City Council Meeting Tuesday, August 20, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Tom Schmitz                   John Welch        

III.OPENING PRAYER: Father Andrew Labenz

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the August 6, 2024 City Council meeting.

2. B.Approve the use of the Central Park Sidewalk Fund (within the Capital Improvement Reserve Fund) to allocate $16,147 for sidewalk installations in Central Park. 

3. C.Accept a Revised Phase 1 Sanitary Sewer Petition for Chapel Landing 5th.

4. D.Adopt A Resolution Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Sanitary Sewer Improvements/Chapel Landing 5th Addition-Phase 1); And Amending, Restating And Repealing Resolution No. R-22-35.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 24-15 in the amount of $397,591.30.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-15.

   Motion ________ Second ________ Vote ________ 

VIII.CITY REQUESTED APPEARANCES

1. A.Aaron Maxwell, President - Bel Aire Chamber of Commerce Report

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of approving the 2025 City of Bel Aire notice of hearing to exceed the revenue neutral rate and budget hearing for publication and establish a public hearing to exceed the revenue neutral rate and a public hearing on the budget at the Regular City Council meeting on September 3rd, 2024 at 7:00 p.m.

   Action: Motion to (approve / table) the City of Bel Aire 2025 notice to exceed the revenue neutral rate and budget hearing as (presented / amended) for publication and schedule a public hearing to exceed the revenue neutral rate and a public hearing on the budget at the Regular City Council meeting on September 3rd, 2024 at 7:00 p.m.

   Motion ________ Second ________  Vote ________ 

2. B.Consideration of an Agreement with Schaefer Architecture for owner architectural and engineering services for the City of Bel Aire New Public Works Facility Project.

   Action: Motion to (approve / deny / table) the agreement with Schaefer Architecture for owner architectural and engineering services for the City of Bel Aire New Public Works Facility Project, with a total cost not to exceed 6.5% of the anticipated project cost range of $5,000,000 to $7,990,000. Also, to approve the additional services listed inside the agreement for survey, civil engineering, and landscape design with costs not to exceed $55,500 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

3. C.Consideration of accepting a bid for the Water and Sanitary Sewer Improvements for Chapel Landing 5th.  Four bids were received:

                   Engineer’s Est.  Dondlinger        Mies                  Nowak              Wildcat

   Water       $270,180.00      $250,433.00     $268,256.00     $251,702.50     $296,349.70

   Sewer      $340,811.50      $433,624.90     $416,515.90     $483,876.90     $576,963.10

   Total        $610,991.50       $684,057.90     $684,771.90     $735,579.40     $873,312.80

   Action: Motion to (accept / deny / table) the bid from _______________ in the amount of $_______________ for the Water and Sanitary Sewer Improvements for Chapel Landing 5th and authorize the Mayor to sign all related documents.

   Motion __________  Second __________ Vote __________

4. D.Consideration of accepting a bid for 2024 Pavement Marking Project. One bid was received:

   Company                        Total

   Cillessen                         $84,561.30

   Engineer's Estimate      $156,459.60

   Action: Motion to (accept / deny / table) the bid from _______________ in the amount of $_______________ for Pavement Marking and authorize the Mayor to sign all related documents.

   Motion __________  Second __________ Vote __________

5. E.Consideration of Selecting a Proposal for Sanitary Sewer Service Installation in Bristol Hollows Phase 1. Three proposals were received:

   Company              Total

   Utility Solutions    $10,753.20

   Mies                      $53,235.00

   McCullough          $20,528.00

   Action: Motion to (accept / deny / table the Proposal from _________ in the amount not to exceed $__________ for Sanitary Sewer Service Installation in Bristol Hollows Phase 1 and authorize the Mayor to sign all related documents. 

   Motion ________ Second ________ Vote ________

6. F.Consideration of an Ordinance amending Ordinance No. 387 Water Drought/Emergency for the purpose of updating mandatory water restrictions and stage triggers.

   Action: Motion to (approve / deny / table) the ordinance amending Ordinance No. 387 and authorize the Mayor to sign.

   Motion _______ Second ________ Vote ________

7. G.Consideration of an updated Municipal Water Conservation Plan for the City of Bel Aire, with proposed revisions from Bel Aire Staff and Utility Advisory Committee. It has been submitted to the City of Wichita for approval, in accordance with the Wholesale Water Sales Agreement of 11/20/07.
   
   

   Action: Motion to (adopt / deny / table) the Municipal Water Conservation Plan, updated: August 14, 2024 (as presented / as amended), authorize the Mayor to sign, and City Attorney to submit this plan to the City of Wichita.  

   Motion ________ Second ________ Vote ________

8. H.Consideration of electing three (3) voting delegates to the League of Kansas Municipalities Annual Business Meeting and Convention of Voting Delegates on Saturday, October 12, 2024.

   Action: Motion to (elect/ deny / table) ________, ___________, and ___________ as Bel Aire Voting Delegates to the League of Kansas Municipalities Annual Business Meeting and Convention of Voting Delegates on Saturday, October 12, 2024.

   Motion __________ Second __________ Vote __________ 

9. I.Consideration of electing three (3) alternate voting delegates to the League of Kansas Municipalities Annual Business Meeting and Convention of Voting Delegates on Saturday, October 12, 2024.

   Action: Motion to (elect / deny / table) _______, _______ and _______ as Bel Aire Alternate Voting Delegates to the League of Kansas Municipalities Annual Business Meeting and Convention of Voting Delegates on Saturday, October 12, 2024.

   Motion __________ Second __________ Vote __________ 

XII.EXECUTIVE SESSION

Executive Session: Legal advice related to the Woodlawn Roadway Project

Action: Motion to recess into executive session to discuss with legal counsel and receive legal advice related to the Woodlawn Roadway Project. The discussion will be pursuant to K.S.A. 75-4319 (b)(2) for legal consultation with the City Attorney which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Attorney, City Engineer, Neil Gosch, and Mike Kelsey. The meeting will be for a period of (______) minutes, and the open meeting will resume in City Council Chambers at (______) p.m.

Motion __________ Second ____________ Vote ____________

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Recreation Activities Report - July 2024

2. B.Manager's Report - August 20, 2024

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.