City Council Meeting Tuesday, August 05, 2025 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Tom Schmitz                   John Welch        

III.OPENING PRAYER: Mark Posson

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the July 15, 2025 City Council meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 25-14 in the amount of $2,248,885.26.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 25-14.

   Motion ________ Second ________ Vote ________ 

VIII.CITY REQUESTED APPEARANCES

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of Actions related to Special Assessments.

   Action: Motion that the governing body take the following actions:

   1. Approve the Statement of Final Costs, Assessment Roll Certification, Notice of Public Hearing, and Form of Notice of Hearing and Statement of Cost Proposed to be Assessed (Exhibits A, B, C, & D) as presented;

   2. Establish August 19, 2025 at 7:00 p.m., or as soon thereafter as may be heard, to meet for the purpose of hearing any and all written or oral objections to the respective assessments set forth therein;

   3. Authorize the publication by the City Clerk of Exhibit C (Notice of Public Hearing) in the official City newspaper, not less than 10 days prior to such public meeting date;

   4. Mail Exhibit D (Form of Notice of Hearing and Statement of Cost Proposed to be Assessed) to each and all owners of property affected by such assessments at their last known post office address on the same date as the publication of Exhibit C; and

   5. File each of said documents of record in the office of the City Clerk and make the same available for public inspection.

   Motion ________ Second ________ Vote ________

2. B.Consideration of Contract with Central Equipment for New Maintenance Shop Items at $218,377.82.

   Action: Motion to (Approve / Deny / Table) the Contract with Central Equipment in an amount not to exceed $218,377.82 and authorize the Mayor to sign all related documents.

   Motion ________ Second ________ Vote ________

3. C.Consideration of A Resolution Rescinding Council’s Prior Motion on July 15, 2025, Approving A Contract with Ultra Fiberglass Systems for Customized Catwalks at the new Public Works Facility (Ultra Omitted a $2,250 Freight Fee).

   Action: Motion to (Approve / Deny / Table) a Resolution Rescinding Council’s Prior Motion on July 15, 2025, Approving a Contract with Ultra Fiberglass Systems for Customized Catwalks based upon Ultra's Omission of a $2,250 Freight Fee, and authorize the Mayor to sign.

    Motion _____ Second _____ Vote _____

4. D.Consideration of Contract with Ultra Fiberglass Systems for Customized Catwalks at the new Public Works Facility.

   Action: Motion to (Approve / Deny / Table) the Contract with Ultra Fiberglass Systems for Customized Catwalks, in an amount not to exceed $35,908.00, and authorize the Mayor to sign all related documents.

   Motion _____ Second _____ Vote _____

5. E.Consideration of Contract with UMC for Replacement of Gate Valves at the South Water Tower for $36,750. Two companies submitted bids:

   Contractor       Bid amount

   UMC                 $36,750.00

   McCullough      $45,110.00

   Action: Motion to (Approve / Deny / Table) Contract with UMC for Replacement of three 12" Gate Valves in the amount of $36,750 and authorize Mayor to sign all related documents.

   Motion _______ Second _______ Vote _______

6. F.Consideration of A Resolution to Withdraw from the Community Rating System (CRS) Program.

   Action: Motion to (Approve / Deny / Table) a Resolution to Withdraw from the CRS Community Program (As Presented / As Amended) and authorize the Mayor to sign.

    Motion _____ Second _____ Vote _____

7. G.Consideration of A Resolution Updating the City's Sidewalk Installation/Replacement Program. 

   Action: Motion to (Approve / Deny / Table) A Resolution Updating the City's Sidewalk Installation/Replacement Program (As Presented / As Amended) and authorize the Mayor to sign.

   Motion _____ Second _____ Vote _____

XII.EXECUTIVE SESSION

XIII.DISCUSSION AND FUTURE ISSUES

1. A.City Council Workshop - August 12, 2025 at 7:00 p.m.

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Budget Report 1-1-25 to 6-30-25

2. B.Treasurer Report - 2025 Q2 

3. C.Tree Board Minutes, June 2025

4. D.UAC meeting minutes, June 2025

5. E.City Manager's Report - August 5, 2025

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.