City Council Meeting Tuesday, October 21, 2025 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Tom Schmitz                   John Welch        

III.OPENING PRAYER: Father Terry Hedrick

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the October 7, 2025 City Council meeting.

• City Council Minutes, October 7, 2025 (unapproved).pdf (0.22 MB)

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 25-19 in the amount of $2,242,892.69.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 25-19.

   Motion ________ Second ________ Vote ________ 

• AP ORD 25-19 Combined.pdf (0.26 MB)

VIII.CITY REQUESTED APPEARANCES

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration Of New Pool Filter Purchase For Central Park Swimming Pool.

   Action: Motion to (approve / deny / table) purchase contract with United Industries, Inc. for new pool filter (As Presented / As Amended) at an amount not to exceed $13,802.00 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Pool Filter Replacement Staff Report.pdf (0.77 MB)
• Filter Specs.pdf (0.01 MB)
• 15586 Bel Aire - SwimTime Proposal.pdf (0.14 MB)
• Contract for Purchase (New Pool Horizontal Filter) for 10-21-25 CC Mtg (Updated 10-10-25).pdf (0.65 MB)
• Bel Air Contract.pdf (0.02 MB)

2. B.Consideration Of New Playground Renovation Purchases for Playground North Of The Recreation Center.

   Action: Motion to (approve / deny / table) purchase contract with VersaSport LLC for playground renovation (As Presented / As Amended) at an amount not to exceed $97,341.18 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• REC Playground Council Memo - 10.13.25.pdf (0.14 MB)
• RFP- BAR 2025.pdf (1.07 MB)
• Contract for Purchase (Playground Equipment) with VersaSport LLC for 10-21-25 CC Mtg (Updated 10-16-25).pdf (2.13 MB)

3. C.Consideration Of Preliminary Design and Inspection Contract for 2026 Street Maintenance Plan.

   Action: Motion to (approve / deny / table) contract with PEC for 2026 Street Maintenance Plan (As Presented / As Amended) at an amount not to exceed $115,000.00 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• 10.14.25 2026 Street Maintenance Projects Engineering Services.pdf (0.14 MB)
• Work Order 24-08 (2026 Pavement Street Maintenance) for 10-21-25 CC Mtg (Updated 10-13-25)_S.pdf (0.60 MB)

4. D.Consideration Of New Office Furniture (Chairs and Tables) For New Public Works Facility.

   Action: Motion to (aprove / deny / table) purchase contract with Galaxie Business Equipment Inc. for office furniture (As Presented / As Amended) at an amount not to exceed $17,533.18 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

• Staff Report - Public Works Facility Furniture Purchase.pdf (0.30 MB)
• Contract 55067-Galaxie Business Equipment As of 10-14-25.pdf (0.35 MB)
• Contract for Purchase (New Tables & Chairs for New Public Works Facility) with Galaxie Business Equipment Inc. for 10-21-25 CC Mtg (Updated 10-14-25).pdf (0.48 MB)

XII.EXECUTIVE SESSION

1. A.Action: Motion to recess into executive session to discuss with legal counsel and receive legal advice related to pending litigation. The discussion will be pursuant to K.S.A. 75- 4319 (b)(2) for legal consultation with Neil Gosch, which would be deemed privileged in the attorney-client relationship. Invite Neil Gosch, Katherine Chlumsky, City Manager, City Attorney and City Engineer. The meeting will be for a period of (______) minutes, and the open meeting will resume in City Council Chambers at (______) p.m.

   Motion ______ Second ______ Vote ______

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Budget Report - September 2025 

• Budget Summary Report 9.30.25.pdf (0.16 MB)

2. B.Public Works Report - September 2025

• Public Works Report - September 2025.pdf (3.44 MB)

3. C.Rec Activities, September 2025

• RDact10-25.pdf (0.72 MB)

4. D.City Manager's Report - October 21, 2025

• Manager's Report - October 21, 2025.pdf (0.12 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.