City Council Meeting Tuesday, May 07, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

1. A.Older Americans Month, May 2024

• 05-May- Older Americans Month.pdf (0.26 MB)

2. B.Public Service Recognition Week, May 5-11, 2024

• 05-May 5-11 - Public Service Week.pdf (0.19 MB)

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Approval of Minutes of the April 16, 2024 City Council meeting.

• City Council Minutes 04-16-2024 (unapproved).pdf (0.25 MB)

2. B.Accept Petitions for Paving, Sanitary Sewer, Stormwater, and Water Distribution System Improvements to serve Chapel Landing 6th Addition.

• Chapel Landing 6th, Paving, Sewer, Stormwater, Water.pdf (7.14 MB)

3. C.Adopt Resolutions Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving, Sanitary Sewer, Stormwater Sewer, and Water Distribution Improvements/Chapel Landing 6th Addition).

• PA Paving - Chapel Landing 6th Add.pdf (0.03 MB)
• PA Sanitary Sewer - Chapel Landing 6th Add.pdf (0.03 MB)
• PA Storm Water Sewer - Chapel Landing 6th Add.pdf (0.03 MB)
• PA Water - Chapel Landing 6th Add.pdf (0.03 MB)

4. D.Approve Waz Up Fireworks, LLC to be located at 9745 E 50th St N (Clinic In A Can) as qualifying for Fireworks Retail Sales Permit pending Sedgwick County Fire Marshall inspection.

• 03c) Waz Up Fireworks Application 2024.pdf (0.71 MB)

5. E.Approve Wholesale Fireworks Enterprises, LLC to be located at 6334 E Crestmark as qualifying for Fireworks Retail Sales Permit pending Sedgwick County Fire Marshall inspection.

• 03d) Wholesale Fireworks Application 2024.pdf (0.78 MB)

6. F.Accept the Mayor's reappointment of Dee Anne Roths to the Planning Commission. The term will be three years and will expire on 6/1/2027.

7. G.Accept the Mayor's reappointment of Philip Jordan to the Planning Commission. The new term is three years and will expire on 4/1/2027.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 24-08 in the amount of $2,291,672.24.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-08.

   Motion ________ Second ________ Vote ________ 

• Appropriations Ordinance 24-08.pdf (2.00 MB)

IX.CITY REQUESTED APPEARANCES

1. A.Ken Lee, Garver – 45th Street roundabout preliminary design sketch

2. B.Gary O'Neal, Bel Aire Lions Club – Application for Fireworks Retail Sales Permit

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of an application from Bel Aire Lions Club for Fireworks Sales Permit pending Sedgwick County Fire Marshall inspection.

   Action: Motion to (approve / deny / table) the application application from Bel Aire Lions Club for Fireworks Sales Permit pending Sedgwick County Fire Marshall inspection, and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Bel Aire Lions Club Application 2024.02.19.pdf (0.37 MB)

2. B.Consideration of an application from Shocker Fireworks for Fireworks Sales Permit pending Sedgwick County Fire Marshall inspection.

   Action: Motion to (approve / deny / table) the application from Shocker Fireworks for Fireworks Sales Permit pending Sedgwick County Fire Marshall inspection, and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• 03e) Shocker Fireworks Application 2024.pdf (0.62 MB)

3. C.Consideration of A Resolution Of The Governing Body Of The City Of Bel Aire, Kansas Authorizing The Sale And Conveyance Of Certain Property To North Webb, LLC.

   Action: Motion to (adopt / deny / table) the Resolution Of The Governing Body Of The City Of Bel Aire, Kansas Authorizing The Sale And Conveyance Of Certain Property To North Webb, LLC and authorize all required signatures.

   Motion ________ Second ________ Vote ________

• PURCHASE OPTIONS AND TITLE TRANSFER1.pdf (0.05 MB)

4. D.Consideration of Work Order No. 24-04 with PEC for Civil Engineering Design Services for the 2024 Street Maintenance Program.

