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City Council Meeting Tuesday, May 02, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Council President Justin Smith

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: Father Michael Schemm

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

  1. A.Older Americans Month - May 2023

  2. B.Public Service Recognition Week – May 7-13, 2023

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

  1. A.Approve Minutes of the April 18, 2023 City Council meeting.

  2. B.Confirm the Mayor's reappointment of David Floyd to the Planning Commission. The term will expire June 1, 2026.

Action:  Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance 23-08 in the amount of $473,970.78.

    Action: Motion to (approve / deny / table) Appropriations Ordinance 23-08.

    Motion _______ Second _______ Vote _______

IX.CITY REQUESTED APPEARANCES

  1. A.45th Street Design Update - Ken Lee, PE, Garver

  2. B.Woodlawn Construction Update - Pat Herman, Garver

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consider the recommendation of the Aurora Parks Gravel Roads Task Force to test gravel and accept a quote from Northridge Sand, LLC for 1-inch hard rock gravel.

    Action: Motion to (accept / deny / table) the recommendation of the Aurora Parks Gravel Roads Task Force to test gravel (as presented / amended) and (accept / deny / table) the bid from Northridge Sand, LLC for 1-inch hard rock gravel in the amount not to exceed $17,600 and authorize the City Manager to sign all related documents. 

    Motion _______ Second _______ Vote _______

  2. B.Consideration of a quote for a used Vactor tandem axle combination sewer cleaner truck in the amount of $305,825.00.

    Action: Motion to (approve / deny /table the quote from Key Equipment and Supply Co for a used Vactor tandem axle combination sewer cleaner truck in the amount not to exceed $305,825.00, and authorize the City Manager to sign.

    Motion _______ Second _______ Vote _______

  3. C.Consideration of a bid for manhole rehab.  Two bids were received:

    Contractor                           Total Bid

    UMC                                    $129,500.00

    Mayer                                  $135,680.00 / $81,832.00 (geopolymer)

    Johnson Service Co            No Bid

    Action: Motion to (accept / deny / table) the bid from ________________ at a cost not to exceed $____________, for manhole rehab and authorize the City Manager to sign.

    Motion _______ Second  _______ Vote _______ 

  4. D.Consideration of accepting the dedication of streets and other public ways, service and utility easements and land dedicated for public use as shown on the Final Plat of the Arthur Heights PUD (PUD-23-01).

    Action: Motion to (accept / deny / table) the dedications within the Final Plat for Arthur Heights PUD and authorize all required signatures.

    Motion __________ Second __________ Roll Call Vote:

    Greg Davied _______ Tyler Dehn_______ Emily Hamburg_______ 

    Justin Smith _______ John Welch_______ Jim Benage _______

  5. E.Consideration of accepting the dedication of streets and other public ways, service and utility easements and land dedicated for public use as shown on the Final Plat of Bel Aire Lakes (SD-23-03).

    Action: Motion to (accept / deny / table) the dedications within the Final Plat for Bel Aire Lakes (SD-23-03) and authorize all required signatures.

    Motion __________ Second __________ Roll Call Vote:

    Greg Davied _______ Tyler Dehn_______ Emily Hamburg_______ 

    Justin Smith _______ John Welch_______ Jim Benage _______

XIII.EXECUTIVE SESSION

  1. A.Executive Session

    Action: Motion to go into executive session for the sole purpose of discussing the subject of: Attorney-Client consultation regarding contractual obligations pursuant to KSA 75-4319 exception for attorney-client privilege. Invite the City Manager, Interim City Attorney, Brian Meier and Ken Lee. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (_______) p.m.

    Motion __________ Second _________ Vote __________

  2. B.Executive Session

    Action: Motion to go into executive session for the sole purpose of discussing the subject of: matters of non-elected personnel; pursuant to the KSA 75-4319 exception for the same. Invite the City Manager and Interim City Attorney. The meeting will be for a period of ___minutes, and the open meeting will resume in Council Chambers at _______PM.

    Motion ________ Second ________ Vote ________

XIV.DISCUSSION AND FUTURE ISSUES

  1. A.Workshop - May 9, 2023 at 6:30 pm?

XV.ADJOURNMENT

Action: Motion to adjourn

Motion _______ Second _______ Vote _______ 

Additional Attachments

  1. A.Planning Commission Report 4-13-2023

  2. B.Manager's Report - May 2, 2023





Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed on YouTube and at www.belaireks.gov. Please make sure all cell phones and other electronics are turned off and put away.