2-27-2023 Council Committee Meeting 02/27/2023 07:00 PM Caucus Room

Manager's Report

Resident's Comments (non-agenda items only)

Citizen's Comments - General Policy and Finance Items

General Policy and Finance Items

• A.Actuary Presentation - Representatives from Cowden to be Present

• B.Re-Allocation of IT Budget Funding - Discussion Item 

  IT Administration is seeking council’s approval to re-allocate budget funds for ArcGIS licensing.

• C.Drake Trail Properties Acquisition

  Staff recommends that Council approve moving forward with eminent domain for the properties 477-H-335, 477-H-320, 477-L-310, 477-K-100.

• D.Franchise Agreement with Verizon/Resolution - Discussion Item

• E.Capital Budgeting - Discussion Item

• F.Employee Handbook - Discussion Item

Citizens Comments - Health Safety and Welfare Items

Health Safety and Welfare Items

• A.Permanent Appointment/Dixon & Mincin

  I recommend the permanent appointment to rank of Sergeant be placed on the March 13, 2023 agenda.

• B.APCO Assessment - Discussion Item Only

Citizens’ Comments – Planning and Zoning Items

Planning and Zoning Items

• A.Active Transportation Plan - Discussion Item

Citizens’ Comments – Public Works and Maintenance Items

Public Works and Maintenance Items

• A.Sherwood Flood Control Project

  Staff recommends Council approve an additional $10,000 for Gateway to complete the final design of the Sherwood Flood Control Project.

• B.2023 Sanitary, Storm and Road Contract Recommendations

  SANITARY RECOMMENDATION:

  Manhole Rehab – Staff recommends acceptance of the low bid of $138,575.00 from State Pipe Services, Inc.

  Sanitary Sewer Lining – Staff recommends acceptance of the low bid of $494,900.00 from Jet Jack, Inc. 

  Sanitary Sewer Digs – Staff recommends acceptance of the low bid of $107,265.00 from Roto-Rooter Services Co.

  Sanitary Sewer CCTV – Staff recommends acceptance of the low bid of $362,500.00 from Robinson Pipe Cleaning Co.

  Clarene Grinder Pump – Staff recommends acceptance of the low bid of $52,265.00 from Roto-Rooter Services Co.

  STORM RECOMMENDATION:

  Staff recommends acceptance of the low bid of $537,265.00 from Roto-Rooter Services for the 2023 Storm Sewer Repair Project.

  ROAD RECOMMENDATION:

  Rejuvenator – Staff recommends acceptance of the low bid of $95,450.00 from Pavement Technology, Inc.

  Landscaping - Staff recommends acceptance of the low bid of $47,250.00 from Telegraphis Landscape LLC.

  Road Paving – Staff recommends acceptance of the low bid of $1,865,939.71 from Youngblood Paving, Inc. for the Base Bid. 

• C.Crosswalk at Park Avenue School & South Park Road - Discussion Item

• D.Parking Lot on Recently Acquired Vacant Park Avenue Property and Long-Term Plan -Discussion Item 

• E.Community Center Playground Equipment

  Requesting approval to purchase this playground equipment from Snider Recreation Inc at the cost of $175,426.00 from capital account number 06 451 978 2023.  Snyder Recreation Inc is a CO-star account vendor.

• F.Field Lighting – Village Green and Millennium – RACP Award

  Staff recommends accepting the $500,000 award to light Millennium Park.

• G.Signal Upgrade – Milford Drive @ Rt. 88

  Staff recommends proceeding with “Option 3” for traffic signal pole design.

• H.Gateway Splash Pad Construction Proposal

  Staff recommends that Council approve moving forward with the proposal from Gateway Engineering to assist with Construction and Inspections services for an estimated cost of $200,000.

Adjournment

EXECUTIVE SESSION