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City Council Meeting Tuesday, January 16, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: John Barkett

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Approval of Minutes of the December 19, 2024 City Council meeting.

  2. B.Approval of Minutes of January 9, 2024 City Council Special Meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 24-01 in the amount of $1,827,681.68.

    Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-01.

    Motion ________ Second _________Vote _________

VIII.CITY REQUESTED APPEARANCES: Bel Aire Chamber of Commerce – 2023 Annual report and 2024 request for support

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration of approving the 2024 Bel Aire Chamber of Commerce Funding Policy with subsequent grant in the amount of $15,000.

    Action: Motion to (approve/ deny / table) the 2024 Bel Aire Chamber of Commerce Funding Policy as (presented / amended) and authorize the Mayor to sign. 

    Motion ________ Second _________Vote _________

  2. B.Consideration of the purchase of two, 2023 Dodge Durango, replacement Police Vehicles at a cost not to exceed $115,096.00.

    Action: Motion to (approve / deny / table) the purchase of two, 2023 Dodge Durango, replacement police vehicles at a cost not to exceed $115,096.00 and authorize the City Manager to sign all related documents.

    Motion ________ Second _________Vote _________

  3. C.Consideration of accepting a bid for Arthur Heights Estates Water and Sanitary Sewer Improvements. Four bids were received:

    Contractor                       Total

    Engineer’s Estimate       $167,885.00

    Dondlinger                      $178,001.00

    McCullough                     $117,136.00

    Mies                                $134,366.00

    Nowak                             $161,922.00

    Action: Motion to (accept / deny / table) the bid from _______________ in the amount of $_______________ for water and sanitary sewer infrastructure for Arthur Heights Estates and authorize the Mayor to sign all related documents.

    Motion ________ Second _________Vote _________

  4. D.Consideration of the prioritization of projects being submitted to WAMPO for consideration to be included in their Metropolitan Transportation Plan.

    Action: Motion to (approve/table/deny) the project prioritization (with/without changes) of projects being submitted to WAMPO for consideration to be included in the Metropolitan Transportation Plan.

    Motion ________ Second _________Vote _________

XII.EXECUTIVE SESSION

  1. A.Action: Motion to recess into Executive Session to receive information from staff pursuant to K.S.A. 75-4319(b)(6) for the preliminary discussion of the acquisition of real property. The Executive Session will include the City Manager, Assistant City Manager, City Engineer, and Attorney for the City. The Executive Session will be for a period of (___) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

    Motion ________ Second ________ Vote ________

  2. B.Action: Motion to recess into Executive Session to discuss contract negotiations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. The Executive Session will include the City Manager, Assistant City Manager, and Attorneys for the City. The Executive Session will be for a period of (___) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

    Motion ________ Second ________ Vote ________

  3. C.Action: Motion to recess into Executive Session to discuss personnel performance pursuant to K.S.A. 75-4319(b)(1) to discuss personnel matters of non-elected personnel. The Executive Session will include the City Manager, Assistant City Manager, and City Attorney. The Executive Session will be for a period of (_____) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

    Motion ________ Second _________Vote _________

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

  1. A.Recreation Activities December 2023

  2. B.Manager's Report - January 16, 2024

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.