City Council Meeting Tuesday, February 20, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the February 6, 2024 City Council meeting.

• City Council Minutes 02-06-2024 (unapproved).pdf (0.10 MB)

2. B.Accept and file the Bel Aire Land Bank 2023 Ending Sales and Financial Report.

• 00) Staff Report- Land Bank Annual Report for 2023.pdf (0.17 MB)
• 00) Legal Publication - Land Bank Inventory 2023.pdf (0.01 MB)
• Land Bank Expenses 2023.pdf (0.08 MB)
• Land Bank Revenues 2023.pdf (0.08 MB)

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 24-03 in the amount of $547,694.08.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-03.

   Motion ________ Second _________Vote _________

• AP ORD 24-03.pdf (1.04 MB)

VIII.CITY REQUESTED APPEARANCES

1. A.45th Street Update - Ken Lee, PE, Garver

• 45thSt_Signal_or_Roundabout_Survey_Report.pdf (0.14 MB)

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of A Design Concept in conjunction with the 45th, Woodlawn to Oliver Design Project. Two Actions are requested of the Council.

   Action: Motion to (approve / deny / table) the design of a (traffic signal / roundabout) for traffic control at the intersection of 45th and Oliver in conjunction with the 45th, Woodlawn to Oliver design project.

   Motion ________ Second ________ Vote ________

   Action: Motion to (approve / deny / table) the Design Concept (as presented / amended) in conjunction with the 45th, Woodlawn to Oliver design project.

   Motion ________ Second ________ Vote ________

2. B.Consideration of An Ordinance Approving The Recommendation Of The Bel Aire Planning Commission Changing The Zoning District Classification Of Certain Lands Located In The City Of Bel Aire, Kansas Under The Authority Granted By The Zoning Regulations Of The City (Tierra Verde South, PUD-23-02).

   Action: Motion to (accept / deny / table)  An Ordinance Approving The Recommendation Of The Bel Aire Planning Commission Changing The Zoning District Classification Of Certain Lands Located In The City Of Bel Aire, Kansas Under The Authority Granted By The Zoning Regulations Of The City (Tierra Verde South Addition, PUD-23-02) and authorize the Mayor to sign.

   Motion ________ Second ________ Roll Call Vote:

   Greg Davied ________ Tyler Dehn ________ Emily Hamburg ________ 

   Justin Smith ________ John Welch ________ Jim Benage ________ 

• Tierre Verde Ordinance (updated 02-01-24).pdf (0.01 MB)
• planning.staff report.1.11.24.pdf (0.03 MB)
• Application for Revised PUD-23-04 12.15.23.pdf (0.31 MB)
• Affidavit to Correcting Grantor to City of Bel Aire Land Bank.pdf (0.07 MB)
• Affidavit of Publication 12.21.23.pdf (0.22 MB)
• Ownership List for Revised PUD-23-04.pdf (0.29 MB)
• Tierra Verde South Add-pg2.pdf (0.55 MB)

3. C.Consideration of accepting a bid for 53rd Street Reconstruction, Oliver to Woodlawn. Four bids were received.

   Action: Motion to (accept / deny / table) the bid from _________, for (asphalt / concrete) in the amount of $_______ for 53rd Street Reconstruction, Oliver to Woodlawn and authorize the Mayor to sign all related documents.

   Motion ________ Second ________Vote ________

• 02.13.24 53rd Street Bids.pdf (0.22 MB)

4. D.Consideration of a Kansas Local Bridge Improvement Program Bridge Reconstruction/Rehabilitation Agreement.

   Action: Motion to (approve / deny / table) the Kansas Local Bridge Improvement Program Bridge Reconstruction/Rehabilitation Agreement by and between the Kansas Department of Transportation and the City of Bel Aire, and authorize the Mayor to sign.

   Motion __________  Second __________ Vote __________

• Staff Report - KLBIP KDOT Agreement.pdf (0.12 MB)
• U-2496-01 KLBIP Agreement (City of Bel Aire).finalv2.pdf (1.31 MB)

5. E.Consideration of a quote from Imagine IT for server replacement.

   Action: Motion to (accept / deny / table) the quote from Imagine IT for server replacement for a one-time fee of $23,397.50, and a recurring monthly fee of $880.88 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote _________

• Server Migration and Upgrade Staff Report.pdf (0.05 MB)
• Server Replacement Quote.pdf (0.68 MB)

6. F.Consideration of a quote from Imagine IT for the Security Shield Program.

   Action: Motion to (accept / deny / table) the quote from Imagine IT for the Security Shield Program for a one-time fee of $6,000, and a recurring monthly fee of $1,989.20 and authorize the Mayor to sign. 

   Motion ________ Second ________ Vote _________

• Security Shield Enrollment Proposal.pdf (0.05 MB)
• City of Bel Aire Shield Proposal.pdf (3.24 MB)

7. G.Consideration of a Resolution designating signatories for the City's checking account.

   Action: Motion to (accept/ deny/ table) the Resolution certifying the signatures of certain City officials and designating those officials as authorized signatories for the City's account with Stryv Bank and authorize the Council President to sign said Resolution.

   Motion ________ Second ________ Vote ________

• Agenda Memo-Stryv Bank Signers Resolution.pdf (0.06 MB)
• Resolution_ Designate Bank Signatures -STRYV- Pdf.pdf (0.01 MB)

8. H.Consideration of a Resolution designating signatories for the City's account with the Kansas Municipal Investment Pool.

   Action: Motion to (adopt/ deny/ table) the Resolution certifying the signatures of certain employees and designating those employees as authorized signatories for the City's account with the Kansas Municipal Investment Pool and authorize the Mayor to sign said Resolution.

   Motion ________ Second ________ Vote ________

• Agenda Memo-MIP Signers Resolution.pdf (0.02 MB)
• Resolution_ Designate Bank Signatures -KMIP.pdf (0.01 MB)

9. I.Consideration of A Software and Professional Services Agreement with gWorks for software data conversion.

   Action: Moton to (approve / deny / table) the Software and Professional Services Agreement with gWorks at a cost not to exceed $24,500 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Agenda Memo-gWorks contract.pdf (0.06 MB)
• Contract Data Pulls BelAire KS-gWorks.pdf (0.15 MB)
• Addendum I Data Pulls Bel Aire KS-gWorka.pdf (0.07 MB)

XII.EXECUTIVE SESSION

1. A.Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, Assistant City Manager, City Attorney, City Engineer and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

   Motion __________ Second _________ Vote __________

2. B.Action: Motion to recess into Executive Session to discuss contract negotiations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. The Executive Session will include the City Manager, Assistant City Manager, and Attorneys for the City. The Executive Session will be for a period of (___) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

   Motion ________ Second ________ Vote ________

3. C.Action: Motion to recess into Executive Session to discuss personnel performance pursuant to K.S.A. 75-4319(b)(1) to discuss personnel matters of non-elected personnel. The Executive Session will include the City Manager, Assistant City Manager, and Attorney for the City. The Executive Session will be for a period of (_____) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

   Motion ________ Second _________Vote _________

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Recreation Update - January 2024

• RDact2-24.pdf (0.13 MB)

2. B.Manager's Report - February 20, 2024

• zz- Managers Report - February 15, 2024.pdf (0.16 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and electronics are turned off and put away.