Greg Davied Tyler Dehn Emily Hamburg
Justin Smith John Welch
Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.
Motion __________ Second __________ Vote __________
Action: Motion to (approve / deny / table) Appropriations Ordinance 23-16.
Motion ________ Second ________ Vote __________
Action: Motion to close the public hearing.
Motion ________ Second ________ Vote ________
Action: Motion to (approve/ deny / table) A Resolution Of The City Of Bel Aire, Kansas To Levy A Property Tax Rate Exceeding The Revenue Neutral Rate and authorize the Mayor to sign.
Motion _______ Second _______ Roll Call Vote:
Greg Davied _____ Tyler Dehn _____ Emily Hamburg _____
Justin Smith _____ John Welch _____
Action: Motion to close the public hearing.
Motion ________ Second ________ Vote ________
Action: Motion to (approve / deny / table) the 2024 City of Bel Aire Budget as (presented/ amended) and authorize all required signatures.
Motion ________ Second ________ Vote ________
A. Council Member Reports
B. Mayor's Report
C. City Attorney Report
D. City Manager Report
1. Approval of the Statement of Final Costs, Assessment Roll Certification, Notice of Public Hearing, and Form of Notice of Hearing and Statement of Cost Proposed to be Assessed;
2. Establish September 19, 2023 at 7:00 p.m. to meet for the purpose of hearing any and all written or oral objections to the respective assessments set forth therein;
3. Authorize the publication by the City Clerk of Exhibit C (Notice of Public Hearing) in the official City newspaper, not less than 10 days prior to such public meeting date;
4. Mail Exhibit D (Notice of Public Hearing and Statement of Cost Proposed to be Assessed) to each and all owners of property affected by such assessments at their last known post office address on the same date as the publication of Exhibit C (Notice of Public Hearing); and
5. File each of said documents of record in the office of the City Clerk and make the same available for public inspection.
Action: Motion to (approve / deny / table):
1. Approval of the Statement of Final Costs, Assessment Roll Certification, Notice of Public Hearing, and Form of Notice of Hearing and Statement of Cost Proposed to be Assessed;
2. Establish September 19, 2023 at 7:00 p.m. to meet for the purpose of hearing any and all written or oral objections to the respective assessments set forth therein;
3. Authorize the publication by the City Clerk of Exhibit C (Notice of Public Hearing) in the official City newspaper, not less than 10 days prior to such public meeting date;
4. Mail Exhibit D (Notice of Public Hearing and Statement of Cost Proposed to be Assessed) to each and all owners of property affected by such assessments at their last known post office address on the same date as the publication of Exhibit C (Notice of Public Hearing); and
5. File each of said documents of record in the office of the City Clerk and make the same available for public inspection.
Motion _______ Second _______ Vote ______
Action: Motion to (approve / deny / table) the Sidewalk Replacement Program for 2023 at $15,000.00 and authorize the Mayor to sign.
Motion _____ Second _____ Vote _____
Suppliers Quote Per Unit Total Cost for 45 Units
Hajoca $1,446.25 $65,081.25
Core & Main $1,222.00 $54,990.00
Wichita WinWater $1,104.66 $49,709.70
Municipal Supply $1,100.00 $49,500.00
Action: Motion to (accept / deny / table) the quote from _________________ in the amount not to exceed ______________ for water sampling station equipment.
Motion ________ Second ________ Vote ________
Action: Motion to (approve / deny / table) an Agreement for Professional Services with Short Elliott Hendrickson (SEH) for Construction Observation services for the water, sanitary sewer, storm sewer and paving improvements to serve the first phase of Sunflower Commerce Park 3rd in the amount of $__________ and authorize the Mayor to sign.
Motion ________ Second ________ Vote ________
Contractor Total Bid
Engineer’s Estimate $1,100,000.00
Andale Construction $2,075,000.00
Mies Construction $1,361,659.10
Unruh Excavating $914,727.95
Action: Motion to (accept / deny / table) the bid from _______________ in the amount of $_______________ for the Sunflower Commerce Park 3rd Overlot Grading Project and authorize the Mayor to sign all related documents.
Motion __________ Second __________ Vote __________
Action: Motion to (approve / deny / table) the Change Order Request from Pearson Construction in the amount of $22,127.70 for pedestrian push button poles at 45th and Woodlawn, and authorize the Mayor to sign all related documents.
Motion ________ Second ________ Vote ________
Action: Motion to (approve / deny / table) a Supplemental Agreement for Professional Services with Garver for Construction Engineering services for the Woodlawn Project in the amount of $__________ and authorize the Mayor to sign.
Motion __________ Second __________ Vote __________
Action: Motion to (approve / deny / table) the Change Order Request from Nowak Construction in the amount of $29,624.93 for additional backyard easement grading in Cedar Pass and authorize the Mayor to sign all related documents.
Motion __________ Second __________ Vote __________
Contractor Asphalt Concrete
Engineer’s Estimate $746,040.00 $746,040.00
APAC $649,328.35 $747,030.35
Kansas Paving $578,085.10 $650,739.86
Pearson $624,745.60 $829,031.60
Prado No Bid $692,678.40
Action: Motion to (accept / deny / table) the bid from _______________ for (concrete / asphalt) paving in the amount of $_______________ for the Cedar Pass Paving Improvements and authorize the Mayor to sign all related documents.
Motion __________ Second __________ Vote __________
Action: Motion to (approve/ deny / table) the Consent and Agreement to Annexation by and between the City of Bel Aire, Kansas and James and Narnie Woolley, and authorize the Mayor to sign.
Motion _______ Second _______ Vote ________
Action: Motion to (accept /deny / table) An Ordinance Annexing And Incorporating A Portion Of Section 20-26-2E Into The Boundaries Of The City Of Bel Aire, Kansas, and authorize the Mayor to sign.
Motion _______ Second _______ Roll Call Vote:
Greg Davied _____ Tyler Dehn _____ Emily Hamburg _____
Justin Smith _____ John Welch _____
Action: Motion to (accept / deny / table) a Resolution makes application in accordance with K.S.A. 74-4954b to become a participating employer in the Kansas Police and Fireman's Retirement System to provide for the inclusion of all currently eligible Police Officers and to transfer the membership of all Police Officers presently covered under the Kansas Public Employees Retirement System to the Kansas Police and Firemen's Retirement System effective _______________ , and authorize the Mayor to sign.
Motion ________ Second ________ Vote ________
Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Attorney, and City Engineer. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.
Motion __________ Second _________ Vote __________
Action: Motion to adjourn.
Motion ________ Second ________ Vote ________
Additional Attachments
Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.