. Account #1100210  21030.

• SAF 6.Police & Fire Radio Equipment - Consideration of a motion recommending to Council approval of a Purchase Requisition to Chagrin Valley Dispatch in the amount of $7,632.00 for the City’s annual maintenance agreement on radio equipment for the period of 1/1/2024 – 12/31/24. Police Account #1100210  25010 to be charged $3,792.00. Fire Account #2900260  25010 to be charged $3,624.00. Administration Account #1100150  25010 to be charged $216.00.

• SAF 7.Authorize Recycling Grant - a Resolution authorizing the Mayor to apply for a 2024 Community Recycling Awareness Grant from the Cuyahoga County Solid Waste Management District to fund a Community Recycling Awareness project.

Other Matters deemed appropriate

Motion to Adjourn

STREETS & SIDEWALKS COMMITTEE

Call to Order

Chairperson: Brian Stucky

Members: AJ Ganim, Dan Bender

Roll Call

Items for Consideration:

• S&S 1.Blossom Hill Multi Purpose Trail - Consideration of a motion recommending to Council approval of Change Order #2 in the amount of $29,595.37 for changes requested by the Metroparks for the Blossom Hill Multi Purpose Trail. Project #SD220001 Account #C4800171 35020.

Other Matters deemed appropriate

Motion to Adjourn

COMMITTEE OF THE WHOLE

Call to Order

Roll Call

Items for Consideration:

• CoW 1.Commendation - a Resolution commending Laura Redinger for her service on City Council in the City of Brecksville. 

Other Matters deemed appropriate

Motion to Adjourn

Mayor and Safety Director: Jerry N. Hruby,

City Council Members: Laura C. Redinger, President; Dominic Caruso, Vice President; AJ Ganim, Daryl Kingston, Ann Koepke, Beth Savage, Brian Stucky.

Clerk: Tammy Tabor