City Council Meeting Tuesday, October 17, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: John Barkett

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION:

1. A.Red Ribbon Week - October 23rd through 31st

• 05) Proclamation Red Ribbon.pdf (0.19 MB)

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Approve Minutes of the October 3, 2023 City Council meeting.

• 06a) City Council Minutes 10-03-2023 (unapproved).pdf (0.23 MB)

2. B.Accept a Petition for Water Main Improvements on Webb Rd - 53rd Street to 1/2 Mile North.

• 06b) Webb Road Water Main Petition.pdf (1.13 MB)

3. C.Approve A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Water Main Improvements/North Webb Road).

• 06c) PA Webb Road Water Main (Bel Aire Lakes).pdf (0.03 MB)

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second ________ Vote ________ 

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 23-19 in the amount of $885,555.84.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 23-19.

   Motion ________ Second _________Vote _________

• AP ORD 23-19.pdf (0.20 MB)

IX.CITY REQUESTED APPEARANCES: None

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of A Resolution Authorizing The Offering For Sale Of General Obligation Bonds, Series 2023A And General Obligation Temporary Notes, Series 2023B, Of The City Of Bel Aire, Kansas.

   Action: Motion to (approve / deny / table) the Resolution Authorizing The Offering For Sale Of General Obligation Bonds, Series 2023A And General Obligation Temporary Notes, Series 2023B, Of The City Of Bel Aire, Kansas and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• A) Saledocs.pdf (0.09 MB)

2. B.Consideration of a Reassessment Agreement with Bayside Development for drainage improvements in lots 1-8, Block 1, Sunflower Commerce Park 2nd Addition.

   Action: Motion to (approve / deny / table) the Reassessment Agreement with Bayside Development for drainage improvements in lots 1-8, Block 1, Sunflower Commerce Park 2nd Addition, and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Respread Agreement (Bayside Development).pdf (0.75 MB)

3. C.Consideration of a Reassessment Agreement with Sham Way, LLC (Bel Aire Lakes).

   Action: Motion to (approve / deny / table) the Reassessment Agreement with Sham Way, LLC (Bel Aire Lakes) and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Respread Agreement (Bel Aire Lakes).pdf (1.41 MB)

4. D.Consideration of a contract For Engineering Services with Certified Engineering Design, P.A. for Webb Rd Water Main. 

   Action: Motion to (approve / deny / table) the contract For Engineering Services with Certified Engineering Design, P.A. for Webb Rd Water Main and authorize the Mayor to sign.

   Motion ________ Second _________ Vote ________

• E) Engineer's Contract-Bel Aire 16 inch Water Line North Webb Road.pdf (0.09 MB)

5. E.Consideration of accepting a quote from JCI in the amount of $39,500 to replace a  Floserve pump with a new Flygt Chopper Pump. 

   Action: Motion to (accept / deny / table) the quote from JCI for a replacement Flygt Chopper Pump at a cost not to exceed $42,000 for pump and shipping and authorize the Mayor to sign.

   Motion ________ Second _________ Vote ________

• E01) New Grinder pump Rock Road.pdf (0.03 MB)
• E02) JCI Pump Quote - SEQT-43264TM.pdf (0.24 MB)

XIII.EXECUTIVE SESSION

1. A.Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager and City Attorney. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m. 
   
   Motion __________ Second _________ Vote __________

2. B.Action: Motion to go into executive session for the sole purpose of discussing the subject of: non-elected personnel pursuant to K.S.A. 75-4319(b)(1) to discuss personnel matters related to non-elected personnel . Invite the City Manager and City Attorney. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m. 
   
   Motion __________ Second _________ Vote __________

3. C.Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Attorney, City Engineer and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m. 
   
   Motion __________ Second _________ Vote __________

XIV.DISCUSSION AND FUTURE ISSUES

1. A.Special Meeting – October 25, 2023

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion ________ Second ________  Vote________ 

Additional Attachments

1. A.Finance Report - September 2023 

• September 2023 Finance Report.pdf (0.25 MB)

2. B.Recreation Department Activities - September 2023

• RDact10-23.pdf (0.17 MB)

3. C.Manager's Report- October 17, 2023

• z- Managers Report - October 17, 2023.pdf (0.83 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed on www.belairekes.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.