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City Council Meeting Tuesday, September 19, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: Pastor Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Approval of Minutes of the September 5, 2023 regular City Council meeting.

  2. B.Approval of Minutes of the September 12, 2023 City Council Special Meeting.

  3. C.Confirm the Mayor's appointment of Deryk Faber to the Bel Aire Area Planning Commission. The term will expire on October 1, 2026.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second ________ Vote ________ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance 23-17 in the amount of $392,264.18.

    Action: Motion to (approve / table / deny) Appropriations Ordinance 23-17.

    Motion ________ Second ________ Vote ________

VIII.CITY REQUESTED APPEARANCES

  1. A.2022 Audit Presentation- Tara Laughlin from Allen, Gibbs & Houlik

  2. B.45th Street - Oliver to Woodlawn, Design Update - Ken Lee, PE, Garver

IX.PUBLIC HEARING: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

  1. A.The purpose of public hearing is to hear any and all written or oral objections to the respective assessments considered in the Ordinance Levying special assessments on the agenda.

    Action: Motion to close the Public Hearing.

    Motion ________ Second ________ Vote ________ 

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration of An Ordinance Levying Special Assessments, Including Benefit Fees, On Certain Property To Pay The Costs Of Internal Improvements In The City Of Bel Aire, Kansas, As Heretofore Authorized By Resolution Nos. R-20-01, R-20-02, R-20-03, R-20-04, R-20-05, R-20-06, R-20-07, R-20-12, R-20-13, And R-20-14; And Providing For The Collection Of Such Special Assessments And Benefit Fees.

    Action: Motion to (approve / deny / table) An Ordinance Levying Special Assessments, Including Benefit Fees, On Certain Property To Pay The Costs Of Internal Improvements In The City Of Bel Aire, Kansas, As Heretofore Authorized By Resolution Nos. R-20-01, R-20-02, R-20-03, R-20-04, R-20-05, R-20-06, R-20-07, R-20-12, R-20-13, And R-20-14; And Providing For The Collection Of Such Special Assessments And Benefit Fees and authorize the Mayor to sign.

    Motion ________ Second _________ Roll Call Vote:

    Greg Davied ______ Tyler Dehn ______  Emily Hamburg ______ 

    Justin Smith ______  John Welch ______ 

  2. B.Consideration of the proposal from The Traffic Group for 24-hour video vehicle classification turning movement counts at various intersections for the 45th – Oliver to Woodlawn Street Reconstruction project in the amount of $14,800.00. 

    Action: Motion to (approve / deny / table) the quote from The Traffic Group in the amount of $14,800.00 for 24-hour Video Vehicle Classification Turning Movement Counts at various intersections for the 45th – Oliver to Woodlawn Street Reconstruction project, and authorize the Mayor to sign all related documents.

    Motion __________  Second __________ Vote __________

  3. C.Consideration of an Agreement for Professional Services with Garver for the Design, Construction Staking, Construction Administration and Construction Observation services for the Arthur Heights in the amount of $110,900.00.

    Action: Motion to (approve / deny / table) an Agreement for Professional Services with Garver for Design, Construction Staking, Construction Administration and Construction Observation services for the Arthur Heights in the amount of $110,900.00 and authorize the Mayor to sign.

    Motion __________  Second __________ Vote __________

  4. D.Consideration of a Supplemental Agreement for Professional Services with Garver for extending their Construction Engineering services for the Woodlawn Project.

    Action: Motion to (approve / deny / table) a Supplemental Agreement for Professional Services with Garver for extending their Construction Engineering services for the Woodlawn Project in the amount of $125,464.95 and authorize the Mayor to sign.

    Motion __________  Second __________ Vote __________

  5. E.Consideration of a quote for Repair and Plastering of Central Park Pool. Three quotes were received:

    Mid-West Plastering LLC             $47,200
    Mid America Pool Renovation      $67,070
    Mid America Pool Renovation                 $81,650 (exposed aggregate finish)

    Action: Motion to accept the quote from ____________ in the amount of $_____________ for Repair and Plastering of Central Park Pool, and authorize the Mayor to sign all related documents.

    Motion ________ Second ________ Vote _________

  6. F.Consideration of acquiring Right-of-Way from Envision Management LLC for the 53rd Street Reconstruction Project. 

    Action: Motion to (approve / deny / table) the receipt of right-of-way from Envision Management LLC for the 53rd Street Reconstruction Project and authorize the Mayor to sign. 

    Motion ________ Second ________ Vote ________

XIII.EXECUTIVE SESSION

Action: Motion to go into executive session for the sole purpose of discussion the subject of: (                                     ), pursuant to the KSA 75-4319 exception for: (                              ). Invite the City Manager and the City Attorney. The meeting will be for a period of (    ) minutes, and the open meeting will resume in City Council Chambers at (           ) PM.

Motion __________ Second _________ Vote __________

XIV.DISCUSSION AND FUTURE ISSUES

XV.ADJOURNMENT

Action:  Motion to adjourn.

Motion ________ Second ________ Vote ________

Additional Attachments

  1. A.PD Monthy Report August 2023

  2. B.Recreation Update August 2023 

  3. C.Task Force Draft Minutes - September 11, 2023

  4. D.Manager's Report - September 19, 2023

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.