City Council Meeting Tuesday, July 01, 2025 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Tom Schmitz                   John Welch        

III.OPENING PRAYER: Deacon Luke Meyerhoff

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the June 17, 2025 City Council meeting.

• City Council Minutes 6-17-2025 (unapproved).pdf (0.23 MB)

2. B.Approve the Mayor's re-appointment of Antonio Kitt to Seat 4 on the Utility Advisory Committee, term expiring 8/1/2028.

3. C.Accept the Bel Aire Lakes Entrance Petition, for pavement and drainage improvements.

• Bel Aire Lakes Entrance - Petition (002).pdf (0.02 MB)
• Bel Air Lakes Entrance - Engineer's Estimate.pdf (0.19 MB)

4. D.Adopt A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving And Entrance Improvements/Bel Aire Lakes Addition).

• PA Entrance and Paving--Bel Aire Lakes Addition.pdf (0.04 MB)

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 25-12 in the amount of $1,744,261.60.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 25-12.

   Motion ________ Second ________ Vote ________ 

• AP ORD 25-12 Combined.pdf (0.29 MB)

VIII.CITY REQUESTED APPEARANCES

1. A.Dr. Mercy Umeri and Dr. Stephanie Newbold, Director of the Hugo Wall School of Public Affairs -Special Presentation 

2. B.Ken Lee, P.E. with Garver - Project Updates

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of a request to continue Partnership with PBS Kansas. Victor Hogstrom, PBS Kansas President & CEO, will be present to answer questions from the Council.

   Action: Motion to (accept / deny / table) the request for Partnership with PBS Kansas in the amount of $__________ .

   Motion _________ Second _________ Vote _________

• A) City Partnership, PBS Kansas (1).pdf (0.34 MB)
• 2025 Request for Partnership - PBS Kansas.pdf (2.20 MB)

2. B.Consideration of Change Order No 6 to the 2025 Street Maintenance Project for street repairs on 45th Street from Edgemoor to Woodlawn, in an amount not to exceed $83,460.

   Action: Motion to (accept / deny / table) Change Order No 6 to the 2025 Street Maintenance Project for street repairs on 45th Street from Edgemoor to Woodlawn, in an amount not to exceed $83,460 and authorize the Mayor to sign.

   Motion ________ Second _______ Vote ________

• B1) Change Order #6 for 2025 Street Maintenance - Pavement Curb Repairs at 07-01-25 CCM (Updated 07-01-25) (002).pdf (0.19 MB)
• B2) APAC Proposal, 45th Street Overlay.pdf (0.64 MB)

3. C.Consideration of Agreement with the Secretary of Transportation, Kansas Department of Transportation (KDOT) for Construction of a Multi-Use Path on East 53rd Street. 

   Action: Motion to (approve / deny / table) the Agreement with KDOT for Construction of a Multi-Use Path on East 53rd Street (As Presented / As Amended), and authorize the Mayor to sign all related documents. 

   Motion _____ Second _____ Vote _____

• Report - 06.24.25 53rd Multi-Use Path KDOT Agreement.pdf (0.12 MB)
• KDOT Agt for Multi-Use Path on East 53rd Street for 07-01-25 CCM (Updated 06-25-25).pdf (0.10 MB)

4. D.Consideration of Change Order No. 2 for the Arthur Heights - Paving Improvements Project at $10,552 and 4 Additional Working Days with Prado Construction, LLC. 

   Action: Motion to (approve / deny / table) Change Order No. 2 for the Arthur Heights Paving Improvements Project with Prado Construction (As Presented / As Amended) at a cost not to exceed $10,552.00, and authorize the Mayor to sign all related documents.

   Motion _____ Second _____ Vote _____

• Report - 06.24.25 Arthur Heights Change Order 2_Extra Base Rock.pdf (0.21 MB)
• Change Order #2 for Arthur Heights Estate at 07-01-25 CCM (Updated 06-25-25).pdf (0.69 MB)

XII.EXECUTIVE SESSION

XIII.DISCUSSION AND FUTURE ISSUES

1. A.Short-term improvements to 45th Street from Woodlawn to Edgemoor.

2. B.City Council Workshop - July 8, 2025 at 7:00 p.m.

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Planning Commission Minutes 5-08-2025

• Planning Commission 2025.05.08 Minutes.pdf (1.48 MB)

2. B.City Manager's Report - July 1, 2025

• Manager's Report - July 1, 2025.pdf (0.06 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.