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City Council Meeting Tuesday, October 03, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Minutes of the September 19, 2023 City Council meeting.

  2. B.Confirm the Mayor's appointment of Ted Henry as an alternate to the Wichita Area Metropolitan Planning Organization (WAMPO) Transportation Policy Body.

  3. C.Receive and file the Recommendation report from the Aurora Parks Gravel Roads Task Force dated September 18, 2023.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second _________Vote _________

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 23-18 in the amount of $276,154.53.

    Action: Motion to (approve / deny / table) Appropriations Ordinance No. 23-18.

    Motion ________ Second _________Vote _________

VIII.CITY REQUESTED APPEARANCES: None

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration of An Ordinance changing the zoning classification from “R-4” to “R-5” on certain property located within the corporate city limits of the City of Bel Aire, Kansas (Chapel Landing 7th, ZON-23-02).

    Action: Motion to (approve / deny / table) An Ordinance changing the zoning classification from “R-4” to “R-5” on certain property located within the corporate city limits of the City of Bel Aire, Kansas and authorize the Mayor to sign.

    Motion ________ Second ________ Roll Call Vote:

    Greg Davied ______ Tyler Dehn ______  Emily Hamburg ______ 

    Justin Smith ______  John Welch ______  Mayor Jim Benage ______ 

  2. B.Consideration of the proposal from The Traffic Group for 24-hour video vehicle classification turning movement counts at various intersections for the 45th – Oliver to Woodlawn Street Reconstruction project in the amount of $14,800.00. 

    Action: Motion to (approve / deny / table) the quote from The Traffic Group in the amount of $14,800.00 for 24-hour Video Vehicle Classification Turning Movement Counts at various intersections for the 45th – Oliver to Woodlawn Street Reconstruction project, and authorize the Mayor to sign all related documents.

    Motion __________  Second __________ Vote __________

  3. C.Consideration of accepting the Agreement for Construction Observation Services from Garver for the observation of Elk Creek 3rd, Water, Sanitary Sewer and Paving Improvements.

    Action: Motion to (accept / deny / table) the Agreement for Construction Observation Services with Garver for the Construction Observation of Elk Creek 3rd, Water, Sanitary Sewer in the amount of $43,696.18 and authorize the Mayor to sign.

    Motion __________  Second __________ Vote __________

  4. D.Consideration of a quote for the Phase 1 Proposal to Replace HVAC units at City Hall. Four quotes were received:

    Company                                                                                          Total

    Dan’s Heating & Cooling (TRANE - S9V2 best performance)     $63,747

    Central Mechanical Wichita (RUUD – better performance)         $62,280

    Dan’s Heating & Cooling (TRANE – better performance)            $54,847

    Fahnestock (GOODMAN – basic performance)                           $38,320

    Action: Motion to accept the quote from ____________ in the amount of $_____________ for the Phase 1 Proposal to replace HVAC units at City Hall, and authorize the Mayor to sign all related documents.

    Motion ________ Second ________ Vote _________

  5. E.Consideration of a change to purchase two, 2023 Dodge Durango SUV’s, Police Vehicles with equipment.

    Action: Motion to (authorize / deny / table) the change to purchase two, 2023 Dodge Durango’s, from TCS Equipment including upfitting of equipment and labor costs not-to-exceed $115,470, and authorize the Mayor to sign all related documents.

    Motion ________ Second ________ Vote ________

  6. F.Consideration of A Resolution Declaring The Boundaries Of The City Of Bel Aire, Kansas As Of October 3, 2023.

    Action: Motion to (approve / deny / table) A Resolution Declaring The Boundaries Of The City Of Bel Aire, Kansas As Of October 3, 2023, and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  7. G.Consideration of a quote for three Oxygenators/ bubblers for the Rock Road, 53rd Street and 37th Street lift station.

    Action: Motion to (approve / deny / table) the quote from Lloyd Harold, LLC for three Oxygenators in the amount of $11,999.97, and authorize the Mayor to sign. 

    Motion ________ Second ________ Vote ________

  8. H.Consideration of a quote for Street Sweeper repair from Key Equipment in the amount of $19,220.26.

    Action: Motion to (accept / deny / table) the quote for Street Sweeper repair from Key Equipment in the amount of $19,220.26.

    Motion ________ Second ________ Vote ________

XII.EXECUTIVE SESSION

  1. A.Executive Session

    Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the Assistant City Manager, City Attorney, City Engineer and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m. 

    Motion __________ Second _________ Vote __________

  2. B.Consideration of a Letter of Engagement with Triplett Woolf & Garretson for Legal Services.

    Action: Motion to (approve / deny / table) the Letter of Engagement with Triplett Woolf & Garretson for Legal Services and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

XIII.DISCUSSION AND FUTURE ISSUES

  1. A.Workshop – October 10th at 6:30 p.m.?

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion ________ Second ________ Vote ________

Additional Attachments

  1. A.UAC Minutes - August 2023

  2. B.Draft Task Force Minutes - September 11, 2023

  3. C.Manager's Report - October 3, 2023

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.