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City Council Meeting Tuesday, May 21, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: Dr. Terry Hedrick

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

  1. A.National Public Works Week, May 19-25, 2024

  2. B.Memorial Day – May 27, 2024

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

  1. A.Approval of Minutes of the May 7, 2024 City Council meeting.

  2. B.Accept Petitions for Sanitary Sewer and Water Distribution System Improvements to serve Lycee Addition.

  3. C.Adopt Resolutions Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Sanitary Sewer and Water Distribution System Improvements/Lycee Addition).

  4. D.Approve the reappointment of Ted Henry as City Manager for the next twelve months.

  5. E.Approve the reappointment of Maria Schrock as City Attorney for the next twelve months.

  6. F.Approve the reappointment of Terry Beall as Municipal Court Judge for the next twelve months.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 24-09 in the amount of $403,330.40.

    Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-09.

    Motion ________ Second ________ Vote ________ 

IX.CITY REQUESTED APPEARANCES

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration of a request by Waste Connections for rate increase for solid waste and recycling services. Herschel West, Waste Connections, will present the request.

    Action: Motion to (approve / deny / table) a ___% rate increase for solid waste and recycling services fees paid by the City to Waste Connections effective July 1, 2024. Any changes to the rate the City of Bel Aire charges to customers for trash and recycling service will be discussed and approved by resolution at a future City Council Meeting.

    Motion ________ Second ________ Vote ________

  2. B.Consideration of a quote to replace 4 water pumps in the Bel Aire pump house. Two quotes were received:

    Contractor                     Total

    JCI                                 $53,559.00

    MEM - Industrial LLC    $89,657.86

    Action: Motion to (accept / deny / table) the quote from ________ in the amount of $__________ to replace 4 water pumps in the Bel Aire pump house and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  3. C.Consideration of selecting a proposal for Sewer Manhole Rehabilitation 2024. Two contractors provided proposals:
        Contractor            Total
        UMC                $34,200.00
        Mayer            $124,345.00
        Dondlinger     No Proposal

    Action: Motion to (accept / deny / table) the proposal from ________ in the amount of $________ and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  4. D.Consideration of selecting a proposal for Sewer Camera Equipment. Four Contractors provided proposals:
        Contractor                                          Amount
        Key Equipment (Rover X)                 $125,400.00
        Elliot Equipment Company (Aries)    $235,000.00
        Insight Vision (Riezler)                      $109,467.45  
        MPE Equipment                                $104,995.00

    Action: Motion to (accept / deny / table) the proposal from _______________ in the amount of $_________ for sewer camera equipment, and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  5. E.Consideration of appointing a Council President for 2024 to replace Justin Smith.

    Action: Motion to appoint_______________ as Council President for 2024.

    Motion ________ Second ________ Vote _________

  6. F.Consideration of appointing a Councilmember to the Public Building Commission to fill the seat previously held by Justin Smith. Per City Code, the term of office of the Governing Body Member on the PBC shall be co-terminus with the member’s term of office as a member of the Governing Body of the City.

    Action: Motion to (approve / deny / table) Mayor Benage's appointment of Councilmember ____________ to the Public Building Commission.

    Motion _______ Second _______ Vote ________

XIII.EXECUTIVE SESSION

Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Attorney, City Engineer, and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

Motion __________ Second _________ Vote __________

XIV.DISCUSSION AND FUTURE ISSUES

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

  1. A.Public Works Staff Report - April 2024

  2. B.April 2024 Monthly Finance Report

  3. C.Manager's Report - May 21, 2024

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.