   Action: Motion to (approve / deny / table) Work Order No. 24-04 with PEC for Civil Engineering Design Services for the 2024 Street Maintenance Program and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• 04.29.24 Street Preservation Projects Engineering Agreement.pdf (0.13 MB)
• 237363-004 - WO 24-04.pdf (0.33 MB)

5. E.Consideration of a Bid for Paving Improvements to serve Aurora Park (40th & Parkwood). Bids were received from three companies:

                                  Eng. Estimate    APAC               KS Paving        Pearson

   Base Bid                 $519,098.50      $927,791.00     $717,257.00        $786,926.50

   Alt 1: Intersection     ($5,200.00)        ($5,980.00)      ($5,720.00)        ($9,100.00)

   Base + Alt 1            $513,898.50     $921,811.00       $711,537.00       $777,826.50

   Alt 2: Ditch             $101,355.00      $255,702.00      $173,577.00       $359,352.00

   Base + Alt 2            $620,453.50   $1,183,493.00      $890,834.00    $1,124,464.50

   Base + Alt 1 & 2     $615,253.50   $1,177,513.00     $885,114.00     $1,115,364.50

   Alt 3: Concrete         $128,340.00     $147,591.00     $102,672.00       $147,591.00

   Base + Alt 3             $647,438.50   $1,075,382.00    $819,929.00        $934,517.50

   Base + Alt 1, 2 & 3  $743,593.50   $1,325,104.00    $987,786.00     $1,262,955.50

   Action: Motion to (accept / deny / table) the Base Bid from ______________ (and/ or) Alternate 1, (and/or) Alternate 2, (and/or) Alternate 3, for a total bid amount not to exceed $ ________ and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Staff Report Parkwood and 40th Bids.pdf (0.22 MB)
• PARKWOOD & 40TH BID TABULATION.pdf (0.54 MB)
• UPDATED Parkwood & 40th Calc.pdf (0.06 MB)
• Parkwood (Aurora Park) petition letter 2023.01.06.pdf (1.83 MB)

6. F.Consideration of a Charter Ordinance exempting the City of Bel Aire, from the provisions of K.S.A. 12-1651.

   Action: Motion to (adopt / deny / table) Charter Ordinance No. 25 exempting the City of Bel Aire from the provisions of K.S.A. 12-1651, relating to designation of an official city newspaper and providing substitute and additional provisions on the same subject. 

   Motion _______ Second _______ Roll Call Vote:

   Greg Davied _______ Tyler Dehn _______ Emily Hamburg _______

   Justin Smith _______ John Welch _______ Mayor Jim Benage _______

• Self-Publication onto City's Website, Staff Report for 05-07-24 City Council Mtg.pdf (0.04 MB)
• Self-Publication Charter Ordinance 25.pdf (0.01 MB)

7. G.Consideration of An Ordinance Calling A Referendum Election To Approve Proposed Charter Ordinance 25 Of The City Of Bel Aire, Kansas And Setting The Election For The Same In Conjunction With The State-Wide August Primary Election.

   Action: Motion to (adopt / deny / table)  An Ordinance Calling A Referendum Election To Approve Proposed Charter Ordinance 25 Of The City Of Bel Aire, Kansas And Setting The Election For The Same In Conjunction With The State-Wide August Primary Election.

   Motion ________ Second ________ Vote ________

• Ordinary Ordinance setting referendum for next election on Charter Ordinance 25.pdf (0.01 MB)

XIII.EXECUTIVE SESSION

Action: Motion to go into executive session for the sole purpose of discussion the subject of: (                                     ), pursuant to the KSA 75-4319 exception for: (                              ). Invite the City Manager and the City Attorney. The meeting will be for a period of (    ) minutes, and the open meeting will resume in City Council Chambers at (           ) PM.

Motion _______ Second _______ Vote _______ 

XIV.DISCUSSION AND FUTURE ISSUES

1. A.City Council Workshop - May 14th at 6:30 p.m. ?

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.City Manager’s Report – May 7, 2024

• z- City Manager's Report - May 7, 2024.pdf (0.19 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.