Regular Meeting of the Breckenridge City Commission Tuesday, May 02, 2023 05:30 PM Breckenridge City Offices, 105 N. Rose Avenue, Breckenridge, Texas

CALL TO ORDER

INVOCATION led by Sam Chambers of First Methodist Church 

PLEDGE OF ALLEGIANCE

American Flag

OPEN FORUM

This is an opportunity for the public to address the City Commission on any matter of public business, except public hearings. Comments related to public hearings will be heard when the specific hearing begins.

SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
(Mayoral proclamations, presentations of awards and certificates, and other acknowledgements of significant accomplishments or service to the community.)

• 1.Presentation by Stephens County Judge Michael Roach. 

STAFF REPORT
(Staff Reports are for discussion only. No action may be taken on items listed under this portion of the agenda, other than to provide general direction to staff or to direct staff to place such items of a future agenda for action.)

City Manager

• 2.City Business

• TxDOT Road Closures.pdf (0.55 MB)
• April Deparrtment Head Reports.pdf (2.50 MB)

• 3.Upcoming Events

      April 30-May 6      Municipal Clerks Week

      May 4                   International Firefighters Day  

      May 5-6                Frontier Days

      May 5-7               Stephens County Arena Ranch Rodeo

      May 6                  Stephens County Airport fly-in and Car show

      May 6                  Election Day

      May 8-9               Shattered Dreams Program

      May 16                 Battle of the Badges Blood Drive

      May 16                 Special Meeting-Final Canvass of Election

      May 18                 Bulk Pickup

      May 14-20            National Police Week 

      May 20                 Rodney Hartfield Benefit Cornhole Tournament 

      May 21-27           National Public Works Week

Police Chief

• 4.Shattered Dreams-Noah Gray 

CONSENT AGENDA
Any commission member may request an item on the Consent Agenda to be taken up for individual consideration.

• 5.Consider approval of the April 11, 2023 Regular Commission Meeting minutes as recorded.

• Staff Memo- Minutes 04.11.2023.pdf (0.11 MB)
• 2023.04.11 minutes Draft.pdf (0.04 MB)

• 6.Consider approval of the  FY 2023-2024 Annual Audit Engagement Letter with George, Morgan & Sneed, P.C.

• STAFF MEMO-AUDIT ENGAGEMENT.pdf (0.11 MB)
• 2023 Audit Engagment Letter.pdf (0.64 MB)

• 7.Discussion and any necessary action regarding approving the second reading of the resolution authorizing Breckenridge Economic Development Corporation’s amended project/lease with RGN.

• Staff Memo - BEDC RGN.pdf (0.11 MB)
• R 2023-11 BEDC RGN.pdf (0.01 MB)

PUBLIC HEARING ITEMS

• 8.Public Hearing regarding Breckenridge Economic Development Corporation recommendation for Façade grants

• Staff Memo - PH BEDC Facade Grants.pdf (0.11 MB)

ACTION ITEMS

• 9.Discussion and any necessary action regarding Breckenridge Economic Development Corporation recommendation for Façade grants

• Staff Memo - BEDC Facade Grants.pdf (0.11 MB)

• 10.Discussion and any necessary action regarding an Interlocal with Stephens County for Street Maintenance

• STAFF MEMO-ILA STEPHENS COUNTY STREETS.pdf (0.11 MB)
• INTERLOCAL STREET REPAIRS.pdf (0.14 MB)

• 11.Discussion and any necessary action regarding an Agreement between Stephens County, Breckenridge Economic Development Corporation, and the City of Breckenridge to partner on the demolition of Substandard Structures

• STAFF MEMO-Agreement for Demo of Substand Homes.pdf (0.11 MB)
• INTERLOCAL-BUILIDING DEMOLITION AGREEMENT.pdf (0.19 MB)

• 12.Discussion and any necessary action regarding Change Order #3 to the AMI Meter Replacement project. 

• Staff Commentary-AMI CHANGE ORDER 5.2.2023.pdf (0.11 MB)
• Final Meters List - 04.13.23.pdf (0.11 MB)
• CO #3 Breckenridge.pdf (0.20 MB)

• 13.Discussion and any necessary action on award of FM 3099 Utility Relocation Project

• Staff Memo - FM 3099 Utility Relocation Contract Award.pdf (0.11 MB)
• EHT Letter of Recommendation.pdf (0.35 MB)

• 14.Discussion and any necessary action regarding Ordinance No. 23-09, an ordinance of the City of Breckenridge, Texas, amending Appendix A, “Fee Schedule”, “Sewer Service Charges” of the Breckenridge Code of Ordinances to increase the base monthly rate; Providing Repealer and Severability Clauses; and Providing and Effective Date. (First Reading)

• Staff Memo Schedule of Fee Update -Sewer.pdf (0.11 MB)
• Ordinance No 23-09 Fee Schedule EMH 04-25-23.pdf (0.03 MB)

• 15.Discussion and any necessary action regarding Ordinance 23-08 amending FY 2022-2023 official budget adopted by Ordinance 22-14

• Staff Memo - Budget Amendment Ordinance.pdf (0.21 MB)
• O 2023-08 Budget Amendment May 2023.pdf (0.03 MB)

WORKSHOP ITEMS
(Workshop items are for discussion only. No action may be taken on items listed under this portion of the agenda, other than to provide general direction to staff or to direct staff to place such items on a future agenda for action.)

• 16.Discussion regarding street plan and a preview of upcoming budget and debt. 

RECEIVE REQUESTS FROM COMMISSION MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT MEETING AGENDA
Discussion under this section must be limited to whether or not the Commission wishes to include a potential item on a future agenda.

ADJOURN

NOTE: As authorized by Section 551.071 of the Texas Government Code (Consultation with City Attorney), this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item herein.

CERTIFICATION
I hereby certify that the above notice was posted in the bulletin board at Breckenridge City Hall, 105 North Rose Avenue, Breckenridge, Texas , by 5:30 PM on the 28th day of APRIL 2023.