City Council Meeting Tuesday, January 03, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: John Barkett

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

1. A.Martin Luther King, Jr. Day - January 16, 2023

• 02) January - MLK Day.pdf (0.15 MB)

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Approval of Minutes of the December 20, 2022 City Council meeting.

• 03) City Council Minutes 12-20-2022 (unapproved).pdf (0.24 MB)

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second ________ Vote ________

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance 22-24 in the amount of $1,167,486.29.

   Action: Motion to (approve / deny / table) Appropriations Ordinance 22-24.

   Motion _______ Second _______ Vote _______

• AP ORD 22-24.pdf (0.36 MB)

IX.CITY REQUESTED APPEARANCES

1. A.Employee Recognition

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of An Order (V-22-03) Vacating A Portion Of A Platted Building Setback Line On Certain Property Located In The  Rock Springs 3rd Addition Within The Corporate City Limits Of The City Of Bel Aire, Kansas (5243-45 and 5237-39 Toben Court).

   Action: Motion to (approve / deny / table) An Order Vacating A Portion Of A Platted Building Setback Line On Certain Property Located In The Rock Springs 3rd Addition Within The Corporate City Limits Of The City Of Bel Aire, Kansas and authorize the Mayor to sign.

   Motion _______ Second _______    Roll Call Vote:

   Greg Davied _______ Tyler Dehn _______ Emily Hamburg_______ 

   Justin Smith_______ John Welch _______ Mayor Jim Benage_______ 

• 11.10.22 PC Meeting Report.pdf (0.13 MB)
• V-22-03.RS3rd.pdf (0.91 MB)
• Vacation Order Toben Court Rock Springs.pdf (0.19 MB)

2. B.Consideration of a bid for Micro-Surfacing Street Repairs. Two bids were received:

   Contractor                        Total Bid

   Engineer’s Estimate        $692,290.00

   Vance Brothers                $908,219.78

   Intermountain                $1,532,009.00

   Action: Motion to (accept / deny / table) a bid for Micro-Surfacing from ______________ in the amount not to exceed $ ________________ , and authorize the Mayor to sign all related documents. 

   Motion _______ Second _______ Vote _______

• Microsurfacing Street Repair Bids 10.12.22 2-22.pdf (0.05 MB)

3. C.Approval of the 2023 Personnel Policy.

   Action: Motion to (approve / deny / table) the 2023 City of Bel Aire Personnel Policy and authorize the Mayor to sign.

   Motion _______ Second _______ Vote _______ 

• C1) Staff Report - Personnel Policy 2022.12.29.pdf (0.13 MB)
• C2) Personnel Policy Rev. 1.03.2023.pdf (0.70 MB)

4. D.Consideration of accepting an engineering design option for 45th Street from Oliver to Woodlawn.  Garver was selected as the design engineer and has provided two options for consideration:

   Option A (Basic design of 3-lane with signalized intersection at Oliver)    $673,097.00

   Option B (Expanded design looking at round-about at Oliver and other possible improvements)   $739,702.00

   Action: Motion to (accept / deny / table) Option ___ from Garver for engineering design of 45th Street from Oliver to Woodlawn at a cost not to exceed $__________, and authorize the Mayor to sign all related documents.

   Motion _______ Second _______ Vote _______

• Garver 45th Street Scope of Services Summary.pdf (0.06 MB)
• 45th Street Oliver to Woodlawn Design Fee for Scope Review December 2022 - Option A Reduced Services.pdf (0.06 MB)
• 45th Street Oliver to Woodlawn Design Fee for Scope Review December 2022 - Option B Full Services.pdf (0.06 MB)

XIII.EXECUTIVE SESSION

Action: Motion to go into executive session for the sole purpose of discussion the subject of: Attorney-Client consultation regarding contractual obligations pursuant to the KSA 75-4319 exception for attorney-client privilege. Invite the City Manager, the City Attorney, Brain Meier, Sarah Lohman, Dave Naaman and Jennifer Hill. The meeting will be for a period of (    ) minutes, and the open meeting will resume in City Council Chambers at (           ) PM.

Motion _______ Second _______ Vote _______

XIV.DISCUSSION AND FUTURE ISSUES

1. A.Workshop January 10th at 6:30 p.m.?

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______ Second _______ Vote _______

Additional Attachments

1. A.REAP 2022 Yearly Summary

• 2022 REAP Yearly Summary.pdf (0.59 MB)

2. B.Manager's Report - January 3, 2023

• z- Managers Report - January 3, 2023.pdf (0.87 MB)

Notice

It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Cox Cable Channel 7 broadcasts of this meeting are live or rebraodcasts can be streamed on YouTube and at www.belaireks.gov. Please make sure all cell phones and other electronics are turned off and put away.