Regular Town Council Meeting Tuesday, August 08, 2023 at 05:00 PM

I.Call to Order

II.Pledge of Allegiance

III.Invocation

IV.Civility Pledge

We pledge to build a stronger and more prosperous community by advocating for civil engagement, respecting others and their viewpoints, and finding solutions for the betterment of the Town of Bluffton.

V.Adoption of the Agenda

VI.Adoption of the Minutes

1. 1.Regular Meeting Minutes of 07/11/2023.

• Regular Town Council Meeting Minutes 7.11.23 - DRAFT.pdf (0.04 MB)

VII.Presentations, Celebrations and Recognitions

1. 1.Introduction of New Employees - Anni Evans, Director of Human Resources

2. 2.USCB Sand Shark Welcome Week Proclamation - Mayor Sulka

3. 3.Palmetto Breeze Transit Presentation - Mary Lou Franzoni

4. 4.Hilton Head Island - Bluffton Chamber of Commerce Presentation - Tom Henz

VIII.Public Comment

IX.Communications from Mayor and Council

X.Formal Agenda Items

1. 1.Consideration of an Ordinance Amending the Town of Bluffton Municipal Code of Ordinances, Chapter 21 – Emergency Permitting Procedures to Civil Emergencies to Recodify All Code Requirements Related to Emergency Management to One Consolidated Chapter. Second and Final Reading – Heather Colin, Assistant Town Manager

• ATTCH 1 - Presentation.pdf (0.28 MB)
• ATTCH 2 - Ordinance.pdf (0.05 MB)
• ATTCH 3 - Proposed Motion.pdf (0.02 MB)
• Emergency Mgmt Staff Report.pdf (0.06 MB)

2. 2.Consideration of an Ordinance to Amend Chapter 6 of the Code of Ordinances by Authorizing, Establishing, and Adding Section VI, The Economic Development Incentives Program - Chris Forster, Assistant Town Manager

• 2. Formal STAFF REPORT Econ. Dev. 7-25-23.pdf (3.96 MB)

3. 3.Consideration of a Resolution Amending the FY2024 Millage Rate - Chris Forster, Assistant Town Manager

• Staff Report - Millage Rate for FY2024.pdf (0.06 MB)
• Attachment 2 - Millage Resolution FY2024.pdf (0.02 MB)
• Attachement 3 - Certification of Millage Forms.pdf (0.13 MB)
• Attachment 4 - Recommendation of Motion.pdf (0.02 MB)

XI.Consent Agenda Items

1. 1.Monthly Department Reports: Police, Finance and Administration, Human Resources, Municipal Court, Projects and Watershed Resilience, Public Services, Don Ryan Center for Innovation, and Growth Management

• 7. BPD Month Stat - July2023.pdf (1.62 MB)
• Staff Report - June Financial for Aug 2023 TC Meeting.pdf (1.85 MB)
• HR STAFF REPORT August 2023 for July 2023.pdf (0.06 MB)
• COURT STAFF REPORT.pdf (0.76 MB)
• Projects and Watershed Resilience Monthly Report.pdf (8.45 MB)
• Public Services Monthly Report 08.08.2023 PACKET.pdf (1.00 MB)
• Directors Report July 2023.pdf (0.30 MB)
• GM Update TC 08-08-2023.pdf (3.07 MB)

2. 2.Town Manager Monthly Report

• Town Manager Monthly Report - July 2023.pdf (0.07 MB)

3. 3.Consideration to Approve an Amendment to the Agreement with the Bluffton Eagles Community Action Committee for the Development and Management of Eagles Field. - Stephen Steese, Town Manager

• STAFF REPORT Eagles Field (1).pdf (1.30 MB)
• ATT 1 - 2015-55 Amendment 2 with attachments for signature.pdf (1.02 MB)

4. 4.Consideration to Approve the Affordable Housing Public Private Partnership Contract Addendum - Heather Colin, Assistant Town Manager

• Affordable Housing Staff Report.pdf (0.06 MB)
• Att 1 - Resolution PPP Contract Addendum.pdf (0.02 MB)
• ATTCH 3 - Proposed Motion.pdf (0.02 MB)
• ATTCH 2 - Draft Addendum.pdf (0.50 MB)

5. 5.May River Watershed Action Plan Advisory Committee Recommendation to Establish a Policy to Reduce and Minimize the Extent of Impervious Area - Kimberly Washok-Jones, Director of Projects and Watershed Resilience

• Staff Report WAPAC Recommendation Reduce and Minimize Impervious Area.pdf (0.06 MB)
• Attachment 1. WAPAC Recommendation Minimize Impervious Area.pdf (0.44 MB)
• Attachment 2. Proposed Motion.pdf (0.03 MB)

6. 6.Consideration of a Proposed Lighting Agreement with Dominion Energy for Phase 5 of the Buck Island/Simmonsville Neighborhood Sidewalks and Lighting Project (Fiscal Impact: $3,290.60) - Kimberly Washok-Jones, Director of Projects and Watershed Resilience

• Staff Report BIS Phase 5 Lighting.pdf (0.06 MB)
• Attachment 1 Draft Agreement.pdf (0.16 MB)
• Attachment 2 Lighting Plan.pdf (0.39 MB)
• Attachment 3 Proposed Motion.pdf (0.03 MB)

7. 7.Consideration of a Proposed Lighting Agreement with Dominion Energy for Phase 6 of the Buck Island/Simmonsville Neighborhood Sidewalks and Lighting Project (Fiscal Impact: $7,758.80) - Kimberly Washok-Jones, Director of Projects and Watershed Resilience

• Staff Report BIS Phase 6 Lighting.pdf (0.06 MB)
• Attachment 1 Draft Agreement.pdf (0.17 MB)
• Attachment 2 Lighting Plan.pdf (3.67 MB)
• Attachment 3 Proposed Motion.pdf (0.02 MB)

8. 8.Consideration of an Extension for the Memorandum of Understanding between the Town of Bluffton and Beaufort Jasper Water and Sewer Authority Regarding Collaboration on Projects and Capacity Fee Credits – Chris Forster, Assistant Town Manager

• STAFF REPORT BJWSA.pdf (0.33 MB)

XII.Executive Session

1. 1.Personnel Matters Regarding Town Council Appointments of Boards, Committees, and Commissions (Pursuant to Freedom of Information Act 30-4-70 [a][1])

XIII.Action from Executive Session

XIV.Adjournment