City Council Meeting Tuesday, November 07, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Dr. Robert Lindsted

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION:

1. A.Veteran's Day - November 11, 2023

• 02) Proclamation- Veterans Day.pdf (0.19 MB)

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Approve the Minutes of the October 17, 2023 City Council regular meeting.

• 03a) City Council Minutes 10-17-2023 (unapproved).pdf (0.23 MB)

2. B.Approve the Minutes of the October 25, 2023 special City Council meeting.

• 03b) City Council Minutes 10-25-2023 special meeting (unapproved).pdf (0.19 MB)

3. C.Approve the Minutes of the October 30, 2023 special City Council meeting.

• 03c) City Council Minutes 10-30-2023 special meeting (unapproved).pdf (0.18 MB)

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second ________ Vote ________

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 23-20 in the amount of $1,982,442.94.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 23-20.

   Motion ________ Second ________ Vote ________

• AP ORD 23-20.pdf (0.35 MB)

IX.CITY REQUESTED APPEARANCES: None

X.CITIZEN CONCERNS: If you wish to speak please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of An Ordinance Authorizing And Providing For The Issuance Of General Obligation Bonds, Series 2023A, Of The City Of Bel Aire, Kansas; Providing For The Levy And Collection Of An Annual Tax For The Purpose Of Paying The Principal Of And Interest On Said Bonds As They Become Due; Authorizing Certain Other Documents And Actions In Connection Therewith; And Making Certain Covenants With Respect Thereto.

   Action: Motion to (approve / deny / table) An Ordinance Authorizing And Providing For The Issuance Of General Obligation Bonds, Series 2023A, Of The City Of Bel Aire, Kansas; Providing For The Levy And Collection Of An Annual Tax For The Purpose Of Paying The Principal Of And Interest On Said Bonds As They Become Due; Authorizing Certain Other Documents And Actions In Connection Therewith; And Making Certain Covenants With Respect Thereto and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• A01) GO Bonds, Series 2023A - Basicdocs.pdf (0.12 MB)
• A02) Closedocs.pdf (0.10 MB)
• A03) Disclosure Undertaking.pdf (0.04 MB)

2. B.Consideration of A Resolution Prescribing The Form And Details Of And Authorizing And Directing The Sale And Delivery Of General Obligation Bonds, Series 2023A, Of The City Of Bel Aire, Kansas, Previously Authorized By Ordinance No. 708 Of The Issuer; Making Certain Covenants And Agreements To Provide For The Payment And Security Thereof; And Authorizing Certain Other Documents And Actions Connected Therewith.

   Action: Motion to (approve / deny / table) A Resolution Prescribing The Form And Details Of And Authorizing And Directing The Sale And Delivery Of General Obligation Bonds, Series 2023A, Of The City Of Bel Aire, Kansas, Previously Authorized By Ordinance No. 708 Of The Issuer; Making Certain Covenants And Agreements To Provide For The Payment And Security Thereof; And Authorizing Certain Other Documents And Actions Connected Therewith and authorize the Mayor to sign.

   Motion ________ Second _________ Vote _________

3. C.Consideration of A Resolution Authorizing And Directing The Issuance, Sale And Delivery Of General Obligation Temporary Notes, Series 2023B, Of The City Of Bel Aire, Kansas; Providing For The Levy And Collection Of An Annual Tax, If Necessary, For The Purpose Of Paying The Principal Of And Interest On Said Notes As They Become Due; Making Certain Covenants And Agreements To Provide For The Payment And Security Thereof; And Authorizing Certain Other Documents And Actions Connected Therewith.

   Action: Motion to (approve / deny / table) A Resolution Authorizing And Directing The Issuance, Sale And Delivery Of General Obligation Temporary Notes, Series 2023B, Of The City Of Bel Aire, Kansas; Providing For The Levy And Collection Of An Annual Tax, If Necessary, For The Purpose Of Paying The Principal Of And Interest On Said Notes As They Become Due; Making Certain Covenants And Agreements To Provide For The Payment And Security Thereof; And Authorizing Certain Other Documents And Actions Connected Therewith and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• B01) GO Temp Notes, Series 2023B - Basicdocs - Notes.pdf (0.11 MB)
• B02) Closedocs - Notes.pdf (0.09 MB)

4. D.Consideration of Accepting and Filing the Aurora Park Gravel Roads Task Force Drainage Report and Speed Reduction Report dated October 19, 2023.

   Action: Motion to (accept and file / deny / table) the Aurora Park Gravel Roads Task Force Drainage Report and Speed Reduction Report.

   Motion ________ Second ________ Vote ________

• D01) Aurora Park Gravel Roads Task Force Drainage Recommendation.pdf (0.02 MB)
• D02) Speed Reduction Petition.pdf (0.02 MB)

5. E.Consideration of selecting an Owners Representative for potential future city infrastructure projects.  PEC and Burns & McDonnell submitted RFQ’s.

   Action: Motion to (accept the Request for Qualifications from ___________________ and authorize staff to negotiate an agreement / reject all proposals / table this item).

   Motion ________ Second ________ Vote ________

• E) OR Scoring Matrix Committee.pdf (0.10 MB)

6. F.Consideration of action on Charter Ordinance #24.  This relates to city legal publications.

   Action: Motion to (rescind Charter Ordinance #24 / uphold Charter Ordinance #24 and schedule a special election).

   Motion ________ Second ________ Vote ________

• F01) Protest Petition Charter Ordinance 24.pdf (10.22 MB)
• F02) AGO 2023-005.pdf (0.27 MB)
• F03) Attorney General Opinion 94-103 City not required to hold an election if a successful petition is brought.pdf (0.08 MB)
• F04) Charter Ord 24 Offical City Newspaper.pdf (0.14 MB)
• F05) Charter Ord 24 AoP 2023.08.31.pdf (0.12 MB)

7. G.Consideration of a Proposal from Fire Protection Systems to remove and replace the double check backflow preventers in Bel Aire's water pump house.

   Action: Motion to (accept / deny / table) the proposal from Fire Protection Systems to remove and replace the double check backflow preventers in Bel Aire's water pump house at a cost not to exceed $42,110.00, and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• G) Back Flow Report.pdf (0.84 MB)

8. H.Consideration of a Quote from Axon Enterprise, Inc. for the purchase of the Axon cameras and related equipment.

   Action: Motion to (accept / deny / table) the Quote from Axon Enterprise, Inc. for the purchase of the Axon cameras, docks, cables, warranties, storage, and license at the cost of $84,454 with the payment to be spread over 60-months, and authorize the mayor to sign.

   Motion ________ Second ________ Vote ________

• H) Axon Body Cameras 2023.10.25.pdf (3.35 MB)

XIII.EXECUTIVE SESSION

1. A.Executive Session

   Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Attorney, Bond Counsel and Assistant City Manager. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m. 

   Motion __________ Second _________ Vote __________

XIV.DISCUSSION AND FUTURE ISSUES

1. A.Workshop – November 21 at 6:30 pm?

2. B.Regular Meeting on November 19th?

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion ________ Second ________ Vote ________

Additional Attachments:

1. A.Treasurer Report-3rd Qtr 2023

• City of Bel Aire Treasurer's Report 3rd Qtr 2023.pdf (0.37 MB)

2. B.UAC Agenda 11-8-23

• z- UAC Agenda 11-8-23.pdf (0.10 MB)

3. C.Manager’s Report – November 7, 2023

• z- Managers Report - November 7, 2023.pdf (0.25 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.