City Council Meeting Tuesday, July 18, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

1. A.Consideration of adding Item C, Purchase of an Autosampler, to Final Actions.

   Action: Motion to (approve / deny) the addition of Item C, purchase of an autosampler, to Final Actions.

   Motion _______ Second _______ Vote _______ 

VI.CONSENT AGENDA

1. A.Minutes of the July 11, 2023 City Council meeting.

• 02) City Council Minutes 07-11-2023 (unapproved).pdf (0.24 MB)

2. B.Accept Petitions for Drainage, Paving, Sanitary Sewer, and Water Distribution System Improvements to serve Sunflower Commerce Park Third Addition.

• 03a) Sunflower Third signed petitions.pdf (4.28 MB)
• 2566PLAT_DISTRICT MAP.pdf (0.59 MB)

3. C.Accept Resolutions Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving, Sanitary Sewer, Storm Drainage and Water Improvements / Sunflower Commerce Park Third Addition).

• 04b) PA Paving.pdf (0.03 MB)
• 04c) PA Sanitary Sewer.pdf (0.03 MB)
• 04a) PA Drainage.pdf (0.03 MB)
• 04d) PA Water.pdf (0.03 MB)

4. D.Confirm the Mayor's reappointment of Bill Moss to Seat 5 on the Utility Advisory Committee. The term will expire on August 1, 2026.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No 23-13 in the amount of $688,088.03.

   Action: Motion to (accept / deny / table) Appropriations Ordinance No 23-13.

   Motion _______ Second _______ Vote _______ 

• AP ORD 23-13.pdf (0.20 MB)

VIII.CITY REQUESTED APPEARANCES

1. A.Woodlawn Construction Update - Pat Herman, Garver

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of an Agreement Between City Of Bel Aire And Transystems Corporation For Professional Services (Integra Site Access Transportation Plan).

   Action: Motion to (accept / deny / table) the Agreement Between City Of Bel Aire And Transystems Corporation For Professional Services (as presented / amended).

   Motion _______ Second _______ Vote ________

• A) FINAL Bel Aire - Integra Site Access Contract Scope and Fee.pdf (0.56 MB)

2. B.Consideration of an Agreement for Professional Services with Short Elliott Hendrickson (SEH) for Engineering Design services for the water, sanitary sewer, storm sewer and paving improvements to serve the first phase of Sunflower Commerce Park 3rd in the amount of $261,200.

   Action: Motion to (approve / deny / table) an Agreement for Professional Services with Short Elliott Hendrickson (SEH) for Engineering Design services for the water, sanitary sewer, storm sewer and paving improvements to serve the first phase of Sunflower Commerce Park 3rd in the amount of $__________ and authorize the Mayor to sign.

   Motion __________ Second __________ Vote __________

• B1) 07.12.23 Staff Report - SCP 3rd Engineering Contract.pdf (0.19 MB)
• B2) 2023.07.18 PSA_Professional_Services_Agreement_3338_SCP3 (1).pdf (0.45 MB)

3. C.Consideration of purchasing a wastewater autosampler. 
   
   Action: Motion to (accept / deny / table) the quote from Haynes Equipment Co in the amount of $10,855.00 for the 5800 Refrigerated Sampler w/ Heater and appurtenances and authorize the Mayor to sign all related documents.

   Motion ________ Second ________Vote ________

• C) Autosampler for Harding 07.18.23.pdf (9.81 MB)

XII.EXECUTIVE SESSION

1. A.Executive Session

   Action: Motion to go into executive session for the sole purpose of discussing the subject of Attorney Client consultation about preliminary contract negotiations pursuant to the KSA 75-4319 exception for: Attorney Client Privilege.  Invite the City Manager, City Attorney and City Engineer.  The meeting will be for a period of __ minutes and the open meeting will resume in the City Council Chambers at ______ PM.

   Motion _______ Second _______ Vote _______ 

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______ Second _______ Vote _______ 

Additional Attachments

1. A.Recreation Activities - June 2023

• RDact7-23.pdf (0.36 MB)

2. B.Manager's Report - July 18, 2023

• zz- Manager's Report - July 18, 2023.pdf (0.50 MB)

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.