​

City Council Meeting Tuesday, February 07, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: Mark Posson

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Minutes of the January 17, 2023 City Council meeting.

  2. B.Minutes of the January 30, 2023 City Council special meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______  Second _______ Vote _______

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 23-02 in the amount of $517,242.13.

    Action: Motion to (approve / table / deny) Appropriations Ordinance No. 23-02.

    Motion _______ Second _______ Vote_______ 

VIII.CITY REQUESTED APPEARANCES

  1. A.Sedgwick County Commissioner Pete Meitzner

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration of the Mayors reappointments of Hilde Yops and Sylivia McCombs to the Tree Board for two year terms. Their new terms will expire on March 1, 2025.

    Action: Motion to (confirm / deny / table) Mayor Benage’s reappointment of Hilde Yops and Sylivia McCombs to the Tree Board for two year terms.

    Motion _______ Second _______    Vote _______

  2. B.Consideration of the Mayors appointment of Jim Benage to the Sedgwick County Fire District #1 Steering Council representing the City of Bel Aire.  The term will be for a period of four years.

    Action: Motion to (confirm / deny / table) Mayor Benage’s appointment of Jim Benage to the Sedgwick County Fire District # 1 Steering Council representing the City of Bel Aire.

    Motion _______ Second _______    Vote _______

  3. C.Consideration of Accepting the Paving Petition for Cozy Drive.

    Action: Motion to (accept / deny / table) the Paving Petition for Cozy Drive.

    Motion _______ Second _______ Vote _______ 

  4. D.Consideration of Accepting the Paving Petition for North Parkwood and 40th Street in Aurora Park.

    Action: Motion to (accept / deny / table) the Paving Petition for North Parkwood and 40th Street in Aurora Park.

    Motion _______  Second _______  Vote _______  

  5. E.Consideration of A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving Improvements/Cozy Drive).

    Action: Motion to (approve / deny / table) A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving Improvements/Cozy Drive) and authorize the Mayor to sign.

    Motion _______ Second _______ Vote _______

  6. F.Consideration of A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving Improvements/Aurora Park).

    Action: Motion to (approve / deny / table) A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire, Kansas; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving Improvements/Aurora Park) and authorize the Mayor to sign.

    Motion _______ Second _______ Vote _______

  7. G.Consideration of Accepting A Letter of Intent to Issue IRB’s and Provide Incentives for Construction of Speculative Facilities (Bayside Development, LLC).

    Action: Motion to (accept / deny / table)  A Letter of Intent to Issue IRB’s and Provide Incentives for Construction of Speculative Facilities (Bayside Development, LLC) and authorize the Mayor to sign.

    Motion _______ Second _______ Vote _______

  8. H.Consideration of an Ordinance for a Conditional Use (CON-22-02) Accessory Apartment in R-1 Zoning in Aurora Park.

    Action: Motion to (accept / deny / table) an Ordinance for a Conditional Use (CON-22-02) Accessory Apartment in R-1 Zoning in Aurora Park.

    Motion _______ Second _______ Roll Call Vote:

    Greg Davied _______ Tyler Dehn_______ Emily Hamburg_______ 

    Justin Smith _______ John Welch_______Mayor Jim Benage _____

  9. I.Consideration of a quote for Sidewalk Installment Project from West Entrance of Central Park Avenue to Isley School on Woodlawn. Four quotes were received:

    Contractor                                         Amount

    Ruiz Concrete                                   $29,982.00

    Rochel Concrete                               $30,750.00

    Calvin Opp Concrete                      $25,700.00

    South Central Sealing & Paving        $31,962.50

    Action: Motion to (accept / deny / table) the quote from ______________ in the amount not to exceed $______________ for Sidewalk Installment Project from West Entrance of Central Park Avenue to Isley School on Woodlawn, and authorize the Mayor to sign.

    Motion _______ Second _______ Vote _______

  10. J.Consideration Of An Ordinance Adopting The Codification Of Ordinances Of The City Of Bel Aire, Kansas, Providing For The Repeal Of Certain Other Ordinances Not Included Therein, Excepting Certain Ordinances From Repeal And Saving Certain Accrued Rights And Liabilities (2023 City Code).

    Action: Motion to (approve / deny / table) the 2023 recodification ordinance, incorporating all changes as presented into the official City Code Book and publish to the City website.

    Motion _______ Second _______ Roll Call Vote:

    Greg Davied _______ Tyler Dehn_______ Emily Hamburg_______ 

    Justin Smith _______ John Welch_______

  11. K.Consideration of accepting a bid for Bristol Hollows Phase 2 Paving Improvements.  Four bids were received:

    Contractor                           Total Bid

    Engineer’s Estimate            $555,060.00

    Andale                                 $626,000.00

    Dondlinger                           $696,668.85

    Kansas Paving                   $515,245.10

    Prado                                   $600,251.75

    Action: Motion to (accept / deny / table) the bid from _______________ in the amount of $_______________ for the Bristol Hollows Phase 2 Paving Improvements and authorize the Mayor to sign all related documents.

    Motion _______  Second _______  Vote _______  

  12. L.Consideration of appointing a delegate and alternate delegate to the annual meeting of the Kansas Rural Water Association (KRWA).

    Action: Motion to appoint ____________________ as the delegate and ______________________ as the alternate delegate to the annual meeting of the Kansas Rural Water Association and authorize the Mayor to sign all related documents.

    Motion _____ Second _____ Vote _____ 

  13. M.Consideration of Accepting the Bel Aire Land Bank 2021 Ending Sales and Financial Report.

    Action: Motion to (accept and file / deny / table) the Bel Aire Land Bank 2021 Ending Sales and Financial Report.

    Motion _______ Second _______Vote _______

  14. N.Consideration of Accepting City Attorney Jaci Kelly’s letter of resignation dated February 3, 2023 with last day being March 9, 2023.

    Action: Motion to accept City Attorney Kelly’s letter of resignation dated February 3, 2023.

    Motion _______ Second _______Vote _______

XII.EXECUTIVE SESSION

  1. A.Executive Session A

    Action: Motion to go into executive session for the sole purpose of discussing the subject of: Attorney-Client consultation regarding contractual obligations pursuant to the KSA 75-4319 exception for attorney-client privilege. Invite the City Manager, the City Attorney, Assistant City Manager, Keith Scarberry, Ken Lee, Brian Meier, Sarah Lohman, Dave Naaman and Jennifer Hill. The meeting will be for a period of (___) minutes, and the open meeting will resume in City Council Chambers at (______) p.m.

    Motion _______ Second _______ Vote _______ 

  2. B.Executive Session B

    Action: Motion to go into executive session for the sole purpose of discussing the subject of: matters of non-elected personnel contracted employees; pursuant to the KSA 75-4319 exception for the same. Invite the City Manager into this session. The meeting will be for a period of ___minutes, and the open meeting will resume in Council Chambers at _______p.m.

    Motion ________ Second ________ Vote ________

XIII.DISCUSSION AND FUTURE ISSUES

  1. A.The next regularly scheduled workshop is on February 14th at 6:30 pm.  That is Valentines Day, so will that day still work or should it be moved?

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______ Second _______ Vote _______

Additional Attachments

  1. A.Rec Annual Reports 2022

  2. B.Recreation Department Activities - December 2022

  3. C.Manager's Report - February 7, 2023

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Cox Cable Channel 7 rebroadcasts of this meeting are scheduled daily or can be streamed on YouTube and at www.belaireks.gov. Please make sure all cell phones and other electronics are turned off and put away.